COVID-19 Employee Resources
Important human resources information for University of Hartford employees will be added to this page throughout the duration of the coronavirus health crisis.
Many of our offices are student-facing or require in-person business operations during the academic year and must be open and staffed on campus in order to fulfill their mission. Phased staffing may be required to meet social distancing guidelines.
Other offices are not student-facing and having employees on campus is not necessary for their business purpose. In these cases, employees should continue to work remotely to the extent possible, after discussing options with their supervisors.
Access to Campus
All University employees (faculty, staff, Aramark) are required to complete a COVID-19 screening survey on our LiveSafe app before arriving to campus for the day.
The screening survey consists of a few questions, such as whether you are experiencing any COVID-19 symptoms, live with or have been exposed to anyone with a confirmed or suspected case, or if you have tested positive for COVID-19. Your answers to the questions should be submitted to the best of your knowledge and how you are feeling that day. Based on your answers you will receive one of two responses:
- A Green Check on your screen approves you to go to class, or to come to campus if you live off campus.
- A Red X on your screen will direct you to stay off campus. Employees should contact Human Resources at 860.768.4666 or email@example.com.
If you do not have a smartphone, an online version can be accessed on a computer. You may want to print the results for verification.
Changes to Work Practices
We have put together resources to help set you up for success while working remotely.See Guidelines
If you need to request an accommodation for the spring, please contact the Office of Human Resources Development (HRD) to discuss your specific situation, documentation requirements, and options.More Information
In Connecticut, eligibility for the COVID-19 vaccine is based on age, not by pre-existing health conditions or the nature of one's job. The exceptions are pre-k through 12th-grade school staff and teachers, and professional child-care providers. This group will be eligible in March. Connecticut and neighboring states have unfortunately not included higher education in this definition.
The planned vaccine eligibility schedule for the state is as follows:
Currently eligible: Age group 65 and older
March 1, 2021: Expands to age group 55–64
March 22, 2021: Expands to age group 45–54
April 12, 2021: Expands to age group 35–44
May 3, 2021: Expands to age group 16–34
We encourage all employees to receive the vaccine as soon as they are able to in accordance with recommendations from the CDC and their medical providers.
Technology Resources for Employees
The University of Hartford continues to add technology resources, user guidelines, and best practices to assist faculty and staff as they transition to working remotely.
Health Insurance Resources
Aetna announced the following resources and enhancements for employees who have Aetna insurance through the University:
- Member out-of-pockets costs or cost sharing have been waived for COVID-19 diagnostic testing and zero co-pay telemedicine visits will be in effect for the next 90 days, helping to remove barriers to care.
- Charges have been waived for home delivery of all prescription medications from CVS Pharmacy. We’re also actively encouraging 90-day refills of eligible prescriptions and waiving early refill limits on 30-day prescriptions for maintenance medications to prevent the interruption of medication availability.
- Aetna introduced Healing Better care packages for members diagnosed with COVID-19, supporting our members and helping to keep others in the home protected from potential exposure.
- Additional resources are being offered to help address any associated anxiety and stress related to COVID-19, including opening crisis response lines and expanding access around the clock to the Aetna Nurse Medical Line, among others.
For more information, please visit Aetna's resource page, Support through COVID-19.
Employee Assistance Program
Due to the recent Coronavirus outbreak, we have temporarily extended the Employee Assistance Program (EAP) coverage with The Lexington Group from 6 to 8 counseling sessions. We are especially mindful that as we come together to confront the challenges placed upon us by COVID-19, the health and safety of our employees is paramount. The Lexington Group is available 24/7 for help with any personal problem.
You can contact The Lexington Group for counseling relating to depression, and/or stress surrounding the current pandemic.
Contact The Lexington Group
Health and Wellness Resources
Carmen Erian, who teaches a weekly Pilates class for our employees, has offered for anyone at the University to join her on her Facebook live group!
Carmen teaches many classes through the Mandell Jewish Community Center, and her Pilates classes are live-streamed each Monday and Saturday. Pilates is a great way to de-stress and unwind while increasing your strength and flexibility.
The Mandell JCC Fitness Friends group on Facebook offers a full roster of live-streamed classes each week.
Make Your Home Desk Ergonomically Correct and Comfortable
As you settle in to remote working, make sure your work space is set up to not cause you pain. Watch a helpful video.