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Event & Scheduling Services

Host Your Event At The University Of Hartford's Student Centers

The Student Centers provides a full service operation including space scheduling, event planning/execution, facility usage and event resources and works with skilled University service departments and outside vendors to ensure the success of events and programs held on campus. Our Event Services takes an inclusive approach with customers while also maintaining the University’s primary objectives of education, research, and student development. Workshops are held biannually to provide University event planners a “how-to” guide on planning engaging and efficient events.

Our process assists in making sure requests and event information are received in a timely manner allowing better preparation, better time management, more efficient workload distribution, and cost savings in reduced overtime due to last minute requests. The Student Centers offers many types of venues - each with its own unique qualities. Our venues are ideal locations for your next meeting, conference or event. The University of Hartford is boasts a conveinient location within the “heartbeat” of Southern New England, just 10 minutes from downtown Hartford, CT!

 

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Ticket & Event Registration Services

Student Centers Administration provides ticketing and event registration services to University departments and their affiliates as well as for the performing arts, lectures, student groups, concerts, cultural events and various special high profile events on the University campus. 

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Space Reservations

The Business and Scheduling Services Administrator and our space scheduling staff is responsible for maintaining the calendar of our spaces. The Administrator also serves as the event coordinator's representative to the Event Services Committee as needed. Requests to use space for internal clients begin with the space reservation form.  External organizations who would like to request the use of Student Centers spaces may click here to fiill out an application for consideration. 

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Production Services

Student Centers Production Services serves the production needs of the Student Centers and other areas of the University community. They provide sound, projection, lighting, and staging support to events on campus. Student Centers conference and event spaces provide built in audio/visual features and can also include added event resources to further enhance your event.

 

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Overnight Events & Meals

Campus housing for overnight events is available during the summer (late May – early August) while year round Catering Services are provided by ARAMARK Dining Services. Contact Conference Services for further information.

Gray Conference Center

graycc@hartford.edu

(860) 768-5555

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Application Data

• Contact name, phone number

• Event logistic information

• Fees: cost of event, service fees, discounts/early birds

• Refund policy

• Registration begin & end date

• Registration cut-off date

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After the Review

After your application has been reviewed an the University,

If you are a University affiliate, you will receive a email from our space reservation system that will mark your event "Tentative".  This means your space is being held and is awaiting review.

If you are not-affiliated with the University, a Student Centers scheduler team member will contact you to work closely with you regarding the next steps of your event.

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Frequently Asked Questions

When do I need to submit my request?

Who can request an event?

What information is required to create my event?

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