Holiday Check Run Schedule

Posted  12/6/2005
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The Accounts Payable Department will be following an abbreviated check run schedule in the coming weeks due to holiday observances.
  • The last check run of the calendar year will be on Tuesday, Dec. 20, 2005. Only information received on or before Dec. 13, 2005 will be processed for the Dec. 20 check run.


  • The first check run of the new calendar year will be on Tuesday, Jan. 3, 2006.

More News and Reminders from Accounts Payable

Following are some other important reminders from the Accounts Payable Department.
  • Review all open purchase orders: Please review all your open purchase orders (POs) on a regular basis. You can check your balances by going to FZIBDUH and clicking the button on the bottom of the page titled "encumbrance list."

    - If you have a PO that is still open, but should have been paid, please contact the vendor to send an invoice to Accounts Payable.

    - If you identify POs which should be closed, that have had some activity against them, send an e-mail referencing the PO to acctspay@hartford.edu or a hard copy of the PO with your request to close it to the Accounts Payable Department, FASB.

    - To cancel POs that have never been used, please contact Jennifer Davis in Purchasing, at 768.5330 or jedavis@hartford.edu.


  • Standard operating procedure is that Accounts Payable does not pay invoices until a notification of approval has been received. Please indicate payment approval for goods/services received related to a PO, by either:

    - E-mailing the electronic copy of the related PO to acctspay@hartford.edu

    - Sending, by intercampus mail, a print-out of the related PO to Accounts Payable noting the following information:

    A. OK to Pay
    B. The date the items were received
    C. Whether it is a partial or complete order
    D. Specify any quantities or prices that may differ from the original PO.


  • Please send all invoices that you may have received to Accounts Payable immediately to ensure prompt payment.


  • During July 2006, Financial Accounting Services will close all open POs created during FY06 unless notified by the originator that the PO should remain open and rolled forward to FY07. This is consistent with procedures that have been followed in previous years.