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Frequently Asked Questions

Where is...?

The Employee Manual is located on Banner Self Service, on the Employee tab.  You can log in to view on Self-Service.

Human Resources Development (HRD) and the Office of the Provost partnered with PeopleAdmin, a higher education focused company, to integrate an online applicant tracking system, digitized job descriptions and position management, as well as electronic personnel records.  This integration was originally designed to streamline the application process, but we have found the Position Management and Employee Records modules to be extremely effective for our campus as well.

In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, tuition remission, etc.) are available through PeopleAdmin Employee Records for staff and full-time faculty.

All regular full-time and part-time faculty and staff have access to PeopleAdmin via single sign-on and multifactor authentication. 

If you have any questions regarding the process or if you need assistance at any time, please feel free to contact Lynn Thibodeau at thibodeau@hartford.edu.

Benefits Beyond Pay


You will need a Salary Reduction Form in order to change your HSA contributions.  You can find that form on PeopleAdmin Employee Records by following these directions. In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

 

 

You can read more about Tuition Remission in the employee manual on Self-Service, but a quick explanation can be found here. 

You'll need to complete a form, which is available on PeopleAdmin.  You can find the directions to access that here.

Check out your options for cross registration here.

The Tuition Exchange Program is best outlined here.

We are pleased to offer current and newly eligible TIAA participants an option to meet virtually with the University’s TIAA Consultant, Rick O’Brien. 

Newly Eligible:

Please schedule an appointment at TIAA.org/schedulenow, WWW.TIAA.ORG/Hartford, or by calling 800-732-8353.  This individual meeting will include a thorough review of the plan and investment options.  

Assistance with completing the Agreement for Salary Reduction can be obtained by contacting Dianne Silliman, Benefits Administrator, at silliman@hartford.edu. 

Current Participants:

Schedule an appointment today at TIAA.org/schedulenow, WWW.TIAA.ORG/Hartford, or by calling 800-732-8353.

You will need a Salary Reduction Form in order to change your TIAA contributions.  You can find that form on PeopleAdmin Employee Records by following these directions. In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

I have questions about my pay.

You can find all of this information on Banner Self-Service.  Here are the steps to take when you're logged in.

  • Employee Tab
  • Pay Information
  • Pay Stub

You can also check your earning history in this same location.

HRD is pleased to announce that the process of adding, updating, or editing Direct Deposit information has moved online to Employee Self-Service (ESS).

Please understand that having active and accurate direct deposit information on file is a condition of employment at the University of Hartford.  You are responsible for entering this information on Banner Self-Service as outlined with these directions.

 

 

You can find all of this information on Banner Self-Service.  Here are the steps to take when you're logged in.

Why didn't I get a paper W-2?  You have probably elected to receive an Electronic W-2.  To elect or change your consent for electronic W-2, please log in to Banner Self-Service and follow these directions.

  • Employee Tab
  • Tax Forms
  • Electronic W-2 Consent

To see a past W-2 information, follow these same steps, but choose "W-2 Year End Earning Statement."  You will have to choose the correct year for the W-2 to display.

You can find all of this information on Self-Service.  Here are the steps to take when you're logged in.

  • Employee Tab
  • Tax Forms
  • W-4 Tax Exemptions/Allowances (Federal form)

To update your CT state tax filing status, select these options.

  • Benefits and Deductions
  • Miscellaneous
  • Update

 

You can find all of this information on Self-Service.  Here are the steps to take when you're logged in.

  • Employee Tab
  • Leave Balances

I had some big life changes. Now what?

You can find that form on PeopleAdmin Employee Records by following these directions. In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

If the addition to the family impacts your health, life, spousal, or dependent insurance, you will have to let us know about it.  These are called "Qualifying Events."  If you experience a qualifying event, it is imperative that you notify HRD within 30 days of this event. Based on IRS regulations, this 30-day time period provides employees with a special enrollment period in which to make applicable insurance benefit election changes.

You will need to fill out a Qualifying Event form, which is available on PeopleAdmin Employee Records.  You can find the directions to access that here.  You may also choose to change your life insurance beneficiaries.  You can do that with this form.

You may be eligible for FMLA, and you can learn more about that here.

If your marital status impacts your health, life, spousal, or dependent insurance, you will have to let us know about it.  These are called "Qualifying Events."  If you experience a qualifying event, it is imperative that you notify HRD within 30 days of this event. Based on IRS regulations, this 30-day time period provides employees with a special enrollment period in which to make applicable insurance benefit election changes.

You will need to fill out a Qualifying Event form, which is available on PeopleAdmin Employee Records.  You can find the directions to access that here.  You may also choose to change your life insurance beneficiaries.  You can do that with this form.

If your spouse's insurance changes and it impacts your health, life, spousal, or dependent insurance, you will have to let us know about it.  These are called "Qualifying Events."  If you experience a qualifying event, it is imperative that you notify HRD within 30 days of this event. Based on IRS regulations, this 30-day time period provides employees with a special enrollment period in which to make applicable insurance benefit election changes. 

You will need to fill out a Qualifying Event form, which is available on PeopleAdmin Employee Records.  You can find the directions to access that here.  You may also choose to change your life insurance beneficiaries.  You can do that with this form. 

Legal Name Change

If you are an employee (faculty, staff, or student), federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. In order to reflect your name change on your personnel and payroll records, you must present your documents which reflect your new name to Human Resources Development in CC121. 

Benefit plans must be updated with the new name at this time. If the name change is due to a family status change (e.g., marriage or divorce), the employee may also wish to make a midyear change to the benefits plan to add or drop dependents consistent with this family status change as a qualifying event.

 

Preferred First Name Change, Adding Pronouns and/or Gender Identity

Faculty, staff and students may update a preferred first name, which will be visible in Self-Service, Compass, rosters and Blackboard for faculty, staff and students. Employees may also update pronouns and gender identity in this same location.

  • Login to Self-Service
  • Click on the “Personal Information tab”
  • Click on View/Update Personal Information
  • If prompted, login using your single-sign on, which is the same as your email information (if you’re not currently logged in to SSO).
  • Click the Personal Information button from the landing page.
  • To make any updates click on the “edit” or “add new” on the right side of each section.
  • Once change is made, click update.

Please Note: The University will honor your chosen first name to the fullest extent possible regardless of what legal documents indicate your name is. This will include, self-service, email addresses, and correspondence. However, there are certain limited contexts where we will be obligated to use your legal name, even if it does not comport to your chosen name – specifically, where the University is providing information to governmental agencies for certain reporting purposes, such as applications for federal financial aid, and payroll tax records, if you decide to work at the University. An official transcript will also remain with your legal name. If you have legally changed your name, we will be able to use a single name in all records. If you have not legally changed your name, we will have to maintain information about your legal name for these limited legal compliance purposes. Should this be the case, we will strive to keep your legal but non-chosen name as confidential as possible, limited to those offices with a reasonable need to know.