IPSR Responsibilities
The Office of Institutional Partnership and Sponsored Research (IPSR) is the initial point of contact for faculty and staff seeking grants, contracts, and cooperative agreements. It is the lead office on campus for proposal development and post-award management of Federal monies. IPSR provides assistance and direction in the application process, researches and disseminates funding information, ensures compliance with University and funder requirements including federal mandates and University policies, and provides post-award coordination.

Pre-Award
  • Research/dissemination of grant/contract opportunities to appropriate faculty/staff.
  • Schedule one-on-one meeting with Principal Investigator (PI) to review funder requirements, proposal submission timeline, budget.
  • Develop budget with PI.
  • Review/edit proposal draft(s).
  • Prepare sign-off forms; obtain required signatures [PI, Dean(s), IPSR, Provost] on all internal/external documents.
  • Submit proposal in timely fashion.
Post-Award
  • Upon formal notification of award, verify terms, conditions, amount as proposed with funder and PI. Note any changes, advise PI. Revise budget in consultation with PI.
  • Issue Award memo to Financial Accounting with copies to PI, Dean, others as appropriate.
  • Maintain Grants Activity logs:
    • Submissions
    • Funded Grants
    • Current Year Breakout
    • Aggregate Grant Activity
    • Aggregate - 2 Year Comparison
    • Grant Reports Log (from Award letter)
    • Master List of Funded Grants with SID/CFDA (if applicable)
    • Time and Effort
    • Proposal Due Dates
    • Indirect Costs Recovered (ICR) Data
    • Drug Free Certification Form - send to PI and all personnel
    • Conflict of Interest
  • One month prior to due date, email Interim, Progress, and/or Final Report reminder to PI, obtain copy of report.
  • 30-45 days prior to conclusion of grants, email PI reminding them to spend all funds.
  • Time and Effort Reports (get sign offs on all federal and state grants)
  • Patents/Inventions (Government form)
  • Submit No Cost Extensions at request of PI
  • Submit letter to funder re: PI changes
  • Issue Subcontracts
  • Review/negotiate/approve terms and conditions of grants, contracts
  • Complete Grant Closeout Checklist form
  • For Grant/Contract Extensions, update the following:
    • Funded Grants CFDA/SID #
    • Report Due Dates
    • Revised Award Memo to Accounting
    • Additional Time and Effort Reporting
Miscellany
  • Offer and conduct training workshops.
  • Keep up to date on all University, federal and sponsor policies and regulations; disseminate to faculty and staff as appropriate.
  • Records Retention: 3-4 years after final payment




For more information on Institutional Partnerships and Sponsored Research, contact Peter Lisi at 860.768.2446 or lisi@hartford.edu.