Apply

Spring Move-Out Procedures

We are committed to making move-out a smooth process for our students this spring.

Move-Out Details 

Students  Participating in Commencement:  

  • Students who are graduating at Commencement or participating in the ceremony must be completely moved out by 8 p.m. on Sunday, May 15. Extended stay will not be granted past this deadline.  

Students Not Participating in Commencement:  

  • Students should plan to move out 24 hours after their last final. Residence Halls officially close Thursday, May 12 at 10:00 a.m. 
  • All students must check-out at the Office of Residential Life.  
    • During this check-out, a Resident Assistant will check your housing unit with you to ensure all closing procedures have been completed and keys have been returned. Hawk Hall residents will follow this same procedure but will not turn in a key.  
  • Students will need to completely pack, remove all trash, and remove all of their belongings from their residential space prior to checking out with the Office of Residential Life.  

Late Stay Requests

Students who need to request to stay after Thursday, May 12 at 10 a.m. must submit a late stay request form.  

To sign-up for Late Stay Housing, please follow these steps:

  • Log in to your Self-Service account, click the student tab, and open the Residential Life Link. 
  • Once on the Housing Portal, log in using your Hartford credentials. 
  • Click “Forms” at the top of the page. 
  • Select the 2021-2022 term. 
  • Open the Late Stay Form from the drop-down menu. 
  • Complete the Late Stay Form and click Save and Continue at the bottom of the page.  

Students approved for late stay must leave campus by May 14 by 12 p.m. 

Late stay will not be permitted in the Village due to the scheduled renovations to the Village apartments.  

Please continue to monitor your @hartford.edu  email for  important updates  from the Office of Residential Life  and the University.  If you have any questions, please ask your RA or email reslife@hartford.edu.  

Closing Procedures

Below are some reminders on tasks to complete in the move-out process:

  • Return library books to the library front desk or drop box. 
  • Return rented textbooks to the Campus Store.
  • Thoroughly clean your room (mop/sweep/vacuum the floor; wipe down University furniture and appliances). 
  • Take all recycling and trash to dumpsters or recycling receptacles.  
  • Take all personal items including your furniture and property out of your room/suite/apartment. 
  • Close and lock all windows. 
  • Turn off all lights. 
  • Lock your room/suite/apartment door(s). 
  • Check out at the Office of Residential Life (lower level of F Neighborhood) and turn in your key. Though Hawk Hall residents do not have keys, you will still need to come to the Office of Residential Life to check out. 
    • The Office of Residential Life will be open for check-outs from 8:30 a.m. to 10:30 p.m. from May 6—May 11.  
    • The Office of Residential Life will be open on May 12 for check-outs from 8:00 a.m. to 10:00 a.m.
    • All students must complete the check-out process and depart campus by 10:00 a.m.  
    • If you need to check out outside of these dates/times, please talk to your RA.
  • Take your University ID home and put it in a safe place until next fall.   
  • Ensure all drawers and cabinets are empty.
  • Remove all tape, hooks, nails, etc. from surfaces carefully. Any damage to walls may result in repair charges. 
  • Wash ink, marker, and stains off surfaces.  Remove posters, contact paper, stickers, and other decorations from all surfaces in your unit. 
  • Make sure screens and windows are in place.
  • Take ALL trash and other belongings out of your housing unit (paper, garbage, personal furniture) and put in dumpsters.  
  • Do not leave trash outside your unit, in the quad, in front of your building, or on the sidewalks. Trash bags are available in the Office of Residential Life. 
  • Thoroughly clean your bedroom—dust, sweep, vacuum, and mop.
  • Thoroughly clean your living room, kitchen and bathroom(s) including refrigerator, oven, range top, cabinets, countertops, toilets, showers, and sinks—if in a suite or apartment
  • Report potential damage or maintenance concerns to your RA.
  • Please note once you have checked out, you will NOT be able to re-enter your housing unit. 

In order to avoid charges after you have left your unit, we encourage you to follow these steps: 

  • Thoroughly clean your room as outlined above. 
  • Take all recycling and trash to dumpsters or recycling receptacles.   
  • Take all personal items including your furniture and property out of your room/suite/apartment.  
    Close and lock all windows. 
  • Do an in-person check-out at the Office of Residential Life.  
  • Turn in your key to the Office of Residential Life. Please do not leave it in your room as it could get lost and will result in an improper check-out fee.  
Common Charges
  •   $25 per bag of trash that has not been removed from your housing unit  
  • $100 to remove food from and/or clean a University refrigerator  
  •  $50 per medium-sized item not removed (microwave, mini-fridge, rug, end table, etc.)  
  •  $100 per large-sized item not removed (armchair, mattress, etc.)  
  •  $200 per extra-large sized item not removed (loveseat, couch, etc.)  
  •  $50+ for excessive cleaning needed 
  • $150 for neglecting to check-out with the Office of Residential Life 
  • $120-$150 lock change fee  if key is not returned at the time of check-out 

Other charges will be assessed, as appropriate 

Students will be charged to remove and dispose of any belongings left in residential spaces once students check out and the residence halls close. The University does not store belongings. 
 
ONLY a resident can claim their own damages; their roommate(s)/ suitemate(s)/ apartment(s) cannot do it on their behalf. 
 
If no one accepts responsibility, charge(s) will be split evenly amongst all residents assigned to the space.