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Space Reservation Form

SCA can provide various rooms and outdoor venues for your event. When making a reservation:

Be sure to include the appropriate setup and breakdown time YOU need for your event -- this would include decorations, soundchecks, run-throughs, etc. SCA staff and their setup is not to be factored into this. Please note that reservations may not be made more than one year in advance. 

If you must cancel your reservation, you must do so at least 2 business days prior to your event's scheduled start time to avoid a $50 cancellation fee.

Are you a Student or Staff member of the University of Hartford?

Please select one: *

Your Contact Information

Your email: *

Contact person: *

Contact phone no.: *

Sponsoring club / org.: *

Event Information

Event title: *

Event type: *

Please enter the event start and end dates in mm/dd/yyyy format.

Event start date: *

Event end date: *

Please put the all times in hh:mm am or pm format.

Setup time:

Event start time: *

Event end time: *

Breakdown time:

Estimated number of attendees

Number of Attendees: *

Room or Facility to Reserve for Event

Gengras Student Union:

Hawk Hall:

Note: All Konover reservations MUST be made at least two weeks prior to the event date. Please note that any reservation in Konover is subject to a direct cost billing fee of $10 an hour for internal groups.

Konover Campus Center:

Outdoor venues:

Note: Please note that due to the upcoming renovations of the University Commons, these locations are offline until September of 2014.

University Commons:

Room Setup Details

Room setup required: *

If "Special Setup" is requested, a setup diagram must be attached to this form. If nothing is attached, your reservation will not be completed.

File:

Please indicate what equipment should be provided for your event. Please note that for external reservations, the following charges will be assessed. **Larger setups that require event staff will be subject to recoupment of those direct costs.

Equipment requested:

Additional Information

Please include any additional information you wish to share with us (extended dates with times, special requests, etc.)

Additional information:

Campus Calendar

Do you want the event advertised via the University's Web Campus Calendar?

Advertise Event?: *

If Yes, please include a small description to be included on the University's Web Campus Calendar. If no description is provided the event will not be published. Also if the event wants to be published to the UNOTES Calendar you must contact them directly at unotes@hartford.edu.

Event Calendar Description:

* SCA and The Office of Communication hold the right to edit description of the event based on appropriateness, content, grammar and/or length.

Budget Info

A budget number is required for all campus organizations and academic departments for any incidentals that may occur or be required (custodians, room damage, early/late opening, etc.)

Fund Number (6 Digits): *

Organization number (4 Digits): *

Sub Account number (5 Digits): *

Reservation Policy Agreement

As the representative of my department/organization, I understand that should I need to cancel my reservation, I must complete a Reservation Cancellation Form (see link on right side of this page) and submit it AT LEAST 48 hours in advance of the event's scheduled time. Failure to do so will result in a $50 fee charged to my department/organization account in addition to charges incurred related to the reservation. I also understand that should any damages occur to the space and/or equipment I have reserved during my event, my department/organization will be held responsible and charged accordingly. My department/organization will abide by all policies set out by SCA and the University of Hartford. Any events outside of the normal SCA operating hours may be subject to additional costs. Please indicate you have read and understand this policy by clicking the check box below.

Acknowledgement: *

Important

By clicking the "submit" button below, you agree to the Reservation Policy and Agreement terms and conditions stated above. Please allow up to 48 business hours for reservation approval.

Cancel Reservation

Image of cancel.jpg

To cancel your reservation, please fill out and submit the cancellation form at least 48 hours prior to the event's scheduled start time. Failure to do so will result in a $50 fee charged to your department's or organization's account.


Red Impact Bar