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HCD COVID-19 Policies

Contact Information

If you have any questions about the changes outlined, please contact us at: 

In collaboration with the University of Hartford, the Hartt School Community continues to closely monitor the spread of COVID-19.

We are taking steps to keep our you and your families healthy and informed. 

HCD STUDENT VACCINATION POLICY

Following the University of Hartford’s COVID-19 and vaccination policies, all Hartt Community Division students ages 12 and up, and guardians/practice partners attending student lessons will be required by the University to be fully vaccinated* in order to study at any of the HCD locations. All students that have received exemptions will not be permitted to participate in lessons or ensembles in person without documentation of a negative weekly COVID test.

*Students turning twelve must be fully vaccinated within two months of their twelfth birthday. Fully vaccinated is defined as having received both doses of the vaccine and the two weeks following the second dose.

Please see instructions to access Vaccination Content and Instructions for Uploading Documents here

  • Students, faculty, or staff who receive a positive COVID-19 test result must report that to hcdcovid@hartford.edu.
  • Plan to isolate for 10 days.
  • On Day 5 (day 0 is the day you tested positive), if you have no symptoms or symptoms are resolving, and you have been fever-free for 24 hours, take a rapid test.
  • If you are negative, you may report this result to hcdcovid@hartford.edu
    to be allowed to return to lessons/classes, but must always wear a mask when around others (even outside) for the next five days.
  • If you test positive, have a fever, and/or other symptoms on or after Day 5, continue to isolate for a full 10 days.  Please note that many people still test positive on Day 5, so it is important to plan for 10 days.

In order to return to in-person instruction on the 11th day (or after) the student/guardian must email hcdcovid@hartford.edu stating that the student is now symptom free and has been cleared to return to schools/activities by a medical professional. A negative test is not required to return to in-person instruction. 

Definitions: 

ISOLATION 

A student that has COVID-19 and must remain at home and participate in instruction remotely. Absence from instruction as a result of COVID-19 infections will be considered excused, and students will work with their teachers to determine the best method for making up missed lessons/work.  

QUARANTINE 

A student who was exposed to COVID-19, and is unvaccinated, needs to wait and see if they develop symptoms. A quarantine period of 5 days from the last exposure to the infected person is required. Students should remain home for the quarantine period and may work with instructors to receive remote instruction. Unvaccinated students may also be asked to quarantine if they have had no known exposure but are awaiting a COVID-19 test while exhibiting symptoms. Vaccinated students that are experiencing COVID-19 symptoms may also be asked to quarantine.

If you are exposed to a positive case:

  • If you are fully vaccinated you do not need to quarantine. Wear a mask whenever you are around other people (even outside). Test on Day 5, or any time you develop symptoms.
  • If you are unvaccinated you must quarantine which requires remote participation. Test on Day 5. If you are negative, you can leave quarantine and mask for five additional days both inside and outside.
Definitions:

ISOLATION 

A student that has COVID-19 and must remain at home and participate in instruction remotely. Absence from instruction as a result of COVID-19 infections will be considered excused, and students will work with their teachers to determine the best method for making up missed lessons/work.

QUARANTINE 

A student who was exposed to COVID-19, and is unvaccinated, needs to wait and see if they develop symptoms. A quarantine period of 5 days from the last exposure to the infected person is required. Students should remain home for the quarantine period and may work with instructors to receive remote instruction. Unvaccinated students may also be asked to quarantine if they have had no known exposure but are awaiting a COVID-19 test while exhibiting symptoms. Vaccinated students that are experiencing COVID-19 symptoms may also be asked to quarantine.

To maintain the health and well-being of the University community, it is essential that those community members with an exemption to the COVID-19 vaccine requirement participate in ongoing COVID-19 testing throughout the academic year. This policy refers to viral testing only (not antibody testing), which determines whether you have a current COVID-19 infection.
 
On-going Vaccine Exemption Requirements  
 
For Students   

  • All students with a medical or religious exemption to the vaccine requirement must complete weekly testing with their own chosen providers. 
  • These tests are not optional. All students that have received exemptions will not be permitted to participate in lessons, classes or ensembles in person without documentation of a negative weekly COVID test. Weekly negative test results must be emailed to hcdcovid@hartford.edu on a weekly basis, within 48 hours of scheduled lesson/class.  
  • Failure to complete these tests will result in withdrawal from HCD programs, with reimbursement following the HCD financial policies schedule. 
  • Students are responsible for all costs of their weekly testing.  
  • Students, faculty, or staff who receive a positive COVID-19 test result must report that to hcdcovid@hartford.edu
  • Students who test positive must follow the rules listed above for Reporting a Positive Result. Student exhibiting COVID-19 symptoms are instructed to quarantine for 5 days and test on Day 5.
  • Anyone who may have been exposed during lessons/classes to a person who has tested positive for COVID-19 will be contacted by HCD.

Definitions: 
 
ISOLATION 
 
A student that has COVID-19 and must remain at home and participate in instruction remotely. Absence from instruction as a result of COVID-19 infections will be considered excused, and students will work with their teachers to determine the best method for making up missed lessons/work.  
 
QUARANTINE 
 
A student who was exposed to COVID-19, and is unvaccinated, needs to wait and see if they develop symptoms. A quarantine period of 5 days from the last exposure to the infected person is required. Students should remain home for the quarantine period and may work with instructors to receive remote instruction. Unvaccinated students may also be asked to quarantine if they have had no known exposure but are awaiting a COVID-19 test while exhibiting symptoms. Vaccinated students that are experiencing COVID-19 symptoms may also be asked to quarantine. 

 

Medical Exemption

According to University of Hartford policy, all students must be vaccinated against COVID-19 to return to campus or have an exemption on file. Students claiming a medical exemption on the basis that a given immunization is medically contraindicated should complete the following statement and attach a letter signed by a physician licensed to practice medicine stating that in the physician’s opinion, such immunization is medically contraindicated and send this form and the letter to hcdcovid@hartford.edu.

Religious Exemption

To request a religious exemption, this form must be on file with the University of Hartford. Upon completion of this form, it must be emailed to hcdcovid@hartford.edu

Please note that requesting a religious exemption is a two-step process. Step 1 is completing this form and having it notarized. Step 2 will be a meeting with a medical provider to discuss the risk and responsibilities of remaining non-immunized. Once both steps are complete, you will be notified as to whether this request for an exemption has been approved.

Our HCD teachers must be able to concentrate fully on teaching. They are not medical professionals who can take on, or should take on, the responsibility of assessing the health of our students. We ask that, if your child is exhibiting any symptoms which might be interpreted as a possible COVID-19 infection, you keep your child home to fully recover. This is the case even if you have recently been tested and received negative results. Read more.

The decision to be remote or in-person is a highly personal one. Teachers will be working with you directly to determine your preferred method of instructional delivery, and you will be able to pivot as needed throughout the year. We only ask that your choice is communicated clearly and in advance to your teacher so that they can arrange their schedules accordingly. Any student who chooses to remain remote for private lessons will be accommodated without issue.

Effective immediately, masks are now optional in University common areas indoors and outdoors. They will continue to be required in the classroom or personal office spaces, unless otherwise specified by faculty members or staff. 

Masks continue to be required in all HCD lessons, classes, and for performers unless your instructor decides they would like to make it optional for students. They will communicate their decision to you directly.

Satellite locations:

  • GHAA: Same as above.
  • HPAC: Same as above.
  • UUC: The church requires masks for unvaccinated individuals. 

 

Based on this, in addition to recommendations from our health-care partners and local health departments, all students, employees, and visitors are now required to wear: three-ply disposable, KN95, or N95 masks on campus. If you wear a cloth mask, it must be worn over one of the other approved mask styles. Masks must completely cover your nose and mouth and fit snugly against the sides of your face without gaps.

Wind and brass players in the large ensembles and singers in the choirs* will be provided with specialized Personal Protective Equipment (PPE) such as masks and bell covers (as applicable). String players and percussionists in ensembles will supply their own masks, as no specialized mask is necessary. *our youngest singers in Youth Choir will simply be required to wear a regular face mask. Specialized masks will be issued for grades 6+

Please note: Audience Policy does not change—audience members must show proof of vaccination and be masked during performances.

Any instrument that requires drainage of water while playing will require the player to carry in/out their own absorbent pad or capped container to collect this condensation. Emptying of valves will not be allowed onto the floor - only onto the pads or into the container. 

Attending Your Child's Lesson

Guardians/practice partners attending student lessons must be fully vaccinated and have vaccine documentation on file.  Click here for Directions on how to upload your card, or send your card to hcdcovid@hartford.edu and the staff will upload it for you.  

HCD Audience Protocols

Below are the current guidelines for attending HCD performances. These guidelines are subject to change at any time, as performances on campus are being evaluated on a continuous basis.

All HCD audience members will need to follow the protocols listed below.

1. The University has granted access to individuals of any age to attend HCD performances. Audience members ages 12+ attending a performance must be fully vaccinated. Audience members under the age of 12 are currently not required, but are recommended, to be vaccinated.

2. All individuals need to present proof of ID (if they possess an ID) and a vaccination card to gain entrance into the performance venue. 

3. If this is a free event, prior to the recital/concert you will be sent, via email and by the instructor coordinating the event, a link to Sign Up Genius, where you can reserve a free ticket to each performance. Please use a specific individual name for each requested slot.  If your name is not on the Sign Up Genius list, you will not be granted admittance.  Performances with a ticketing charge will be processed through the Box Office. Audience capacity is currently capped at 75% for the large venues, and 50% for the small venues.

4. Regardless of vaccination status, everyone is required to wear a mask indoors. Performers are required to be masked during their performance.

Read more about the University of Hartford’s revised guest policy.

 

Performer Protocols:

  • Performers may be any age.
  • Unvaccinated performers must continue to be masked during their performance; vaccinated performers are expected to follow the masking rules given by the course instructor or performance coordinator. 

COVID Frequently Asked Questions

What is the HCD vaccination policy? 

All Hartt Community Division students ages 12 and up, and guardians/practice partners attending student lessons will be required by the University to be vaccinated in order to study at any of the HCD locations.  

HCD students and families are no longer required to regularly fill out Live Safe. Live Safe only needs to be used if you have tested positive or are experiencing symptoms so our contact tracing team can reach out. 

 

How do I report a positive case of COVID-19?

Email the HCD COVID Coordinator at hcdcovid@hartford.edu. We will notify anyone who needs to be informed about potential COVID-19 exposure. 

Do I need to isolate if I test positive for COVID-19?

Yes. You will need to isolate for 5 days starting on the day you tested positive, or the day you started showing symptoms. 

What happens at the end of my COVID-19 isolation period? 

Email the HCD COVID Coordinator at hcdcovid@hartford.edu and certify that you are healthy and have been cleared by a medical professional.   

How will I know if I have been exposed to COVID-19? 

The HCD COVID Coordinator will email anyone who was in contact with an individual who has tested positive. 

Do I need to quarantine if I was exposed to someone who tested positive for COVID-19? 

No. However, you may be asked to report close contact through LiveSafe. 

What happens if I report close contact through LiveSafe?

You will be asked to remain off campus until contact tracers get in touch with you via phone. This call will come from a CA or CO area code, and the contact tracers will get some more information from you so they can provide you with appropriate guidance.

What does close contact mean? 

Close contact is defined as being within 6 feet for more than 15 minutes.  

What do I do if someone I was in close contact with tells me they were exposed to someone who tested positive? 

Nothing. You were not directly exposed to the positive case therefore you do not need to do anything. You may choose to get tested for peace of mind. 

What are the COVID-19 protocols for attending performances? 

Every person who attends an HCD performance is required to be fully vaccinated. Fully vaccinated is defined as having received both doses of the vaccine with at least two weeks following the second dose.  

Can I show a negative test to attend a performance if I am not vaccinated? 

No. At this point, the University is not allowing an unvaccinated person, or a person who is not fully vaccinated, to show proof of negative test to attend any performance. There are no exemptions to this policy.