Resources for Hartt School Community Division faculty
Utility NavTop NavContentLeft NavSite SearchSite SearchSite Search

Faculty resources

Please use these online tools to request studio or rehearsal space at all HCD locations. Contact Anthony Ferello, Administrative Assistant, at hcdevents@hartford.edu or 860.768.4117, with questions or additional needs.

Scheduling

Below are HCD scheduling resources. 

Fill out our faculty studio-request form to schedule your regular weekly lessons.

Fill out our scheduling request form to schedule make-up lessons, master classes, and meetings.

Download the recital program template (Word document).

Schedule traditional youth and adult solo recitals (non-Suzuki)

Fill out our solo recital form to request space for youth and adult solo recitals (non-Suzuki only). 

Requests are due at least two weeks prior to the recital. HCD provides a collaborative pianist for each solo recital. The rehearsal schedule will be released two weeks prior to the event. Participants may sign up for one 10-minute rehearsal with the collaborative pianist.

Performances need one faculty member to host the event. The host facilitate the recital activities (welcoming the audience, ensuring programs are available, etc.).

Solo recitals are organized by the Private Lesson Coordinator, including collaborative pianist engagement. Please contact the HCD Private Lesson Coordinator with questions.

Schedule Suzuki solo recitals

Fill out our Suzuki solo recital request form to request space for Suzuki solo recitals.

Requests are due at least two weeks prior to the Suzuki recital. Frank Viola serves as the collaborative pianist for most Suzuki solo recitals. Rehearsal time is usually available on Saturday mornings at the Fuller Music Center. Students may contact the main office to sign up for a 10-minute rehearsal. If additional time is needed, the individual student will make arrangements and pay the collaborative pianist directly for the extra time.

Have questions about Suzuki Solo Recitals? Contact the Suzuki Department Administrator.

Schedule chamber music recitals

Fill out our chamber music recital request form to request space for chamber music recitals.

Requests are due at least two weeks prior to the recital. 

HCD coordinates chamber music recitals at the end of the fall and spring semesters. If you have questions about chamber music recitals, contact the Music Program Director.

If your chamber group would benefit from extra performance experience during the year, let us know! We can help you coordinate an outreach performance at a senior center, library, Hartford Symphony preconcert, or other venue.

All-School Composition Recital (March 25, 2017)

We are very excited to be holding our first on March 25 at 6 p.m. Any HCD private lesson or YCP student can sign up to perform a piece they have written at this concert. Students can perform their works as soloists or in an ensemble (students must provide additional performers). Audio playback is available if any student would like to submit an electronic piece. No prior compositional experience is necessary, and there is no minimum duration for pieces. After the performance, all participants will receive short written feedback on their composition from HCD composition faculty.

Are you interested in performing? Please have your teacher complete the online form. Then send a copy of your composition (either in musical notation or as an audio recording) to Jessica Rudman no later than March 3, 2017. 

Please contact Jessica Rudman with any questions.

Schedule other recitals

1. Reserve a recital venue in 25 Live

See below for information on using the University’s 25Live® platform to reserve your recital venue. If you have questions, contact our Administrative Assistant.

Accompanists for Studio Recitals: Accompanist services may be available on a first-come-first-serve basis for studio recitals. Please consult your faculty handbook or contact the front desk for more information.

2. Submit your program information

Download and submit the completed program template (Word document) to hcdevents@hartford.edu no later than two weeks prior to the performance. The program template should include the following items:

  • name of piece, with opus no.'s etc. 
  • movement numbers and titles
  • composer and/or arranger names (correct spelling)
  • name of student (correct spelling)
  • student's instrument (if there are different instruments on the program)

Example:
Piano Sonata No. 16
i. Allegro
W.A. Mozart
John Smith, piano 

Please make sure you include all the information in the bullets above. If you are not sure how to format certain titles, please contact the Communications and Marketing Coordinator.

Use 25Live® to reserve space

The University uses CollegeNet’s 25Live® to schedule events and publicize them on the campus calendars.

25Live® gives us a one-step process to schedule an event and request its publication on the master calendar. All performances are publicized in the online calendar. Please include a description of events and performances for the publicized calendar.

25Live® Can Help Find an Event Location

You may search by room number (rooms in the Fuller Music Center should start with "F," e.g. search for F 021 to find room 21), or by event name. 


Other Functions

The campus-wide implementation of 25Live® makes it possible to find the location of any event scheduled at the University of Hartford, including those not appearing on the Campus Calendar. 

The University calendar can help you find information about events in other areas of the University, you can use the “Find an Event” search feature on the right side of the page. This is a particularly helpful tool for visitors to campus.

University Resources: Smart Boards and Libraries

Smart Boards

The Hartt School has Interactive SMART Board systems in the following rooms: 404, 406, 414, 418, 420, and 422. These boards give you the ability to create lessons with text, drawings, audio, and video. You can also use your computer to interact with the board. To utilize the interactive features of the SMART board system you must have software and drivers installed on your computer. Installation software is available at the Allen Library or from Lief Ellis. In order to use the full features of the software you will need to authorize it with a product key which you can also obtain from Lief Ellis.

Due to the nature of the SMART board installation our old white boards with the staves have been removed and re-allocated. If you still need to have staves on the board for your teaching you can download two PDF files that can be projected on to the board.

rules

Please do not remove any of the markers, erasers, or remotes that are in the rooms. They are to stay in their respective spaces.

If you do not plan on using the interactive features of the board and choose to use it as a standard white board you must abide by these care instructions.

You can write on your interactive whiteboard with only standard or high-odor dry-erase markers. These markers usually display a warning to use them in well-ventilated areas and are not the same as the markers typically used with the older white boards. Appropriate markers can be obtained from Hartt Operations.

Do not use low-odor dry-erase markers, such as Sanford Expo markers with low-odor ink, the ink is difficult to remove.

Do not use permanent markers to write on your interactive whiteboard.

Do not use sharp writing instruments such as ballpoint or fine-pointed pens, which can damage the surface if they’re applied with heavy pressure.

Do not use adhesive tape on your interactive whiteboard, because removing the tape can damage the top layer of the writing surface.

Libraries

Allen Music Library

The Allen Music Library supports the Hartt School Programs and is open to Hartt Community Division students! Founded in 1938, the Library holds over 85,000 items including:

  • approximately 22,000 books and bound journals on music and dance,
  • 41,000 music scores,
  • 23,300 sound recordings,
  • 1,100 DVDs and videocassettes,
  • 400 print and electronic journals.
  • Thousands of additional audio tracks are available streamed over the Internet.
  • Selected materials from the Hartt Performance Library are also in the library's catalog.

Check out this webpage for a list of all the resources available to you and the library’s policies. Simply present your ID card to the librarian on duty to access all of these materials. Don't have an ID card? Let us know at harttcomm@hartford.edu or 860.768.4451. The Allen Library is located on the top floor of the Harry Jack Gray Center's east wing.

Naxos Music Library

The Naxos Music Library (NML) is the world’s largest online library of recorded classical music. Students may access NML from a networked computer on campus. When off-campus, students can access it by using the link below. All you need is your 8 digit student ID number, which you can find on your ID card or by contacting us.

Frequently used documents and templates

Faculty Handbook

View the 2017–18 Faculty Handbook online (PDF). (This document is password protected. Please contact Assistant Director of Administration Kelly Jo Massicot at kmassicot@hartford.edu if you need the password.)

Human Resources

Visit the Human Resources Development page for information about the University's employment policies, tuition abatement, change of address forms, and other employment-related questions.

Achievement Days (HPPAD and VAD)

Faculty Evaluations and Conferences

Private Lesson Faculty Self-Evaluation, Observation and Conferences with Department Chair

The Hartt School Community Division is invested in the growth and development of the faculty. In order to support that growth, faculty members are formally reviewed during their first year, and then every third year of teaching.

Annual self-evaluations are required for merit consideration and annual reappointment. The self-evaluation is designed to be in prose format, no longer check boxes.

Download the Faculty Self-Evaluation Tool (Word document)

Non-first year faculty are observed and participate in a faculty conference with their Department Chair on a rotating three-year basis. Core aspects of the review include:

  • Lesson Structure, Delivery, and Student Engagement
  • Retention
  • Overview, Plan, and Goal-setting

The Faculty Conference Tool is designed to facilitate discussion between the Department Chair and the individual faculty member, and will also serve as a planning tool for continued success.

Download the Faculty Conference Tool (Word document)

SCHEDULE

First-year faculty: required in-person observation and conference with the department chair and is to be completed during the first year of teaching (includes pre-observation email)

Non-first-year faculty: required in-person or video observation and conference with the department chair every three years (includes pre-observation email)

Important Dates

October 1: All non-first year faculty; annual self-evaluation due

  • Evaluation period is the previous year, September 1 to August 31
  • HCD to send memo in May with regular reminders during the summer

October—May (rolling): Faculty observations and conferences with department chairs

  • Scheduled on mutual convenience
  • Completed documents due to director by July 1

Procedure for Evaluation

FIRST-YEAR FACULTY

  1. Faculty receive a pre-observation email from their department chair (or supervisor). This message establishes contact, outlines the evaluation process, requests an observation time, and solicits information about the lesson(s) to be observed and responses to the information required for the annual faculty self-evaluation.

    Download the First-Year Pre-Observation Email Language/Template (Word document)

  2. Before, during, and after the observation, the department chair completes the Faculty Conference document in response to: the pre-observation email, retention data, observations, and discussion.

  3. After the observation and completion of the Faculty Conference document, the department chair arranges for a follow-up (in-person, or remotely) to review and discuss.

  4. Completed documents are forwarded to the director for review and placement in the faculty personnel file.

NON-FIRST-YEAR FACULTY (every three years)
  1. Faculty receive a pre-observation email from their department chair (or supervisor). This message establishes contact, outlines the evaluation process, requests an observation time, and solicits information about the lesson(s) to be observed.

    Download the Non-First-Year Pre-Observation Email Language/Template (Word document)

  2. Before, during, and after the observation the department chair completes the Faculty Conference document in response to: the pre-observation email, retention data, observations, and discussion.

  3. After the observation and completion of the Faculty Conference document, the department chair arranges for a follow-up (in-person, or remotely) to review and discuss.

  4. Completed documents are forwarded to the director for review and placement in the faculty personnel file.

Faculty Conference Resource Took Kit for Department Chairs

All downloads are in Word format.

Faculty Development Grant Application

The 2016–17 Faculty Development Grant Application is available. 

Student progress reports (youth only)

Music

Dance

Coming soon.

Studio-class compensation

HCD Private Lesson faculty are eligible to be compensated for one studio class per semester.  Limited collaborative pianist hours are available on a first-come-first-served basis. You may reserve these hours when making your room reservation through the HCD Administrative Assistant. Collaborative pianists must be selected from the HCD roster.

Download the studio-class payment form (PDF)

Tuition Remission

Part-time faculty are eligible for tuition remission benefits of one course per semester. See the Human Resources page for more details.

For more information, contact the Hartt Community Division office at (860) 768-4451 or harttcomm@hartford.edu.