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Terms & Conditions

The University of Hartford will not be responsible for any goods or services ordered without an approved purchase order that the Director of Procurement Services has signed (the "Purchase Order").

Parties - In these Terms and Conditions "Seller" means the addressee of the Purchase Order, "University" means The University of Hartford, 200 Bloomfield Ave, West Hartford, CT 06117-1599.  Party means each of the Seller and University, and "Parties" means both Seller and University.

Acceptance and Limitations - Shipment in whole or part of goods and services shall constitute acceptance of both this purchase order and each provisions set forth in these Terms and Conditions.  Unless the University specifically in writing authorizes otherwise, neither any oral statement nor any provision in the Seller's forms, letters, or papers changes, limits, controls or restricts these Terms and Conditions.

Packing Slip - Seller must note, list, or post this Purchase Order's  number on the outside of each package, and on each packing slip, invoice and allied paper to which this Purchase Order applies. Seller must cause a packing slip to accompany each shipment.

Freight Charges - Seller is entitled to ship any item FOB DESTINATION / PREPAID or PREPAY AND ADD.  Seller must not ship any item COLLECT or FOB SHIPPING POINT.

Cancellation - The University has a right to cancel all or part of this Purchase Order if delivery cannot be made within specified or mutually-designated time periods. Before Purchase Order placement, the Parties jointly must establish either any cancellation of any liquidated damages as the result of the cancellation.

Quantity - Before Purchase Order placement, the Parties jointly must decide upon the treatment of goods in excess or short of the listed requirements on this Purchase Order.

Warranties - The Seller warrants that all material, work, or merchandise supplied per this Purchase Order: (a) will conform to each specification, drawing, sample, or other description that the University furnishes or adopts, and (b) will  be fit and serviceable for the purpose intended, of acceptable quality, workmanship, and free from defect.   University is entitled to inspect those goods or services before indicating its acceptance. If a later inspection reveals a defect not readily apparent, then the University is entitled to notify the Seller of the defect, for return, replacement, or disposition.

Advertising - Seller must obtain the University's permission before making any reference to the University in any form of advertising.

Discounts - Discounts will be taken during the discount period with the receipt of material or invoice, whichever is later.

Tax Exempt - Items indicated on the face of this Purchase Order are exempt from the Connecticut Sales and Use Tax under sec 12-41 (4) general statutes, revision of 1958 as amended covering purchases of materials, tools and fuel, or are for resale as an integral part of a finished product, or consumed directly in the process of manufacturing or producing such finished product for sale. If the University uses those purchases for any purpose other than is identified, then the University accepts responsibility to report and pay the tax. The University of Hartford Connecticut Tax Exempt Number is E3588.

Insurance - Seller must obtain insurance coverage in connection with any of the Seller's operations on University's premises -providing certificate proof to the University immediately upon request - with the minimum following coverage naming the University as "additional insured" on file with the Director of Procurement Services, 200 Bloomfield Ave - FASB, West Hartford, CT 06117.

   a. Workman's Compensation insurance in accordance with the requirement of the laws of the State of Connecticut.

   b. Public Liability insurance in the amount of $1,000,000.00 aggregate $3,000,000.00.

   c. Property Damage insurance in the amount of $1,000,000.00 aggregate $3,000,000.00.

Recyclable - Seller is responsible to unpack and remove all packing material from the University premises of goods and/or services that Seller provides.

Hazardous Products - Seller is responsible to furnish all material safety data sheet ("MSDS") data and provide the necessary protection/precautionary measures according to federal and state laws and regulations. Seller must send MSDS sheets to any person or department that is listed on the order's "ship to" address.

Payment Terms - Discount terms are acceptable. The University may pay by check, ACH, EFT, or CC, and the University also highly encourages its personnel to use the University's "P" card in accordance with University policy.

Minority  Business Enterprise - The University encourages the purchase of goods and services from minority business enterprises.

Nondiscrimination - The parties agree to the following provisions required pursuant to Section 4a-60 of the Connecticut General Statutes:

(a) For the purposes of this section, "minority business enterprise" means any small contractor or supplier of materials fifty-one percent or more of the capital stock, if any, or assets of which is owned by a person or person: (1) who are active in the daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Conn. Gen. Stat. section 32-9n; and "good faith" means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations. "Good faith efforts" shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements. For purpose of this Section, "Commission" means the Commission on Human Rights and Opportunities. For purposes of this Section, "Public works contract" means any agreement between any individual, firm or corporation and the state or any political subdivision of the state other than a municipality for construction, rehabilitation, conversion, extension, demolition or repair of a public building, highway or other changes or improvements in real property, or which is financed in whole or in part by the state, including, but not limited to, matching expenditures, grants, loans, insurance or guarantees.

(b) (1) Each party agrees and warrants that in the performance of this contract it will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation or physical disability, including, but not be limited to: blindness, unless it is shown by it that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut. Each party further agrees to take affirmative action to insure that applicants with job related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, or physical disability, including, but not limited to, blindness, unless it is shown by it that such disability prevents performance of the work involved; (2) each party agrees, in all solicitations or advertisements for employees placed by it or on its behalf, to state that it is an "affirmative action - equal opportunity employer" in accordance with regulations adopted by the Commission; (3) each party agrees to provide each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding and each vendor with which it has a contract or understanding, a notice to be provided by the Commission, advising the labor union or workers' representative of it's commitments under this section and to post copies of the notice in conspicuous places available to employees and applicants for employment; (4) each party agrees to comply with each provision of this section and Conn. Gen. Stat. sections 46a-56, 46a-68e and 46a-68f and with each regulation or relevant order issued by said Commission pursuant to Conn. Gen. Stat. sections 46a-56, 46a-68e and 46a-68f; (5) each party agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning its employment practices and procedures as they relate to the provisions of this section and section 46a-56. If the contract is a public works contract, each party agrees and warrants that it will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works project.

(c) Determination of each party's good faith efforts shall include but shall not be limited to the following factors: The party's employment and subcontracting policies, patterns and practices; affirmative advertising, recruitment and training; technical assistance activities and such other reasonable activities or efforts as the Commission may prescribe that are designed to ensure the participation of minority business enterprises in public works projects.

(d) Each party shall develop and maintain adequate documentation, in a manner prescribed by the Commission, of its good faith efforts.

(e) Each party shall include the provisions of subsection (b) of this section in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the state and such provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. Each party shall take such action with respect to any such subcontract or purchase order as the Commission may direct as a means of enforcing such provisions, including sanctions for noncompliance in accordance with section 46a-56; provided, if such party becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission, the party may request the state of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the state and the state may so enter.

(f) Each party agrees to comply with the regulations referred to in this Section as they exist on the date of this contract and as they may be adopted or amended from time to time during the term of this contract and any amendments thereto.

(g) Each party agrees and warrants that in the performance of the contract it will not discriminate or permit discrimination against any person or group of persons on the grounds of sexual orientation, in any manner prohibited by the laws of the United States or of the state of Connecticut, and that employees are treated when employed without regard to their sexual orientation; each party agrees to provide each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding and each vendor with which it has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the party's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; each party agrees to comply with each provision of this section and with each regulation or relevant order issued by said Commission pursuant to section 46a-56 of the general statutes; each party agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to its pertinent books, records and accounts, concerning the employment practices and procedures which relate to the provisions of this section and section 46a-56 of the general statutes.

(h) Each party shall include the provisions of the foregoing paragraph in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the state and such provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. Each party shall take such action with respect to any such subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with section 46a-56 of the general statutes; provided, if such party becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission, the party may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the state and the state may so enter.

For a printable copy, please visit the General Information section our website: http://www.hartford.edu/procurement