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Tuition Remission

Eligibility

Regular full-time faculty and staff become eligible for benefits, on a space available basis, for themselves (two course maximum per semester), spouses and dependent children immediately upon hire.

Regular part-time staff (scheduled to work 20 or more hours per week, 40 or more weeks per year) become eligible for the benefit, on a space available basis, for themselves (one course maximum per semester) immediately upon hire.

Adjunct faculty become eligible for the benefit, on a space available basis, for themselves (one course maximum per semester) to be used in the semester they are teaching or the semester immediately following. 

Benefit

The benefit of tuition remission will include courses taken at the University of Hartford.  Special and non-credit programs may only be covered with the approval of the dean or director of the sponsoring department.

Eligible full-time staff and faculty may obtain for themselves remission of tuition for two courses for the fall (including winterterm), spring and summer semesters (includes both sessions) if they meet admission requirements. This benefit is applicable for the attainment of an undergraduate degree, and/or graduate degree through the master's level or sixth-year certificate in education.

Doctoral studies are specifically excluded from this benefit.

Registration and other fees, special charges, books, private lessons, and other costs over and above tuition are not covered under the Tuition Remission benefit.

All courses must be taken outside working hours unless a Flexible Work Schedule Proposal form has been submitted and approved by the supervisor and HRD.  Working hours include lunch hours.  Taking more than eight credits per semester (or more than six courses per academic year) may distract a staff member from his/her assigned tasks and responsibilities.  Therefore, it must have the joint approval of the immediate supervisor, the appropriate dean or administrative department head and the Director of HRD or designee.   No more than one exception per employee will be approved.  If more than two courses or eight credits per semester are taken, the employee will be required to pay the cost per credits over eight in one semester.  The employee will be required to pay for all courses in excess of six per academic year. 

Eligible full-time staff and faculty may obtain for their spouse and dependent children full tuition remission if they meet admission requirements. This benefit is applicable for the attainment of an undergraduate degree, and/or graduate degree through the master's level or sixth-year certificate in education.  Spouse is defined as the husband or wife in the same domicile as the employee.  Dependent children are defined as having met all five of the dependency tests as provided in the U.S. Internal Revenue Act, Section 152a and other applicable IRS regulations.  These tests include:  (1) Member of Household or Relationship, (2) Citizenship, (3) Joint Return, (4) Gross Income and (5) Support.  Staff and faculty should consult their personal tax advisors for clarification.

Each employee applying for the benefit of tuition remission for eligible dependent children is required to provide, on an annual basis, legal documentation confirming the child is dependent of the employee.  This documentation could include, but is not limited to, a photocopy of the 1040 tax form filed with the IRS for the prior calendar year.  All financial information should be omitted; the portion of the form stating the name of the dependent, social security number and date of birth is required.  This documentation must be attached to the tuition remission application and forward to HRD for processing.

The University participates in the Tuition Exchange program for eligible dependent children.  The Tuition Exchange program includes more than 600 public and private member institutions located in 46 states and the United Kingdom.  To obtain more information about the exchange program, contact the University's Tuition Exchange Officer in the Office of Admission & Student Financial Assistance at 860.768.4062.

The University participates in the Hartford Consortium for Higher Education for regular full-time staff and faculty.  To obtain information about the consortium, contact HRD.

The University reserves the right to change the Tuition Remission Policy as it deems necessary.  Any changes to this policy may apply to all faculty and staff, whether or not they are participating in the program at the time of the change.

Benefits Upon Approval of Long-term Disability

Full-time faculty and staff who are approved for long-term disability benefits are eligible for the same tuition remission benefits made available to active full-time faculty and staff.   Eligibility for the tuition remission benefits will continue as long as the faculty or staffmember is determined to be disabled and collecting long-term disability benefits.  This benefit will terminate when the faculty or staffmember is no longer eligible for long-term disability benefits.  (Complete Select Tuition Remission form)

Benefits Upon Retirement

Retired faculty and staff who have completed 10 years of continuous service are eligible for the same tuition remission benefits made available to active full-time faculty and staff.  (Complete Select Tuition Remission form)

Benefits Upon Termination - Continuation of Eligibility

Terminating staff and faculty, spouses and/or dependent children will be allowed to complete courses in which they are currently participating.  No tuition remission benefits will be granted for any semester beginning after separation of employment.

Benefits Upon Death

In the event of death of an active full-time faculty or staffmember, tuition remission benefits will be available for the employee's spouse and dependent children to age 24 as follows:

Completed Continuous Service at time of Death

Tuition Remitted

6 months but less than 1 year

1 academic year

1 year but less than 2 years

2 academic years

2 years but less than 3 years

3 academic years

3 years or more

4 academic years

This benefit is applicable for the attainment of an undergraduate degree, and/or graduate degree through the master's level. This does not include the tuition exchange benefit.

Questions regarding this policy should be directed to your designated HR Service Partner.

For the tuition remission forms please visit the forms page.               

The University reserves the right to change the Tuition Remission Policy as it deems necessary. Any changes to this policy may apply to all eligible employees, whether or not they are participating in the benefit at the time of the change.

This page is designed to summarize the University of Hartford's Tuition Remission Policy. It is not intended to be all inclusive. Where there are differences between the provisions of this website and more specific statements contained in University files (such as plan documents), those statements shall control.