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Purchase Requisition/Order Cutoff Dates for FY2005
Posted 5/5/2005
The university will close its fiscal year on June 30, 2005. As part of the closing process, Purchasing will adhere to the following schedule for the processing of purchase requisitions and purchase orders for equipment, supplies, and services for the 2004-05 academic year:
Note: Any exceptions for the processing of Summer Term, travel, change orders, etc., will require approval from Purchasing.
Receipt of Goods and Services–All services rendered or goods received after June 30, 2005, will be expensed in the next fiscal year, FY 2006, regardless of when the purchase order was created. Accounting rules regarding receipt of goods/services supercede any department’s preference for which fiscal year to charge.
Budgets–It is important to remember to check your budget for FY 2005 and FY 2006 throughout the summer to ensure all charges are posted, and to the correct fiscal year. Contact Bonnie Pepper at 768.5107 in Accounting for specific questions about which fiscal year will be charged.
Blanket Order Rollovers–Blanket orders will be rolled to online requisitions in early June. A listing of the requisitions created will be forwarded, at which time they may be edited as necessary. They can be completed and approved once the budget has rolled for FY 2006, near the end of June. Please make sure any requisitions for the new fiscal year that are approved before June 30, 2005, have a July 1, 2005 date.
Note: This year we are requesting you include complete descriptions of the commodities you will be purchasing. The words BLANKET ORDER in the commodity section are not acceptable.
For more details or clarification, call Purchasing at 768.5330/4007/4009.
- May 27 – last day to submit online or manual purchase requisitions.
- June 3 – last day to process purchase orders.
Note: Any exceptions for the processing of Summer Term, travel, change orders, etc., will require approval from Purchasing.
Receipt of Goods and Services–All services rendered or goods received after June 30, 2005, will be expensed in the next fiscal year, FY 2006, regardless of when the purchase order was created. Accounting rules regarding receipt of goods/services supercede any department’s preference for which fiscal year to charge.
Budgets–It is important to remember to check your budget for FY 2005 and FY 2006 throughout the summer to ensure all charges are posted, and to the correct fiscal year. Contact Bonnie Pepper at 768.5107 in Accounting for specific questions about which fiscal year will be charged.
Blanket Order Rollovers–Blanket orders will be rolled to online requisitions in early June. A listing of the requisitions created will be forwarded, at which time they may be edited as necessary. They can be completed and approved once the budget has rolled for FY 2006, near the end of June. Please make sure any requisitions for the new fiscal year that are approved before June 30, 2005, have a July 1, 2005 date.
Note: This year we are requesting you include complete descriptions of the commodities you will be purchasing. The words BLANKET ORDER in the commodity section are not acceptable.
For more details or clarification, call Purchasing at 768.5330/4007/4009.
