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Video Submission Form

Event Recordings

Creating effective video content is a time-consuming process, that involves the careful planning and execution of each recording. This resource has been created to help you understand this process and the steps we all need to take to produce videos that will be used to promote or represent the University of Hartford.

As the University has moved into a digital space for many events, we’ve established different guidelines for how virtual event types will be shared on our website and social channels. All event recording submissions will need to go through our Event Recording Submission form to ensure we have necessary information about your event and to meet accessibility standards. Depending on the type of event—large community and/or prospective audience event, internal event or event series, or smaller, closed-audience events—the Office of Marketing and Communication will determine the best way to share your event recording.  

Video Uploading Process

The Office of Marketing and Communication manages this submission form, the UHart YouTube account, and the website. Contact Kylee Heyerdahl (heyerdahl@hartford.edu) with any questions. If you are a faculty/staff member within a school or college, please contact your Marketing Communications Manager.

Please note that each video event upload takes time and our office will need at least 3 business days to complete your video upload request.

Posting Criteria

  • The content is of interest to prospective students, current students, alumni, UHart affiliates, or general audience
  • Video is free of copyrighted images or media

Contact for Video Submission

Submitter Full Name: *

Submitter Email: *

Download Link

Use or upload the video file (.mov or .mp4) to a file-sharing site and email the download link, details, comments, and passcode (if required) to heyerdahl@hartford.edu

The video starts at the beginning of the main content or presentation. The waiting time before an event will be trimmed from the final video. Include extra end time if you want to advertise a related video.

Video Start Time:

Video Title

Use descriptive keywords and search phrases to create a title. Place the most important, subject-oriented keywords first. Avoid repeating words and phrases that appear in the Playlist or Video Description fields and re-stating a college name, department or location.

  • (120 Character max.)
  • Descriptive and relevant to video
  • Include keywords or search terms
  • University of Hartford, UHart are automatically added as tags

Video Title: *

Video Description

Descriptions should be informative, concise and compelling. Explain what it's about and what to learn from it, provide titles and positions of active participants. If important to the understanding the video include: when, where, and why it was created and use simple language.

Add link(s) to content or helpful resources (i.e. program page, biography, department, or school)
Include these in the in your download link email. 

  • (5000 Character max.)
  • Marketing text followed by a description of video content
  • Explain the purpose of the video or what to expect
  • Front-load important information
  • Large blocks of visual text should be included here (Profiles)
  • Highlight time-stamps if information is important
  • Include the page title of links to be added at the end of the description
    (University of Hartford will be automatically added)
Video Description field does Not allow hyperlinks.

Video Description: *

Closed Captions and Transcript

Videos that appears on hartford.edu must be captioned. Closed Captions and Video description are added to all videos to meet accessibility requirements. Once your video has uploaded, a link and text document will be sent back to you (the submitter) for review and edit content. When submitting the transcript back to the Office of Marketing and Communication be sure to include the following information.

  • Name, Title, and/or Position of the moderator and active participants who are important to the context of the video (If not included in the Video Description)
  • Visible Text - Text that appears in the video
  • Key events or details that happen on or off camera
  • Video tags help promote your video to appear in searches

Who will be responsible for editing the content on the initial transcript draft that will be used to create video captions and the final video transcript?

Captions Provider: *

Visibility Settings

The Office of Marketing and Communication will determine the best way to share your event recording on the website. Videos will be set to one of the following Visibility status:

  • Unlisted: Visible to anyone with the link, doesn't appear in searches. Unlisted videos add to a Playlist are Public
  • Public: Visible to everyone, will appear in searches
  • Private: Visible to by Email only invite, video is hidden (Use for archiving)

Videos are set as unlisted on upload and not included into a Playlist until caption information is provided.