Important Budget, HR, and Payroll Deadline Dates Approaching

As we are quickly approaching the end of FY2012 and the start of FY2013, the Budget, Human Resources, and Payroll offices have some deadlines for you to keep in mind.

Personnel Action Forms (PAF) or Employment Rosters for additional year-end assignments submitted to the Budget Office on or before May 31, 2012, will be charged to the current fiscal year budget (FY2012). Paperwork received after May 31, 2012, will be charged to fiscal year 2013.

All temporary part-time employees, including staff (T1, T2, and R1) and student assignments (T3), end as of June 30, 2012. To continue the assignments for temporary part-time employees in the new fiscal year, an employment roster form must be submitted for FY2013. The employment roster must be submitted to the Budget Office by June 8, 2012, in order to complete necessary approvals and meet the payroll processing timeframes.

All faculty contracts and contract modifications for FY2013 must be received by June 8, 2012. Most contracts and contract modifications have generally been received as of this date.

Staff who are employed on an academic year schedule are required to submit Personnel Action Forms (PAFs) to the Budget Office indicating the work schedule for the new fiscal year through the normal routing process by June 8, 2012. FY2013 academic working schedules may be completed after July 1 if the scheduled start date begins after July 1, 2012. A subsequent PAF must be submitted only if changes occur after the initial PAF was forwarded.

Remember:

Please use the current Employment Roster Form. You may obtain the form from the Office of Human Resources Development (HRD) or online.

Please complete the forms in full, which includes denoting supervisor, time method if applicable, and ensuring all appropriate individuals sign the authorization. The Budget Office will return your roster or delay processing if the form is incomplete. Therefore, please confirm correct combinations of employee class codes and subaccounts, as well as verify that sufficient funds are available in a budget line to ensure the timely processing and payment of the PAF/Roster.

Helpful Information:

Payroll expenses for the period beginning June 18, 2012, ending July 1, 2012, paid on July 6, 2012, will be expensed to fiscal year 2012.

Time sheet amendments made after July 2, 2012, for a previous fiscal-year period will be paid and charged to fiscal year 2013.