As we are quickly approaching the end of FY2013, please be advised of the following Budget Office deadlines:
General Budget Revision Procedures
Please keep in mind that departments can move budget dollars within their org in the expense account lines that begin with a 6XXXX, without budget office approval. Only budget revisions that include revenue (4XXXX) or compensation (5XXXX) account lines, cross departments/organizations and/or involve the Operating and a Restricted Fund need to be sent to the Budget Office.
Permanent Budget Revisions/Transfers
All permanent budget revisions for FY2013 that require Budget Office approval (F240) should be submitted to the Budget Office no later than June 7.
Temporary or One-Time Budget Revisions/Transfers
Any remaining temporary or one-time budget revisions that require Budget Office approval should be submitted to the Budget office on or before June 7. Any temporary or one-time budget revisions that can be done at the department level can be processed through June 30. If you have a circumstance arise that requires a budget transfer, that cannot be done at the department level, after June 8, please contact the Budget Office.
Please address all budget deficits by June 21. You should keep in mind the Accounting and Payroll timelines for processing, and adjust your budget accordingly in order to avoid any deficits. Any deficits to account lines after June 21 may result in a deficit for the end of the fiscal year and will be subject to the deficit review process.
Your cooperation in keeping within these timeframes will make for a smoother closing of FY2012. If you have any questions or concerns, please contact Melissa McCaw, Budget Director, at ext. 4153; Rohan Patel, Budget Analyst, at ext. 5573; Prashanie Silva, Budget Analyst, at ext 5587.
The Budget Office team greatly thanks you in advance for your cooperation. We look forward to working with you in FY2014.