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Frequently Asked Questions

Where is...?

The Employee Manual is located on Banner Self Service, on the Employee tab.  You can log in to view that here.

Human Resources Development (HRD) and the Office of the Provost partnered with PeopleAdmin, a higher education focused company, to integrate an online applicant tracking system, digitized job descriptions and position management, as well as electronic personnel records.  This integration was originally designed to streamline the application process, but we have found the Position Management and Employee Records modules to be extremely effective for our campus as well.

In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

All regular full-time and part-time faculty and staff have been assigned a unique user login and password.  These login credentials will be necessary to login to your personal portal.  Initially, all login credentials have been set to the following: User ID (first portion of your email address, do not include @hartford.edu) and password (your unique University of Hartford ID number). 

If you have any questions regarding the process or if you need assistance at any time, please feel free to contact Lynn Thibodeau, HRIS Analyst at thibodeau@hartford.edu.

Benefits Beyond Pay


You will need a Salary Reduction Form in order to change your HSA contributions.  You can find that form on PeopleAdmin Employee Records by following these directions. You can also find a paper copy of the form here, but you will have to bring it into the office in person to use this. In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

 

 

You can read more about Tuition Remission in the Employee Manual, but a quick explanation can be found here

You'll need to complete a form, which is available on PeopleAdmin.  You can find the directions to access that here.

Check out your options for cross registration here.
The Tuition Exchange Program is best outlined here.

As many are working remotely and meeting virtually, we are pleased to offer current and newly eligible TIAA participants an option to meet with the University’s TIAA Consultant, Rick O’Brien, from the comfort of their homes. 

Newly Eligible:

Please schedule an appointment at TIAA.org/schedulenow, WWW.TIAA.ORG/Hartford, or by calling 800-732-8353.  This individual meeting will include a thorough review of the plan and investment options.  

Assistance with completing the Agreement for Salary Reduction can be obtained by contacting Dianne Silliman, HR Service Partner, at silliman@hartford.edu. 

Current Participants:

Schedule an appointment today at TIAA.org/schedulenow, WWW.TIAA.ORG/Hartford, or by calling 800-732-8353.

You will need a Salary Reduction Form in order to change your TIAA contributions.  You can find that form on PeopleAdmin Employee Records by following these directions. You can also find a paper copy of the form here, but you will have to bring it into the office in person to use this. In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

I have questions about my pay.

You can find all of this information on Banner Self-Service.  Here are the steps to take when you're logged in.

  • Employee Tab
  • Pay Information
  • Pay Stub

You can also check your earning history in this same location.

In an effort to use less paper and accommodate those who may be working remotely, most HRD forms (address change, direct deposit, etc.) are available through   PeopleAdmin Employee Records  for staff and full-time faculty.

Accessing the Direct Deposit form on PeopleAdmin.

You can find all of this information on Banner Self-Service.  Here are the steps to take when you're logged in.

Why didn’t I get a paper W-2?  You have probably elected to receive an Electronic W-2.  To elect or change your consent for electronic W-2, please log in to Banner Self-Service and follow these directions.

  • Employee Tab
  • Tax Forms
  • Electronic W-2 Consent

To see a past W-2 information, follow these same steps, but choose "W-2 Year End Earning Statement."  You will have to choose the correct year for the W-2 to display.

You can find all of this information on Banner Self-Service.  Here are the steps to take when you're logged in.

  • Employee Tab
  • Tax Forms
  • W-4 Tax Exemptions/Allowances (Federal form)

To update your CT state tax filing status, select these options.

  • Benefits and Deductions
  • Miscellaneous
  • Update

 

You can find all of this information on Banner Self-Service.  Here are the steps to take when you're logged in.

  • Employee Tab
  • Leave Balances

I had some big life changes. Now what?

In order to change your address, you will have to stop by the Human Resources Department and provide the updated information in person.  You'll need this form, when you're ready to come see us.

If the addition to the family impacts your health, life, spousal, or dependant insurance, you will have to let us know about it.  These are called "Qualifying Events."  If you experience a qualifying event, it is imperative that you notify HRD within 30 days of this event. Based on IRS regulations, this 30-day time period provides employees with a special enrollment period in which to make applicable insurance benefit election changes.

You will need to fill out a Qualifying Event form, which is available on PeopleAdmin Employee Records.  You can find the directions to access that here.  You may also choose to change your life insurance beneficiaries.  You can do that with this form.

You may be eligible for FMLA, and you can learn more about that here.

If your marital status impacts your health, life, spousal, or dependant insurance, you will have to let us know about it.  These are called "Qualifying Events."  If you experience a qualifying event, it is imperative that you notify HRD within 30 days of this event. Based on IRS regulations, this 30-day time period provides employees with a special enrollment period in which to make applicable insurance benefit election changes.

You will need to fill out a Qualifying Event form, which is available on PeopleAdmin Employee Records.  You can find the directions to access that here.  You may also choose to change your life insurance beneficiaries.  You can do that with this form.

If your spouse's insurance changes and it impacts your health, life, spousal, or dependant insurance, you will have to let us know about it.  These are called "Qualifying Events."  If you experience a qualifying event, it is imperative that you notify HRD within 30 days of this event. Based on IRS regulations, this 30-day time period provides employees with a special enrollment period in which to make applicable insurance benefit election changes. 

You will need to fill out a Qualifying Event form, which is available on PeopleAdmin Employee Records.  You can find the directions to access that here.  You may also choose to change your life insurance beneficiaries.  You can do that with this form