How to Use the University Scheduling and Calendar System

Since August 2012, the University has been using CollegeNet’s 25Live® to schedule events and publicize them on the Campus Calendars.

Using 25Live® has enabled us to adopt a one-step process to schedule an event and request its publication on the calendar. How? When you are reserving a space for your event, simply let the scheduler know that you would like your event to appear on the Campus Calendar. You are required to provide a short description of your event and an event title.

Following review by the Office of Marketing and Communication, your event and its description will automatically appear on the Campus Calendars and on the calendar in UNotes.

There is no longer any need to submit an additional request to have your event placed on the Campus Calendars! If you do not wish your event to appear on the Campus Calendars, you only need to reserve a location for your event.


List of Campus Schedulers

To book general purpose classrooms, Auerbach Auditorium, or Asylum Avenue spaces, contact Nancy Philip at philip@hartford.edu or by calling 860.768.4594.

To book Gengras Student Union, Konover, the Commons, Hawk Hall, or outdoor venues such as Alumni Plaza and the GSU and Village lawns, click here. 

To book Hartt spaces, click here.

To book a space scheduled by the Hartford Art School, contact Tom Bradley at tbradley@hartford.edu.

To book rooms in the Gray Conference Center, the 1877 Club Restaurant, or Wilde Auditorium, click here. 

To book Libraries spaces, click here.

To book Athletics spaces, contact Ted Stavropoulos at tstavropo@hartford.edu or Jim Keener at jkeener@hartford.edu.

To book Regents Commons at the Shaw Center, contact Marge Arnold at arnold@hartford.edu.

To book A326, A327, or A413a, contact Patricia Nodoushani at nodoushan@hartford.edu.

To book CC114 or A113d, contact Evelyne Haldimann at its@hartford.edu.

For other spaces scheduled by specific colleges or departments, please continue to book through the appropriate contact person.


25Live® Can Help Find an Event Location

In addition to the scheduling and calendaring functions, the campus-wide use of 25live® makes it possible to find the location of any event scheduled, even those not appearing on the Campus Calendar. Anyone can find an event location through the “Find an Event” search feature. From the University's home page (www.hartford.edu), select  "More Events" or click directly on the words "Campus Calendar" to get to the full calendar. The "Find an Event" search feature will be on the right side of the page. This is a particularly helpful tool for visitors to campus.


Other Functions

Take the time to explore this new system to learn more about its functions. 25Live® users can download calendar events directly to a personal calendar, receive text reminders, forward events to friends and even receive notification of event changes.

If you have any questions about 25Live, please contact Jane Horvath, 25Live® project manager, at horvath@harford.edu or 860.768.4905.