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Visitors on Campus

Fall 2021 Campus Access Policy

Enhanced health and safety protocols are impacting access to campus.

We ask that you read the full policy below, but here are some key points. This information was updated on Sept. 22, 2021.

Access to campus will be largely limited to current students, faculty, staff, families and event attendees. Beginning at 9 p.m. each night, only immediate family members of students are permitted to enter campus as guests. External guests are not permitted in the residence halls at any time.

Permitted guests on campus include: 

  • Food delivery
  • Taxis or rideshares
  • Mail delivery services
  • First responders
  • Approved third-party vendors and companies
  • Prospective students and families by appointment
  • Limited invited guests for athletic events, performances, and exhibitions at the discretion of the department*
  • Limited invited guests of faculty and staff (e.g., guest speakers)*
  • Immediate family members of residential students (outside, not in residential spaces or campus buildings)  

*Please review event attendance requirements 

Spaces on campus that typically welcome the public (Harrison Libraries, performance spaces, galleries, the Campus Store, etc.) will not be open for visitors/guests unless it is an approved and registered event.  

Any guests coming to campus for a registered and approved event must:  

  • Provide proof of vaccination 
    Your original vaccine card is preferable but, if not possible, a photo of your card is acceptable.
  • Wear a mask at all times 
  • Fill out LiveSafe Health Survey (App)
  • Follow any public health guidelines outlined by the event coordinators 

Again, beginning at 9 p.m. each night, only immediate family members of students are permitted to come to campus as guests. Family members and external guests are not permitted to enter residence halls. Visitors should fill out the LiveSafe Daily Health Survey. 

This policy was updated on Sept. 22, 2021.

Purpose

In order to mitigate the possible spread of COVID-19, the University of Hartford will limit the number of visitors permitted on campus. The policies proposed in this document address most scenarios of visits to campus. Any unforeseen scenarios will be handled on a “case by case” basis, while adhering to best practice. This policy also addresses the occurrences when visitors will be permitted on campus and the guidelines that must be followed when visiting. 

Policy

Until further notice, the University of Hartford will abide by the communicated campus access restrictions and event requirements.  This policy is applicable to all University of Hartford campuses and persons accessing them. Failure to comply with this policy by any person(s) may result in their removal from campus, suspension from University programs, and/or disciplinary actions.  

Procedure

  1. Access to the Main Campus
    1. Access to the Main Campus shall be through the Main Entrance on Bloomfield Avenue by obtaining a sticker on your vehicle as a result of purchasing a permit if you are a faculty, staff, or student. 
    2. The North Entrance gate shall be closed except to staff and faculty 7–9 a.m. Monday through Friday.
    3. The Mark Twain Drive gate shall be closed, other than M-F between the hours of 7–9:00 a.m. and 3–5p.m. (for exit only) for employees. 
    4. Beginning at 9 p.m. each night, only immediate family members of students are permitted to enter campus as guests. 
  2. Access to Handel Performing Arts Center (HPAC), Institutional Advancement (IA) and Asylum Avenue Campus
    1. HPAC - access to the building shall be through the Westbourne Parkway Main Entrance
    2. IA - access to the building shall be through the Granby St. Entrance
    3. Asylum Avenue/Montessori Training Center Northeast – access to the buildings shall be through Asylum Avenue
  3. Access Control
    1. The Department of Public Safety shall staff the main gate 24/7 and HPAC during normal business hours, allowing access to authorized persons only.
  4. Authorized Persons (Identification Required)* Persons seeking to enter the campus are limited to the following:
  5. University Members
    • Faculty and staff
    • Board of Regent member
    • Fall Residential and Commuter students who have received their COVID vaccine, or who have an approved exemption and have fulfilled their testing requirement 
  6. Approved third party vendors/companies/first responders:
    1. Aramark employees
    2. Approved contractors/vendors
    3. Approved delivery services (i.e. US Postal Service, UPS, Fed Ex)
    4. Police, fire, EMT, etc.
  7. Food Delivery/Transportation services:
    1. UBER, LYFT, ride share and taxi service providers.
    2. Food delivery services
    3. No deliveries are permitted for students in isolation or quarantine locations.
  8. Prospective Students and Families:
    1. Prospective students and families
      1. Tours will be scheduled through Admissions
      2. All visitors must follow posted pre-registration processes
    2. Athletic Recruiting Visits
      1. Prospective student-athletes heading to campus for recruiting visits will follow the University protocol under the Office of Admissions visitor’s guidelines
  9. Affiliated Schools and Educational Partners: The following partners are required to follow all public health-related COVID-19 policies:
    1. CREC Magnet School at the University of Hartford staff, faculty, and students
    2. University High School staff, faculty, and students
  10. Invited guests for a university sponsored event (indoor athletics event, performances, guest speakers, etc.). These guests must: 
    1. Fill out LiveSafe 
    2. Mask at all times 
    3. Provide proof of vaccination 
      Your original vaccine card is preferable but, if not possible, a photo of your card is acceptable.
    4. Follow all safety protocols as established by the event coordinators  

Unauthorized Persons: Members of the general public shall not be allowed access to the campus at this time.

Buildings that are no longer open to the general public include, but are not limited to:

  1. Harry Jack Gray Center
    1. Harrison Libraries
    2. 1877 Club Restaurant
    3. Joseloff Gallery
    4. Greenberg Center for Judaic Studies
    5. Museum of Jewish Civilization
    6. Starbucks (located in the library)
    7. University Bookstore
  2. Gengras Student Union
    1. All eateries (Moe’s Southwest Grill, Einstein’s Bagel etc.
  3. University Commons (main dining hall)
  4. Silpe Gallery
  5. Konover Campus Center
  6. Sports Center
  7. Residential Facilities
  8. All auditoriums, theaters, performance rooms, recital halls
    1. Handel Performing Arts Center (HPAC)
    2. Lincoln Theater

Daily Self-Health Screen 

  • All unvaccinated University of Hartford faculty, staff, and students; and any visitors, guests, vendors, and contractors and guests shall complete a daily health screen pursuant to the Health Screening Policy.
  • Vaccinated students and employees must use the Daily Health Screening to report symptoms, exposures, or positive test results.

University Magnet School 

The following is in place should the University Magnet School be open.

  • Students will arrive and depart from school via school bus and private vehicles.
  • School buses and private vehicles transporting Magnet School students will enter and exit campus via the Main Gate.
  • Public Safety officers shall provide traffic direction and control at the Main Gate and Magnet School driveway.

Access to Residential buildings, rooms, suites (see ORL Guest Policy)
Student Events (see policy)

An inherent risk of exposure to COVID-19 exists in any public place. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the CDC, older adults and those with underlying medical conditions, are especially vulnerable. By visiting UHart you voluntarily assume all risks related to exposure to COVID-19.