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Keeping Hawks Healthy

Read the latest updates on UHart's response to COVID-19: hartford.edu/healthy-hawks.

Staff Council

The University of Hartford's Staff Council represents the rights, needs, interests, and goodwill of all non-union staff at the University of Hartford.

The Staff Council seeks to work collaboratively with other members of the University community to foster a greater sense of shared community. As an advocate and contributor, the Staff Council collaborates with colleagues in the campus community to co-create a greater sense of shared purpose and respect. This commitment to a shared learning community at the University serves to inform and guide our work.

The Staff Council serves as an advocate for University staff members and is committed to a culture of respect in an environment that fosters professional success in accordance with the mission of the University.

Contact us at staff@hartford.edu

Upcoming Meetings

Staff Council general meetings for FY20-21 will be held on the second Wednesday of every month from 1-2 p.m. Meetings will be held virtually via WebEx and registration will be sent on a monthly basis via UNotes. All staff is invited to join us!

November 11, 2020
December 9, 2020, with guest speaker President Woodward
January 13, 2021
February 10, 2021
March 10, 2021, with guest speaker President Woodward
April 14, 2021
May 12, 2021
June 9, 2021, with guest speaker President Woodward
July 14, 2021

Staff Spotlight Awards

The Staff Council, in conjunction with the Human Resources Development, has kicked off a new initiative this year to recognize staff. One of the most important things the Chair of the Staff Council does is to help select the annual recipients of the Outstanding Staff Member Awards, but we can all agree we have coworkers who deserve this level of recognition, and we can do it more than just once a year. We are excited to announce our new Staff Spotlight Award that will recognize a hard-working, dedicated, and exceptional employee each month.

Jonathan Easterbrook | July 2020

man headshot

The July 2020 recipient of the Staff Spotlight Award is Jonathan Easterbrook, Director of Marketing and Communication in the Office of Marketing and Communication. He currently works heavily on the editorial side, serving as editor of the recently rebranded UHart magazine, H. In addition to writing, he proofs and edits a wide range of materials to ensure accuracy and consistency with the University’s editorial style guide. Jon also spends time coordinating UNotes and the sending of broadcast email communication to the UHart community.

Jon is no stranger to UHart, as he has been part of the campus community for nearly forty years—he attended UHart as an undergraduate student in 1983, then went on to earn his master’s degree and serve as a graduate administrative intern in the Office of Admission before beginning full-time employment as the Assistant Sports Information Director. He then transitioned to the Office of Marketing and Communication in 1993.

When asked what he enjoys most about working at UHart, Jon said the people. “There has always been a true community feel that exists.” Jon also shared he always try not to take for granted the ongoing cultural opportunities and everyday resources we have working on a University campus (during normal times). “At lunchtime, whether you’re looking to walk, eat, or buy stamps, it’s all right here on campus,” he says.

Along with being the voice behind UHart’s phone system, there are many aspects about Jon colleagues still do not know. He also served as the radio voice for the University of Hartford women’s basketball for 14 years, highlighted by calling the program’s two milestone wins in the NCAA Tournament over Temple (2006 in Trenton, N.J.) and Syracuse (2008 in Baton Rouge, La.). He is also a trained National Weather Service spotter and weather aficionado who was eyeing a career in meteorology before choosing to opt for journalism and communication.

Please join the Staff Council, Human Resources Development, and entire University community in congratulating Jon on this tremendous recognition. His dedication and hard work to the University of Hartford has impacted many faculty, staff, and students, and we are thrilled to recognize him with the Staff Spotlight Award for July 2020.

 

Zhihong Di | April 2020

women

The first recipient of the Staff Spotlight Award is Zhihong Di, senior technical support specialist in Information Technology Services (ITS). She supports all of the departments/schools on and off-campus (with the exception of the College of Engineering, Technology, and Architecture).

Di has been working for the University for over 15 years. In her current role, she acts as the primary resource to maintain and service technology diagnosis on campus. Her role involves problem resolving needs and troubleshooting software and hardware issues for faculty, staff as well as students. 

When asked what she likes most about working here, in summary, it was the people.  “The University work environment matched so well with my personal work ethic, enthusiasm, and even my interests and personality. From individuals within the different schools and Colleges, to the library, HRD, Public Safety, Administration, and Admissions, everyone I have worked with or met is extremely friendly, supportive, and professional,” says Di. Working with individuals who show appreciation makes Di not only enjoy doing her job, but also help her complete her jobs successfully, making her feel like a dedicated contributor to the University. Di is extremely grateful for the number of “thank you” e-mails she’s received, phone calls, thank you cards, and more that she has experienced over the past 15 years.

When asked what we do not know about Di, she shared some fun facts, including her outstanding memory. She admitted to knowing about seventy percent of people based on their computer models on campus. “This means if you give me a username, I will tell you about if she/he has a laptop, desktop, surface, MacBook pro or iMac,” says Di. Di also enjoys helping our international students in any needs beyond tech support on and off-campus. She even worked as an interrupter when Chinese delegations visited on campus a few years ago and spent seven years instructing Chinese Classic Literature.

Please join the Staff Council, Human Resources Development, and entire University community in congratulating Di on this tremendous recognition. Her above and beyond work ethic and the impact she’s made on many individuals here on campus has not gone unnoticed, and we are thrilled to recognize her with the Staff Spotlight Award for April 2020.

Meeting Minutes

September 9, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING - DRAFT

Wednesday, September 9, 2020

 *This meeting was hosted virtually.

Minutes

  • Review of July and August minutes
  • Voted to approve the July and August minutes, using the poll function

Staff Council Reports

  • Treasurer’s Report: Balance is $1,422.98
  • Benefits Taskforce: (Cindy Oppenheimer) meeting in September 2020
  • Resource Planning & Priorities Committee: (Randi Ashton-Pritting/Laura Heemskerk)
    • Met on Sept. 3, 2020
    • Shared update regarding cost of tuition which will be shared with the President’s Cabinet
  • Faculty Senate: (Christina Lapierre)

The faculty senate continues to meet monthly via WebEx. The August meeting had President Woodward and Provost Sweitzer going through the upcoming opening plans for the campus as it related to students and faculty. Faculty were reminded about utilizing masks and cleaning products available to them in their classrooms for those that are teaching hybrid models. Students who do not follow the mask requirement and do not comply can be told to leave the classroom until they have a mask. Continued insubordination of compliance from students can/may result in being asked to leave the campus. Leadership will continue to monitor the activity of students and is working with Hartford Healthcare to monitor students who may test positive.

  • Human Resources Department: (Lynn Thibodeau)

The Office of Human Resources Development is happy to partner with our Employee Assistance Program provider, The Lexington Group, to provide our employees the opportunity to participate in a Stress Management Webinar. The webinar will cover: Understand the science of the stress response, recognize your own stress triggers, learn how to respond rather than react and discover powerful stress busting strategies.

Effective Stress Management: One Hour Webinar

Date: Thursday, September 10

Time: Noon-1 p.m.

Registration: https://attendee.gotowebinar.com/register/1607273130643809552

Please be on the lookout for our weekly reminders regarding COVID transmission prevention awareness. They will be posted to UNotes every Wednesday. If you have not yet done your COVID transmission prevention awareness training, it is not too late. Reach out to EmPOWER@hartford.edu for more information and directions.

All students, employees, and visitors are required to complete a COVID-19 screening survey on Public Safety’s LiveSafe app before arriving to campus for the day. It is available by downloading the app on your phone. For any student, employee, or visitor who do not use a smartphone, an online version can be accessed on a computer. You may want to print the results for verification.

If you wish to sign the LET’S KEEP HAWKS HEALTHY PLEDGE, it is available on the Employee Tab in Self-Service.

New Business

  • Faculty Senate Updates – Jerry Katrichis: haven’t gotten business going yet for the school year
  • Student Government Update – Juli Dajci, Class of 2021:
  • Lukas Struppe, Class of 2021, represented SGA for today’s meeting
  • Gave overview of what has been going on so far this year
  • Black Lives Matters March a couple weeks ago was very successful, student Jasmine Streeter was the main person setting up the event and organizing, great turnout
  • Club fair coming up next week, September 14-18;set up time slots from 10-2 p.m.  every day, social distanced and spread out but still so that students can be engaged and active in the UHart community
  • Recently been discussing with administration how clubs and organizations will best be able to function with COVID policies and procedures
  • Delegate Elections
  • Coming up this month
  • Ben is going to create a survey poll using Google Forms to solicit input for those that want to run for delegate positions
  • Vacant Community Reps Roles
  • Bates House
  • Computer/Admin Building
  • ENHP
  • Finance & Admin Services
  • Hartt
  • Hillyer
  • Open spot on the Benefits Task Force because Lynn Galvin retired from University (2-year rotations)
  • Leonard Bretton made announcement about using 25Live to request scheduling for events
  • Staff Council Committee Vacancies:
  • Ways & Means
  • Hospitality (Staff Spotlight)
  • Staff Council Annual Report is finished and will be sent out to all community reps and will be put on website
  • Outstanding Staff Awards
  • Follow up from September 2nd President Woodward Updates
  • Ben Ide announced Lauren Goldman leaving University, this will be her last time taking minutes as Recording Secretary
  • Opened the floor to updates from Community Reps:
    • Stephanie Fengler promoted academic building beam signing that will be happening tomorrow and Friday. Shared UNotes announcement in chat
  • Laura Heemskerk (CETA): Introduced Vince Mack, new Collegiate Budget Manager; also shared CETA did a great job social distancing their labs and faculty were pleased with set up
  • Cindy Oppenheimer (A&S): Office coordinators at A&S won Barbara Cooke award for outstanding service
  • Rebecca Lee (Hartford Art School): art gallery opening tomorrow at Joseloff Gallery - thesis exhibition, in person who people who are already on campus, tomorrow from 4-6 p.m.; shared UNotes announcement in chat

Next General Meeting: October 14, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

August 12, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, August 12, 2020

*This meeting was hosted virtually.

Minutes

  • Reviewed minutes from March, April, May, June 2020 general meetings
  • Voted for approval of minutes in chat
  • Approved minutes from March, April, May, June 2020

Staff Council Reports

  • Treasurer’s Report – Linda Zigmont: Balance is $1,422.98
  • Human Resources Department – Lynn Thibodeau
    • Human Resources Development (HRD) has completed implementation of an online electronic records system. This implementation was designed to improve the experience of employees who need to complete forms, as well as increase the efficiency of the onboarding and training while allowing the University to move toward an electronic, paperless employee records keeping process. In the coming weeks, you will be receiving emails from the Records system. Many of these emails will invite you to click on a link that will bring you to the PeopleAdmin system to complete tasks or checklists. This is not spam. We will be using the new Records module of PeopleAdmin to distribute the University of Hartford’s Healthy Hawks COVID-19 pledge. All of the students will be asked to sign the pledge, and faculty and staff are urged to do so as well. HRD will also be using this tool to offer return to work information and COVID-19 awareness and prevention training. 

New Business

HR Q&A Responses to staff:

  • Question about whether staff should continue to submit time reports to supervisors
  • Question should go to individual’s deans and department heads
  • Question about working remotely
  • Still an option for staff who are not student-facing or not otherwise needed physically on campus to work from home. This would allow for social distancing on campus and saves resources for facilities and public safety, and other colleagues who must be on campus. Supervisors are empowered to make the decision that is best for the business functions and employees
  • Question about working on Labor Day
  • The people working that day are essential staff only, otherwise should be a day off
  • Are guests allowed on campus as part of events or other business?
  • Please check with public safety on this, also the recent announcement on UNotes about guests on campus
  • Question about PPE provided on campus
    • Laura Whitney sent an email on July 6th, stating that PPE and cleaning products as aligned with CDC will be centrally purchased and distributed to the schools and departments. The University is in the process of developing and documenting standards; most departments have submitted PPE requests at this time. Please send an email to ppe@hartford.edu for any more requests
  • Questions about LiveSafe app, what if people don’t have a smartphone or are concerned about privacy?
  • There is an option for taking the survey on a computer before coming to work. You don’t have to turn on location tracking in app. Additional questions can go to public safety
  • Questions about daily health survey
  • Only symptoms that are abnormal or new should be checked off
  • Only need to complete survey if you are going to be on campus that day
  • If you have any positive symptoms from the list, stay home
  • If an employee tests positive for COVID-19, what will happen to the department?
  • Case by case basis because there are too many variables. It is important to let supervisors and HRD know if you are experiencing symptoms or have tested positive so plans can be made appropriately
  • Questions about student workers
  • Any student related questions need to be directed to residence life, the dean of students, or health services
  • Question about whether University will start buying water for employees again (question came late)
  • Ben will raise question with HRD and procurement
  • Opened up to additional questionsIs campus open on the weekends?
    • Directed this question to public safety

Lynn Thibodeau explained how to get to online COVID training. Staff must electronically sign once finished. Link to training is on self-service so employees don’t need to log into PeopleAdmin. Don’t have to certify/electronically sign if accessed through self-service

  • Vacancies for Community Reps:
    • Bates House
    • Beatrice Auerbach Computer and Administrative Building
    • College of Education, Nursing and Health Professions
    • Finance and Administrative Services
    • The Hartt School
    • Hillyer College
  • Community Reps overview: commitment of one meeting a month, someone willing to report what they find from Staff Council back to their constituents, and take thoughts from constituents back to Staff Council
  • Delegate Elections – vacancies for the following Staff Council delegate positions:
    • Ways & Means Committee
    • Hospitality Committee
    • Benefits Taskforce
  • Election will be for all positions
  • Aiming to be ready to have elections for positions in September or October
  • Staff member asked: How many staff members have left the University?
  • Around 35 retired, most of them were faculty members
  • Don’t know how many staff members we lost due to attrition, budget cuts
  • Staff Spotlight: Jon Easterbrook is the most recent recipient
  • Jon and Di will be receiving free parking passes for next academic year
  • Always accepting more nominations for Staff Spotlight
  • Career & Professional Development Workshops
  • Will be kicking off in 2021, quarterly workshops
  • Will be part of staff meetings, allocate time based on topic
  • Sean Parke is collecting submissions relating to how COVID is affecting faculty, staff and students for an article. Link is in UNotes
  • Asked for announcements from Community Reps:
  • Keeping Hawks Healthy - website with info and resources for COVID 19
  • Faculty/Staff Kickoff next Wednesday August 19
  • Stephen Mulready named interim dean for Barney
  • President Woodward now has a conflict during the September meeting, can’t make it
  • E-Board has scheduled a separate meeting with President Woodward for Sept 2 that staff are welcome to attend. Registration is required to join; see UNotes.

Next General Staff Council Meeting: Wednesday, September 9, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

July 8, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, July 8, 2020

*This meeting was hosted virtually.

Minutes

  • Need to review minutes from March, April, May, and June meetings
  • Stephanie will send Community Reps links to the minutes to review and wait until next meeting to vote
  • Executive Board will look into setting up a poll in WebEx for voting 

Staff Council Reports

  • Treasurer’s Report - Linda Zigmont: Balance is $1,422.98
  • Human Resources Department - Lynn Thibodeau
    • Throughout July and into the beginning of August, to the extent possible, employees who can effectively perform their job responsibilities remotely should continue to do so. During this time, Facilities and other reopening committees will review all departments for necessary protective barriers and social distancing, and ensure that the University is in compliance with all of the state of Connecticut’s reopening requirements. Reopening of offices will require a thorough assessment of challenges, as well as measures that can reasonably be put into place to provide protection to our workforce.
    • Some of our employees may be particularly vulnerable to COVID-19 due to their age, underlying health conditions, or other factors. Please see the CDC’s list of high-risk groups.
    • If a staff member has a medical condition that could reasonably affect their ability to safely perform their duties on campus, they must request a reasonable accommodation through HRD and go through the interactive process. Based on the information obtained through that process, a determination will be made on whether the employee qualifies for reasonable accommodation.
    • For employees who may not have a disability, but are otherwise considered “high risk” for serious illness due to COVID-19, the University has established the process below for those faculty and staff to explore the possibility of alternative work arrangements with their supervisors.
      • Employees who are, or will be 65 or older as of December 31, 2020, and wish to continue to work from home should contact HRD before July 17, 2020.
      • Employees who believe their own underlying health condition increases the risk for serious complications related to COVID-19 should contact HRD to discuss the situation no later than July 31, 2020. HRD will notify the appropriate supervisor if the request is granted.
      • Employees who cohabitate with someone who is or will be age 65 or older as of December 31, 2020, or who cohabitate with someone with an underlying health condition that increases the risk of serious complications related to COVID-19 shall contact HRD to discuss the situation by July 31, 2020. HRD will notify the appropriate supervisor for the staff member’s decision.
      • If you need to request an accommodation for the fall, reach out to the Office of Human Resources Development (HRD) to discuss your specific situation, documentation requirements, and options.

New Business

  • President Woodward will be having a town hall style meeting on July 15 at 2 p.m.
    • Notices will be going out
    • He will be answering questions, staff is welcomed to send Ben questions that he will relay to him, or they can ask him questions at the meeting
  • A staff member asked a question about what protocols are being put into place for staff safety when we reopen offices
    • Ben made note of question to keep in the loop as that is discussed
    • Personal Protective Equipment (PPE) will be made available to faculty, staff, and students on campus
    • Specific questions about Personal Protective Equipment can be emailed to ppe@hartford.edu 
  • Delegate Elections
    • Voted in our last in-person staff meeting on changes to the constitution and by-laws which allows us to do nominations and voting for delegates to various committees
    • Try to start that this month, publish the change to the constitution and bylaws so that the most recent version will be on the staff council website, and then form a nominating committee, put out a poll asking for nominations to various positions, and send out to voting to membership
  • Annual Report to Staff Council going out this month
    • See if we can put this document out in UNotes rather than spend a whole meeting on it
  • Staff Spotlight update
    • Ben will work with remaining members of the committee, review the list of nominations and nominate someone for June and then get nominations going for July
  • Topics for Staff (Career and Professional Development)
    • Reviewed the results from the survey that went out to staff in 2018 for what people were interested in for training and development
    • Highest votes for training and development: communication (verbal and nonverbal) and conflict resolution
    • Highest votes for career development: developing personal leadership skills and management/leadership development
    • A staff member made a suggestion to add cultural competencies to the list of topics
    • What other topics would staff like to learn more about in our schedule for 2020-2021?
      • Specific management of student workers
    • Beyond training topics, what areas of concern would you like to have Staff Council champion or look into?
  • All Staff Council meetings will take place on WebEx for the foreseeable future
  • Discussed the need to stay in the loop of whether Community Reps have left the University
  • Asked for updates from Community Reps
    • Laura D’Angelo-Gohn (Barney): Dean Amy Zeng is leaving University of Hartford July 14
    • Cindy Oppenheimer (A&S): there have been a lot of shuffles in A&S, there is now one office coordinator per building, some office coordinators have been let go
    • Lawrence (OMC): can look into seeing if he is able to share information from the directory
    • Rachel Yacouby was let go from Hartt
    • Judy Camarsick has retired
    • Lots of changes at Hartt
    • Paul Fleury from Bursar’s Office retired in May, new bursar is Michelle Jarvis-Letterman
  • Bates House has started a plan for a staggered A/B schedule between two “teams”, working every other day
  • Office phones can be set up to go directly to email or personal cell phone
  • Are some jobs, who were vacated due to retirement and reconsolidating, still advertised to inside the UHART community first?
    • Ben will follow up on this question

Next General Staff Council Meeting: Wednesday, August 12, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

June 10, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, June 10, 2020 

*This meeting was hosted virtually

Guest Speakers: Jane Horvath and Christine Grant

  • Jane and Chris discussed updates to the President’s Steering Committee on Diversity, Equity, and Inclusion (they serve as committee co-chairs)
  • Committee has been visiting with extended cabinet, deans, student government, faculty senate
  • Provided some background and context on the committee and why the president has set up the committee in the way he has
    • August 2017 - President appointed President’s Committee on DEI - goal was to improve diversity on campus
    • Fall of 2017 - President developed 12-point program and committee began plan to address item 10 - connecting DEI efforts across campus, articulating a definition of DEI at UHART, holding campus accountable for commitment to action
    • This work helped in the creation of the Steering Committee, helped inform its charge and structure, and helped identify central responsibilities of this new steering group: leading, advocating, and assisting in the coordination of DEI efforts
    • 2019-2020 steering committee on DEI Work:

 Four Work Groups:

  1. Policy, Procedures, and Practices Work Group (do our current policies embed DEI?)
  2. Population Work Group (our recruiting efforts, for faculty staff and students)
  3. Academic Work Group (curriculum and student learning, does it support efforts of DEI?)
  4. Assessment Work Group (how do we assess ourselves? How we hold ourselves accountable, develop strategies and ways of evaluating the work that we are doing
  • Have made two major recommendations to President Woodward:
  1. All policies ensure that all disparate groups are taking into consideration and that it’s an inclusive document
  2. All task force/working groups have DEI involved in decision making
  • Jane and Chris took questions from staff:
    • Q: Have students been asking for the University to take action during these George Floyd days? And how should the University respond?
      • A: Chris Grant: office of student engagement and inclusion along with SGA will be holding an open forum next week, led by dean of students, where students will be given forum to ask questions. Jane and Chris have also been charged with meeting with deans from various schools to set up same type of format for students, alums in each school, see how we can better provide action items appropriately in each school
    • Q: How can we become involved in DEI efforts within our individual schools/colleges?
      • A: Meetings with the deans will better inform faculty and staff in each school, the deans are definitely on board as it relates to recognizing that this is a pivotal moment and to move forward action items that will be more meaningful, consistent. Stay tuned and each school will be informed or notified by their deans
    • Q: Is it possible to increase faculty diversity when we are under a tenure system and probably not growing?
      • A: The Office of the Provost working through TSTORRS has been working with the toolbox to emphasize the importance and mandate that people be proactive in efforts to diversify faculty, there has been some success although not as much as we would like and not across the board. Individual schools and colleges have their own challenges in moving that forward. Some people suggesting that Jackie McClean fellowship be expanded
    • Q: How are we going to be able to increase staff diversity if we are not going to be able to hire new staff in the near future?
      • A: at this point there is a review and evaluation of our budget and where we are as a campus, wait and see. It’s a particular challenge right now, we need to be creative and understand that this is a long-term journey
    • Q: Is the forum advertised on UNotes?
      • A: Not sure if it’s been placed in UNotes, being spearheaded by dean’s office
  • Separate question for e-board:
    • Q: What have people heard about return to campus date?
      • A: only info we have heard so far is about students return date, haven’t received information yet regarding staff

Next General Staff Council Meeting: Wednesday, July 8, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

May 13, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, May 13, 2020

*This meeting was hosted virtually.

Guest Speaker: President Woodward

  • President Woodward provided update on how things are going with the university right now, coping with COVID-19
    • Finalized 2020 budget - we’re planning on ending the year about $3.7 million in the red, and then have a three-year-plan to bring that to profit
    • Plan is still in motion - building new building, new degrees, etc. on time
    • Due to pandemic we have had unexpected expenses - we overspent our budget by about $1.8 million after all the COVID - revenue was about the same, discount was lower, cost on staffing/events were higher than expected - cost of about $1.5 million because of the costs due to pandemic
    • Will end the year at about $3 million extra loss due to the pandemic.
    • Board wants University to move to a zero-balance budget more quickly - want to be able to make paychecks, pay creditors, satisfy people we borrow money from, etc.
    • Leadership will have to determine with the board how to manage that with the current situation
    • This year is a COVID recovery year, net year we have to be back to a place where we are sustainable and solvent
    • There will be a sense of changing some of the things we do at the University - University reset - so that on the other side of the pandemic we will be able to have a sustainable business plan
    • Plan is to create a couple scenarios this week based upon 85% enrollment and based on 70% enrollment
    • Once we have those two budgets, we will have an idea of what kind of budget savings we have to come up with
    • Gather responses from faculty and administration of what they would do/change/eliminate with those cuts
    • Not going to go back with an across the board cutting plan - we would rather go back taking the pie of revenue and replacing it a little differently to be able to create investments where we have return on that revenue, places where we know we have enrollment and can make revenue
    • Once that budget cut is announced, people will need to make org charts/budget plans to show administration to prove we are going to make the cuts
    • Should all unfold around June 10 - then we will make a final budget, present a budget to the board on June 19 - either approve or not - will get to work right after that day ad spend the next couple months figuring out how to put those changes into place on campus
    • Planning for the fall: for each of the two enrollment scenarios (70% and 85%) we imagine three options, build out a plan for each scenario:
  1. Fall happens as normal
  2. Fall doesn’t happen at all
  3. Fall is somehow smaller/interrupted - maybe we start late, leave early, maybe only half the students can come back to campus
  • Greg’s prediction: we will be able to open the dorms but we may have to have single residence only, have to have testing for everyone that comes and leaves campus, probably smaller classes, probably not be able to have major events, don’t know about sports, will have to follow all the rules put forth by CT, US, CDC
  • Going to teach class in the fall - probably going to offer in dual-formats
  • Promised the board we would try to make a decision about the fall by June 15
  • Hope that we know what we are doing by July 1
  • Want to offer students different options for what makes them comfortable (online, starting in January, etc.)
  • Going to send out an announcement to all staff to say that the work at home plan is going to continue until at least July 1
  • 120 people or so furloughed
  • 14 people have taken early retirement, another couple dozen thinking about it

 

  • Answered questions from staff:
  • Q: How does the timing work between electing early retirement and being informed about an extended furlough or termination?
    • A: As we get closer to July 1, we will have a sense of what’s going to happen - at that point in time if there are layoffs, would extend deadline for early retirement. Will make timing work out if necessary.
  • Q: What does the international student scene look like?
    • A: Don’t know if international students will come, will have to offer all classes to international students in an online format, probably won’t be able to get here for the fall.
  • Q: You mention budget cuts, but what about programs that are bringing in a significant increase in numbers of students to that program? Example: Track program has 45 committed NEW students (program brings in min profit to University of $25 million - based on $25,000 net price, taking out six total scholarships being used by the program) but doesn't have resources to get the kids to a facility to practice or enough of budget to take a bus to an actual track meet.  90 students next year for the program total.  40 more student athletes than in years past.  
    • A: All the budget cuts will be modulated and adjusted by looking at the overall University sustainability, will have to make smart choices about areas that are not bringing in as high of a return on investment, may have to change percentages of where we spend our money to be able to create a sustainable business plan. In this case, athletics people would decide how to best spend money, not decided by administration.
  • Q: Will students from CT have to commute? And if there are siblings at UHart will they have to room together?
    • A: Extended commuter range from 30 miles to 60 miles. Might be able to consider siblings rooming together.
  • Q: What about off-campus apartments? How do you control how many students are rooming together? 
    • A: Virtually nothing we can do about that, we can’t control their actions off campus, we will offer a hybrid approach to learning so that students can do what makes them most comfortable
  • Q: The governor stated faculty over 70 or those with medical conditions should teach online. What about staff that are older or have medical issues?
    • A: We can’t force people in high risk pools to come to campus, will have to figure out in those scenarios on how to help them continue to work from home. We will do everything we can to make people as safe as possible. If it’s not safe we won’t do it. Lives are more important than money. If there are layoffs, no one would ever be laid off because they are in a high risk pool, that would be completely unethical.
  • Q: Regarding the possibility of layoffs in the future, have there been any layoffs so far or just furloughs and early retirements?
    • A: There have been no layoffs.
  • Q: Is there a plan to outfit classrooms with technology for this idea of blended courses?
    • A: We would have to have every single course live-streamed and posted online so students could watch it later
  • Q: Have there been discussions about staggered hours, flexible work options, like work-from-home as we move forward? Thank you!
    • A: Will definitely have staggered work hours for the kinds of tasks where it doesn’t matter time of day, open to letting staff continue working from home if that works better for them.
  • Q: Will we receive our second HSA contribution in July?
    • A: Don’t know anything about that, question for HRD. Nothing has been changed. Jen Conley spoke up and said there is no changes to the HSA contribution that would happen in July.
  • Q: Do you anticipate any change to the tuition reimbursement benefit for employees in the upcoming months?
    • A:
  • Q: Has the University started planning for contact tracing? For students, faculty, staff, and other campus visitors?
    • A: Will have to do that, can’t open campus without a contact tracing plan in place.
  • Q: How are Summer Term enrollments?
    • A: Online enrollments are pretty normal, other summer programs aren’t going to happen, such as summer place, soccer camps, police academy, etc.
  • Q: University of New Haven offered discount to students taking summer classes online. Have we considered doing this?
    • A: Yes, offering free classes to students from this semester who didn’t feel like they got what they wanted out of their class, will offer them chance to retake that class this year or next summer for free. Barney and Hillyer offering certain classes for free online this summer. Offering masters programs for graduating seniors who want to stay for 50% off.
  • Q: Are we still holding the May commencement in December as scheduled?
    • A: Will be combined with December commencement on December 15, 2020at the XL Center, Hartford, CT.
  • Q: Are there any international students still living on campus who weren't able to leave the U.S.?
    • A: Still have about 45 students on campus, not all international students. Not going to kick students out, will continue to monitor and manage. At some point will have to give first responders 30 days’ notice if/when we need the dorms back.
  • Q: Are there any plans to let students back on campus to remove their belongings left in March?
    • A: Will open up 10-day period between May 26 and June 4 and tell students what day they can come back to get their belongings
  • President Woodward encouraged staff to write to him with ideas of where things could be cut

Next General Staff Council Meeting: Wednesday, June 10, 2020

Minutes submitted by Recording Secretary, Lauren Goldman.

April 8, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, April 8, 2020

*This meeting was hosted virtually

Guest Speaker: President Woodward

  • Discussed budgetary issues that the University is facing due to the COVID-19
  • Have to develop a balanced business plan
  • Answered questions that staff sent into the chat function
  • Q: What are the numbers looking like?
    • A: So far about 15 people have signed up for early retirement

         -About 35 voluntary furloughs so far - saves the University about $350,000 so far

         -State of CT is paying half of unemployment fees for the University

         -Individual on furlough gets insurance premiums paid for by University

         -$600 weekly unemployment check from federal government

  • Q: If involuntary furloughs are necessary is there a time this will be announced?
    • A: Not particularly necessary but they are very helpful to the University. If state and federal government is willing to pay our employees’ salary, why wouldn’t we let them do that?

                   -If we go to that stage, we would look deeper into the actual work, see who is working less than 15 hours from home - looked at what the savings would be with that number, which is about $700,000 saved between now and July 1

                   -What if we ramp that up to people working under 20 hours a week?

                   -Savings on that goes well over $1,000,000

                   -Supervisors will have to think about what they need, what they can get by with

                   -The savings from consolidating the work to one person who is already working more would be huge

                   -In the next week or two they will start looking at these situations

                   -Conversation will continue over the next two weeks and see where we are

                   -Supervisors will contact and work with their employees one on one, not a public announcement

  • Q: Across the board budget cuts or siloed by department?
    • A: Not in favor of across the board budget cuts, finding ways to centralize and expand work across silos to work together, where can we share resources and staff? Where can we get work done more efficiently for the University?
  • Q: For people that are furloughed, are there any assurances of them returning to work?
    • A: Furlough is a signed legal agreement with legal protections. You will return on the date that the document states. The only thing they can do is negotiate with you to change the date. You cannot be let go as a result of a furlough.
  • Q: How would the sale of the HCW campus add to our budget?
    • A: We have tried to sell this many times, hasn’t worked. It’s still for sale. When that campus is sold, the money from the sale has to go toward the various programs we have that support and retain the legacy of HCW (Women’s Advancement Initiative, and others)
  • Q: Is there a benefit for staff who take voluntary furloughs vs. forced?
    • A: No, it’s the same
  • Q: Would you consider reduced week furloughs, not just all or nothing?
    • A: According to state bylaws, there is a percentage of work hours you can work and still collect unemployment. We are looking at that and trying to collect some data on what that would look like, in the process of figuring that out. Right now, the data tells us that the most profitable thing we can do are full furloughs because we recoup more from the state, and the state doesn’t chip in the money the same way for part time furloughs. Will do what’s best for employees and University.
  • Q: What happens to those of us who are on 44 week contracts? Would we still get unemployment past our contract date?
    • A: Guess is yes, but going to forward to HRD to confirm with person who sent question
  • Q: How will staff manage to get all the work done? There are many things some people don’t know how to do.
    • A: We have to make sure we can still get all the work done, any place that we see things that are redundant or areas where things can be blended. Repartitioning the pie, as a business we have to invest in the products that sell and bring a better return. Where do we put our limited revenue into places where we get a return that allows our entire business to function? Where can we put our people that the returns are the highest?
  • Q: In regard to distance learning, do you foresee anything being put in the budget to include tools the library provides?
    • A: We will have to invest in resources forth to make online learning the best it can be. Trade offs to the change in our delivery.
  • Q: When are credits /refunds applied to student accounts? Already started to happen? if not when will that start?
    • A: CCIC (group of private colleges in CT) meets every Thursday - telling them to wait, don’t start refunding money yet because they don’t know the fine print around government stimulus funds. Can’t risk screwing up the $4.6 million dollars the government is going to send to the university by divvying it up and handing it out in ways we might not be able to recoup.
  • Q: Approximately when will the final details of the voluntary retirement incentive program be coming out?
    • A: Unclear about what the specific details that weren’t included in the email that are still coming out. Anyone who has that question just send an email to Jen Conley and ask for those details. Greg will try to remind people in HRD that a lot of people are asking that question and to try to get that info out as soon as possible
  • Q: Is there anything we can do to help students who are at risk?
    • A: Create a list of volunteers of university employees to be mentor/big brother/big sister to students who are struggling in isolation. Ask for Chris Grant and Jen to create some kind of message to go out in UNotes to ask if there are people interested in doing that.
  • Q: When I started here a few years ago, I got the sense that we already tightened our belts regarding redundancies. I have a hard time now hearing that there are additional cost savings with overlap in areas that haven't already been achieved. 
    • A: Areas where there’s still some redundancies: In the seven schools there are processes around financial aid, scholarships, budgeting, dealing with transfer students, assessing graduation credentials, etc. Those things could come to the Center for Student Success.
  • Q: What is happening with the classroom renovation plan for this summer?
    • A: Slowing down. Have done a lot of things in the dorm and residence halls, have done some campus refurbishing. There’s a three-year-plan, but or this summer those things are on hold for now.
  • Q: With that relaxation of communicating w/ students accepted elsewhere.... does that bring a higher discount rate into question to lure folks in?
    • A: Some of our best students may get offers from more competitive schools because they have less international students coming. Going to fight hard, keep putting out messages, reaching out to students who didn’t attend in the past and may want to be close to home. After deposit deadline, going to tell students they will refund deposit if students change their mind because family situation changes. Give students the option to defer till spring, take classes online, from home, four-week classes to start, etc.
  • Q: Will HRD send more information regarding how we are expected to "track" our day-to-day work and who will be going through that?
    • A: Supervisors are working with their areas to determine the best way to do it, and supervisors will be the ones going through that and tracking it.
  • Q: Couldn’t we just forward our UHA mail to a personal account if we are furloughed?
    • A: Recommends that everyone do that anyway just in case

Next General Staff Meeting: Wednesday, May 14, 2020

Minutes submitted by Recording Secretary, Lauren Goldman.

March 11, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, March 11, 2020

Minutes:

  • Reviewed minutes from February 12 meeting.
    • Add Bonnie Taylor to attendance
    • Staff spotlight: staff council can give one staff spotlight award per month
    • “one of two” free parking permits for next year
    • Ways and means changed proposes - second bullet point, “elections for delegates to committees such as…”
    • Approved minutes with amended changes

University Committee Reports:

  • Benefits Taskforce - Cindy Oppenheimer/Lynn Galvin

Open Enrollment Recap - Passive Enrollment went well. Mostly positive feedback. 12 individuals from across the University have not signed paperwork for HSA contribution. If you do not sign you will not receive University funds. Multiple notices have been sent to individuals. Please contact HRD. A few people changed from POS to deductible based plans. The final numbers for December 2019 were 122 POS/653 Deductible based for a total 775. January 2020 - 105 POS/669 Deductible based for a total number of 774.

Discussion about RX: Expressed displeasure of some that they have to use CVS for 90 day supply. This will be looked at during renewal.

Dependent Eligibility Audit-Medbill: This is being done to make sure we are covering the right individuals. As of 2/20/20 all employees have been notified and no prevalent issues so far.

  • Diversity, Equity & Inclusion Task Force: Christine Grant
  • Resource Planning & Priorities Committee: Randi Ashton-Pritting/Laura Heemskerk

Resource Priorities and Planning Committees (RPPC) met on January 9, 2020. The Committee reviewed and discussed the charge and membership (both standing members and rotating) and made them formal documents. The next meeting of the RPPC will be on March 5, 2020.  

Staff Council Reports:

  • Faculty Senate - Ben Ide/Christina Lapierre

President Woodward spoke about the UHart Start strategic planning document. He’s almost done with the review and the revision, based on hundreds of pages of comments, starts next. He, like Provost Sweitzer, also gave some updates and answered questions. Caitlin Trinh and Sean Meehan from Institutional Advancement gave an overview and update on donor activities. The Faculty Policy Manual “FPM” is in the process of annual review. Student Government reported that they are working on accessibility concerns on campus to have more wheelchair access. They have a “reusable cups” initiative on campus and have created a sustainability committee. The Clinical & Applied Faculty tracks are up for proposed changes with updated language to the contract that is under review.

  • Treasurer’s Report - Linda Zigmont: Balance is $1,422.98
  • Fundraising Committee (no report)
  • Human Resource Department: Lynn Thibodeau (no report)

Just a reminder, the University has partnered with an independent third party vendor, MedBill Management, to audit the eligibility of spouses participating in the University’s group medical insurance plan. This audit/verification consists of two parts: Part 1: All participants who cover a spouse on the medical plan will be asked to provide appropriate documentation verifying the covered individual is the legal spouse of the employee. Part 2: Participants whose annual base/contracted salary is greater than $40,000 will then be asked to provide additional documentation in order to verify his/her spouse does not have access to qualified medical plan at his/her employer. Within the next week, MedBilll Management will be sending a letter and subsequent verification package to complete and return to their processing/verification center. This verification is mandatory for all employees on the medical planwhich covers a spouse. All information sent to MedBill Management will be kept confidential and all documents will be stored in a secure environment with restricted access.

New Business:

  • Clarified various awards
    • Staff spotlight: Staff Council can give one staff spotlight award per month, submitted to community reps or executive board
    • Outstanding staff award - five awards per year, nominations gathered in April and May, decisions made in June or July, awards given out during Kick Off event at beginning of fall semester
    • Academic staff excellence award - done through the Provost office, winners announced in UNotes
  • Final read of proposed changes to Constitutions and Bylaws related to elections of delegates to committees
    • Approved changes with amended change of “and” to “or” as noted in February 12 minutes, change was made during this March 11 meeting
  • Will begin nomination process for delegates for committees, hopefully will have results by May
    • Committees needing delegates: Resource for Priority Planning Committee, Faculty Senate, Student Government, Diversity Equity & Inclusion
    • Will send list to community reps for feedback, then put out a call for nominations
  • Updates from community reps
    • Hartt: upcoming performances, Hartt 100 celebration, opera black box on March 27 and 28, Lionsgate on 29th
    • Marketing and Communications: form went out yesterday for anybody traveling out of the state
    • ENHP: arts and healthcare lecture on April 7, details in UNotes
    • Human Resources - sexual harassment training is mandated by state of CT law, please finish if you have not. Reminder about Med Bill
  • Diversity speaks event on March 31 has been cancelled
  • Aetna is doing Coronavirus testing at no cost for anyone who is a participant
  • Jen Conley answered questions related to current policies regarding Coronavirus - as of right now it is business as usual, dealing with working from home employees on a case by case business, more updates will continue to come out in the coming days
  • Early retirement package will be out in the next couple of weeks, available for both faculty and staff
  • Update from faculty senate: getting a representative from faculty senate, Jerry Katrichis (chair of faculty senate) to come to Staff Council meetings to give reports
  • We now have a representative from Student Government Association, James Brino
  • Someone has been selected for the March staff spotlight award. Announcement and interview will be going into UNotes before the end of this month

Campus News/Updates:

  • Please stop by the WISE Affinity Group (Women Inspire Success Excellence) on Friday, March 27 from 1:00-2:00 pm in Barney A235. Topic will be: Whole Self-Care. Guest speaker Prati Kaufman is a Marketing & Mindset Coach, Speaker, and Mentor. She endeavors to empower individuals to take inspired action with no self-judgment. To contact Prati: prati@pratikaufman.com
  • 10th Annual Helping Hawks Registration: As part of our commitment to community service, the Office of Student Engagement and Inclusion will be hosting UHart’s 10th annual Helping Hawks day of service on Friday, April 3, 2020. On this day, students, faculty, and staff engage in various community service projects throughout the Greater Hartford Area. University of Hartford volunteers will serve at each site between the hours of 12 p.m. and 3 p.m. on projects provided by the site. Volunteers will check in 10:45-11:30 am in GSU South Cafe, for a brief welcome and to be dismissed to their buses. All volunteers are provided transportation to their service sites and are scheduled to arrive at their designated service project sites between 11:30 am and noon. After completing their service project, volunteers will be picked up from each of their site locations and returned to campus between 3 p.m. and 3:30 pm.
  • Spring break: March 16-20, 2020

Next General Staff Council Meeting: April 8, 2020

Minutes submitted by Recording Secretary, Lauren Goldman.

February 12, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, February 12, 2020

Attendance: Ben Ide, Lauren Goldman, Laura D’Angelo-Gohn, Kelly Anderson, Allison Poulin, Meaghan Murphy-Rennie, Lisa Wollenberg, Rebecca Lee, Rachel Yacouby, Miguel Otero, Victoria Sandoval, Diane Purcell, Randi Ashton-Pritting, Laura Heemskerk, Amy Kopec, Tina Berrien, Brian Verderosa, Cindy Oppenheimer, Anthony Williams, Anthony Oudorn, Stacie Wentz, Brian Nwafor, Donna Clarke, Margaret Reynolds, Bonnie Taylor.

Minutes

  • Approved minutes from December 8, 2019, as amended.
  • Reviewed and approved minutes from January 8, 2020.

University Committee Reports

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin (no report)
  • Diversity, Equity & Inclusion Task Force – Christina Lapierre (no report)
  • Resource Planning & Priorities Committee (previously known as BAT) – Randi Ashton-Pritting/Laura Heemskerk

Staff Council Reports

  • Faculty Senate – Ben Ide

President Woodward reported that we had the highest returning percentage of 2nd semester freshmen in 5 years: 93%. The cutoff point for registration has been raised; previously, if a student still owed $2,500 they wouldn’t be allowed to register and now it is $5,000. Meanwhile, Financial Aid and other offices have been aggressively calling to get students registered.

The construction tape will be going up soon for the new academic building, but the students are expressing concerns about the creation of a new building when the dorms are in bad shape. President Woodward is trying to get the message out that the University is spending $6 million on residence hall renovations, with $2 million already spent, so students will see improvements soon if they haven’t already.

Molly Polk, the Vice President for Marketing and Enrollment Administration, gave an overview of marketing and enrollment strategies. We are seeing stats that we are taking our competitors’ market share.

After eight years, Ben is stepping down as Staff Council delegate to the Faculty Senate. Christina Lapierre will take over starting in February 2020. 

  • Treasurer’s Report – Linda Zigmont: Balance is $1,422.98.
  • Fundraising Committee (no report)
  • Human Resources Development – Lynn Thibodeau (no report)

New Business

  • Announced town hall meetings with President Woodward to discuss Strategic Plan
  • $6 million have been allocated to renovating the residence halls
  • Emphasis on the rule of not bringing pets to work
  • Service animals do not qualify as pets and are allowed
  • Announced plans for Staff Spotlight
  • 3 questions that will be asked in an interview with winners:
  1. What is your role at the university?
  2. What do you like about working here?
  3. What’s something that people don’t know about you?
  • Will be written up in UNotes
  • Winners will receive a certificate of recognition from HRD and names will go into a drawing for one of two free parking permits for next academic year
  • Ben will collect the names for nominations
  • Announcement about Provost’s Academic Staff Award nominations posted in UNotes
  • Ways & Means proposed changes of electing SC Delegates
  • Currently have elections every 2 years
  • Proposed change would be elections for delegates to committees such as Faculty Senate
  • Presented information on proposed changes as a “first read”
  • Use the same nominating committee procedure as for e-board election
  • Change “and” to “or” for section 2 paragraph a (at large representatives OR delegates) for revision to proposed changes
  • Executive officers can also be a delegate, but should be encouraged to take only one delegate position at most
  • Vote on proposed changes at next general meeting in March
  • Will get revised document out to Community Reps by Friday 2/28, giving E-Board time to go over it at their meeting beforehand, and giving communities 2 weeks to review before the vote
  • Ben has been delegate to Faculty Senate for 8 years
  • Effective this month, Ben will be stepping down, and Christina will be taking on the role
  • Ben will write up report on information collected for vacation updates
  • E-board will send email to HRD with suggestions to add into the staff manual regarding the ability to borrow vacation time from next fiscal year in extenuating circumstances
  • Updates from community reps
  • Athletics: of all the fall sports, 87% of all student athletes had 3.0 or higher, 5th highest GPA in the country for D1 sports with a cumulative GPA of 3.65. all faculty and staff can now go to athletic events for free. Men’s basketball team has a game tonight at Albany, trying to get into 2nd place spot for conferences.
  • Hartt: Hartt collage this weekend, created for prospective students but community members invited to come. Music, dance, and performance. Friday and Saturday at 7:30 in Lincoln. Buy tickets through box office.
  • CETA: Laura Heemskerk is now the assistant dean of administration in CETA.
  • Student International Center: hosting 34th international festival on 2/29. All you can eat international buffet and students and professional performances. Open for faculty, staff, students, and community members. Doors open at 5.
  • Hartford Art School: upcoming opening in the Silky Gallery, 35 prospective transfer students showing their art. Goldfarb annual exhibition is currently going on at Joseloff Gallery, current student artwork.
  • Residential Life: renovations in basements A-D, fire pit outside across from the commons.

Next General Meeting: Wednesday, March 11, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

January 8, 2020

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING – DRAFT

Wednesday, January 8, 2020

Attendance: Ben Ide, Christina Lapierre, Lauren Goldman, Linda Zigmont, Stephanie Fengler, Laura D’Angelo-Gohn, Pam Masi, Kelly Anderson, Allison Poulin, Meaghan Murphy-Rennie, Lisa Wollenberg, Rebecca Lee, Rachel Yacouby, Jackie Orlowski, Miguel Otero, Trevor Anderson, Anthony Williams, Laura Heemskerk.

Minutes:

  • Reviewed minutes from December 11 meeting. Change “perspective” to “prospective”.
  • Did not meet quorum so could not approve minutes, will review December minutes again for approval during the February meeting.

University Committee Reports:

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin (no report)
  • Diversity, Equity & Inclusion Task Force - Christina Lapierre (no report)
  • Resource Planning & Priorities Committee (previously known as BAT) – Randi Ashton/Pritting/Laura Heemskerk
    • Resource Priorities and Planning Committee (formerly BAT) met on Dec. 21, 2019. The committee reviewed the final FY19 budget to actuals. We also reviewed the FY20 budget compared with actuals to date and compared with actuals of this time last year. We are tracking closely to budget. The sale of bonds and restructuring of debt has been completed which gives the University a line of credit that will be used for campus projects such as beautification and buildings. The University has successfully centralized many functions; however, there are still efficiencies to be realized. The next RPPC meeting is January 9, 2020.

Staff Council Reports:

  • Faculty Senate – Ben Ide (no report)
  • Treasurer’s Report – Linda Zigmont: Balance is $1,422.98.
  • Fundraising Committee (no report)
  • Human Resources Development – Lynn Thibodeau (no report) 

New Business:

  • Goals for 2020 relating to Staff Council
  • Improve HRD on-boarding process for new staff, as well as training across departments
  • Improve communication about budgeting process
  • Staff Council Representatives share announcements about anything going on within their areas
  • Inviting upper level administrators to our meetings more often
  • How do we empower staff to advocate for themselves?
  • Focus on updating/amending the reporting structure of employees
  • Reviewed where we stand with the Vacation Rollover Survey
  • Executive Board is meeting with President Woodward, Laura Whitney, and Jen Conley tomorrow and will wrap this up, get a final say of what we are or are not going to change
  • Reminder about Employee Resource Groups/Affinity Groups
  • There is a section in UNotes about the different groups
  • Checked in with Community Reps
  • 1/30-2/2 – Hartt Opera Theater production of Die Fledermaus
  • President is scheduled to come and talk at staff council meeting on March 11

Campus News/Updates:

Register today for How to Move from Awareness to Action Against Unconscious Bias, the Spring 2020 Diversity and Inclusion professional training for staff and faculty. This training takes place on Wednesday, January 15, 2020, 8:30 a.m. – 1 p.m. in Gengras Student Union. It is presented as part of the University’s strategic direction and commitment to building a culturally competent and inclusive campus community by the President’s Office for Diversity and Community Engagement and Human Resources Development. All staff and faculty are strongly encouraged to attend this Professional Development training. Attendance at the fall training is not a prerequisite for attending in January. Light refreshments will be available. Please plan to join us! 

The second Diversity Speaks program of the academic year will be held on March 31, 2020 from noon to 1 p.m. in Millard Auditorium. Belonging and Being Seen is again the program focus with an emphasis on the experiences of international and immigrants. Complete details about a compelling program will be published in the new year so mark your calendar today and plan to attend. The year-long Diversity Speaks project is presented thanks to a partnership between Travelers and a committee of faculty, staff, and students.

Next Staff Council Meeting: Wednesday, February 12, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

December 11, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING – DRAFT

Wednesday, December 11, 2019

Attendance: Christina Lapierre, Lauren Goldman, Laura D’Angelo-Gohn, Rachel Yacouby, Laura Heemskerk, Allison Poulin, Meaghan Murphy-Rennie, Kelly Anderson, Bettina Viereck, Donna Fleischer, Donna Clarke, Sean Parke, Lisa Wollenberg, Diane Purcell, Victoria Sandoval, Stacie Wentz, Marsha Gaulin, Ann Brown, Cindy Oppenheimer, Ben Ide.

Minutes

  • Approved minutes from November 13 meeting.

University Committee Reports

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin (no report)
  • Diversity, Equity & Inclusion Task Force: Christina Lapierre (no report)
  • Resource Planning & Priorities Committee (previously known as BAT) – Randi Ashton-Pritting/Laura Heemskerk

November 7th meeting was canceled. Next scheduled meeting is December 12th. 

Staff Council Reports

  • Faculty Senate – Ben Ide

President Woodward; Provost Fred Sweitzer; and Jessica Nicklin, Mike Ormsby, Katie Kitchens of the Center for Student Success spoke, giving general updates on the University and their initiatives. President Woodward talked about University finances and the Strategic Action Plan. Fred Sweitzer has been crunching numbers from the Campus Climate Survey and the National Survey on Student Engagement. CSS is not just for freshmen, they will help anyone who needs assistance. CSS’ future plans include working on the sophomore experience, academic recovery, and help for transfer students. They have had 3,700 student visits so far this semester. I asked Faculty Senate to start sending a liaison to Staff Council again, a practice that fell by the wayside several years ago.

  • Treasurer’s Report – Linda Zigmont: Balance is $1,422.98.
  • Fundraising Committee (no report)
  • Human Resources Development – Lynn Thibodeau

HRD is just about done processing Open Enrollment and everyone will be able to see a benefit summary in the next few weeks.

New Business: Guest Speaker, David Gordon, Board of Regent Chair

  • Talked about his background with the University of Hartford, this is his 12th year on the Board of Regents
  • Explained the role of the Board of Regents - delegates broad responsibilities on a day to day basis to the President, doesn’t have day to day decision making powers, broad oversight powers, doesn’t have responsibility for day-to-day running of university, makes sure that president/administration/officers of university are adhering to the mission, strategy, and laws of the university
  • New board member can only be brought on if voted by the board of regents
  • Want to make sure there is diversity of gender, race, backgrounds - want to make sure there are people on the board who understand the various industries that the schools and majors serve
  • Need to work on making the board more diverse
  • Currently 29 members, 60% male, 40% female, majority white
  • Creating a board matrix - maps out the criteria they are looking for in board members, to ensure that they have as close as possible equal male and female, growing population of diverse races
  • Bylaws allow up to 31 individuals on the board (originally 60), went from a dozen committees to 8 standing committees, of which 7 meet on a regular basis
  • Explained that it is a hard time for higher education right now
  • Number of high school graduates going down
  • Especially difficult in Northeast because there are so many colleges/universities to compete with, for a smaller population
  • #1 priority is to bring new students in, and keep them (attract and retain) - increase enrollment and retain students
  • Mentioned 6 goals within Strategic Action Plan that the President has asked people to look at
  1. Realizing our core academic mission for all students - make sure we provide to all students the skills and competencies they will need to be successful in the future
  2. Commit ourselves to a high quality experience and the success of all students
  3. Promote a vibrant, safe, diverse, and inclusive community
  4. Become efficient and maintain profitability
  5. Revitalize and continue to invest in the physical plant (furniture, buildings, technology)
  6. Evaluate brand identity and position strategy - we have to continue to invest in our story and how we tell our story across the country to prospective students
  • New academic programs coming to the university
  • Identifying new programs that bring in new types of students
  • Some new programs include: Nursing, digital media and journalism, business analytics, physical therapy, occupational therapy
  • Looking at programs such as athletics training, nurse practitioner programs
  • Graduate enrollment is going up
  • Building relationships with businesses
  • MBA program with Cigna
  • Working on creating an engineering program with companies such as Stanley Black & Decker
  • Online programs
  • Question from staff member: How can we get enough faculty to successfully run our programs for growing enrollment? (MBA grown 84% in the last year, not enough faculty to run it successfully as it continues to grow)
  • Board is talking about this issue
  • President Woodward is working with the dean to figure out how we can bring in more full time faculty and balance financials
  • Question from staff member: What impact will tuition-free colleges potentially have on the university?
  • Tuition free colleges have not been as successful as hoped because there are certain caveats that go with it - in NY, you get the tuition free if you commit to working in the state of NY for 5-7 years after college
  • Likely that tuition free colleges will be largely community colleges – we should focus on how we can attract 3rd and 4th year students after those programs
  • We have the advantage of small student to professor ratio, that is something that draws our students in
  • Have to continue thinking about how we will differentiate ourselves in the future
  • Question from staff member about salary increases
  • The president has had conversations with the Board about his desire and priority to get the university to a point where we can start to have regular increases, and have increments again
  • Trying to find that balance of ensuring profitability of the university and the need to make sure all employees of the university are well compensated
  • Objective is to get every employee to the median salary level as it relates to our competitive colleges and universities
  • President is doing everything in his power to make sure there are salary increases this year, but he doesn’t know yet. Goal is to determine salary increases in early January.
  • Explained how the budget process works: on an annual basis the president and CFO present a budget to the board, goes through many iterations, look at prospective number of students coming in, student retention, look at estimate number of students who will stay on campus, overhead costs, lock down on assumptions and bottom line. Then the board holds the president accountable for meeting that budget, regardless of unforeseen changes that may occur. Have to figure out what is affordable and not affordable based on enrollment.
  • Concern from staff member: there is a faculty member who sits at the table of board of regents, but not a staff member
  • 2 faculty individuals that sit on the board
  • At this point looking to fill the seats they have to people outside the university
  • First priority has to be getting people who have an understanding/experience in the industries that the students study
  • David Gordon suggested that he could come to more of these meetings to give staff more of a channel of communication, meet on a more regular basis
  • Recommended that there needs to be more communication with the president/other members of the cabinet of what they are thinking, decisions they are making, because the information that people feel they are not getting is not the subject of the board, more high level

Campus News/Updates

  • TIAA Monthly Enrollment Meetings & Individual Consultations: TIAA Consultant Rick O’Brien will be on campus to provide individual consultations. This meeting includes a thorough review of the plan and investment options as well as assistance in completing the appropriate enrollment forms. Rick is available for individual counseling with current TIAA plan participants and will be on campus on December 19 from 9:00 am-4:00 pm.
  • The Women NESTS is looking for interested individuals to be a part of the group. The group is in the process of renaming the group, working on a calendar of events for 2020 as well as looking for those to sit on the leadership board. If you are interested, please email Christina Lapierre at clapierre@hartford.edu for more information.
  • The Department of Public Safety invites faculty and staff applications for the University of Hartford Advisory Committee for Public Safety. Members of this committee partner with the Department of Public Safety, providing input and recommending strategies to enhance the University’s security policies, practices, and programs. The Advisory Committee also represents the UHart community, voicing concerns of safety and security directly to the Department of Public Safety. Any faculty or staff member interested in becoming a committee member should email Chief Michael Kaselouskas at kaselousk@hartford.edu.

Next General Meeting: Wednesday, January 8, 2020

Minutes submitted by Lauren Goldman, Recording Secretary.

November 13, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, November 13, 2019

Attendance: Ben Ide, Christina Lapierre, Lauren Goldman, Linda Zigmont, Stephanie Fengler, Stacie Wentz, Pam Masi, Kelly Anderson, Allison Poulin, Sally Henowitz, Meagan Murphy, Lisa Wollenberg, Rachel Yacouby, Cindy Oppenheimer, Amy Kopec, Miguel Otero, Carla Fuller, Brian Nwafor, Donna Clarke, Dina Morri, Brian Verderosa, Margaret Reynolds.

Minutes

  • Reviewed September minutes. Change “Diversity, Inclusion & Equity” to “Diversity, Equity, and Inclusion” on university committee reports. Approved minutes with amendment.
  • Reviewed October minutes. Approved minutes.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting/Laura Heemskerk

BAT met on August 28 to begin the budget process for 2019-2020 year. Hartford Health Care will be taking over the student health care provision (does not include CAPS) taking over from ProHealth. Hartford Health Care will provide students with 24/7 virtual nurses. BAT will take the fall semester to review the University’s strategic plan (or equivalent); discuss the priorities. Then in the spring semester be sure that the budget that is put forward is consistent with the priorities. BAT is discussing a name change to reflect the University priorities.

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin

The committee met to discuss upcoming open enrollment. there will be changes to the processes this year and much of the paperwork that was required in previous years will be eliminated. Watch UNotes for more information. There will be a slight rate increase this year. It is not huge and it will result in a few dollars less in your paycheck. The increase is a result of claims incurred. Although our contract with Aetna has a 3 year rate guarantee this is only for the fee for administering the plan. The University of Hartford is self-insured and pays for all claims for an individual up to a set amount then a reinsurance policy takes over. Reinsurance is an additional policy that the University of Hartford takes out to cover excess claims caused by an individual with cancer, organ transplants or other illness you would never want to wish on anyone. Overall employees should be paying 20% of the premium while the University of Hartford pays 80%. This is not the current split. The University of Hartford is paying more than 80% and is adversely affecting the bottom line. Depending on which plan you are in will depend on the amount of your increase. Take this time to review your materials and the plans available and make sure you are in the correct plan for you and your family. Members of HRD are here to help you and there will be several Town Hall meetings. If you have any questions or concerns please e-mail or call me. oppenheim@hartford.edu or 860-768-5391.

  • Diversity, Inclusion, & Equity Task Force: Christina Lapierre (no report)

Staff Council Reports

  • Faculty Senate – Ben Ide

President Greg Woodward, Provost Fred Sweitzer, and Vice President for Finance and Operations Laura Whitney spoke to the Faculty Senate and answered questions from Senators. Nearly all of this information was presented recently in Staff Council sessions. Fred Sweitzer presented demographics figures on new faculty hires and talked about exploring the category of “teaching faculty” versus traditional tenure track

  • Treasurer’s Report – Linda Zigmont: Balance is $1,422.98. A profit of $333.08 was made from the recent fundraiser.
  • Fundraising Committee – Amy Kopec

This year’s fundraiser sold 6 more products than last year for a total profit of $333.08.

  • Human Resource Dept: Lynn Thibodeau

NEW 2020 Open Enrollment: For the first time, the University will operate a passive open enrollment that will roll over 2019 benefit election of medical, dental, vision, and/or life-insurance and/or waivers into calendar year 2020. To initiate the open enrollment process, all employees must access their self-service portal and complete the Open Enrollment Survey. This rollover does not apply to annual elections made in pre-tax savings accounts including HAS/HRA and/or FSA accounts, which will still require annual elections to be made during open enrollment. If changes in benefit elections and/or covered dependents is intended for calendar year 2020, elections MUST be made no later than 4:30 pm on Friday, Nov. 22, 2019. If changes in benefit elections and/or covered dependents are intended for calendar year 2020, elections MUST be submitted to HRD no later than 4:30 pm on Friday, Nov. 22, 2019. For more details, please visit: https://www.hartford.edu/about/offices-divisions/human-resources-development/open-enrollment.aspx

New Business

  • Jen Connelly gave updates regarding vacation and personal time
  • Short term disability - university now pays the first 5 days of short term disability up to 2 times in a fiscal year
  • Short term disability covers you after you’ve been here for one year
  • Employees get 100% pay for a specified period of time then 50/50 carrier and university, then 50% pay (timing depends on how long you’ve worked here)
  • One of the only schools that provides 100% salary continuation for any amount of time, very generous benefit
  • Question was asked why we can’t change the start of vacation time on January- December
  • People would still save it the same way with that time frame
  • When the university used to do it January-December, people were waiting until the end of December and Christmas break, storing up all their hours, and then leaving January first with full vacation bank
  • If you leave the university, you only get paid out 80% of vacation time
  • If you get to the end of the year and you have run out of vacation days, HR can work with payroll to borrow vacation time from the next year to work with you
  • Reminder about open enrollment survey, due by November 22nd, accessible through self-service portal

Strategic Action Plan

  • President Woodward asked Ben to bring it to Staff Council for approval, in addition to other people who are looking at it, going to be revised next semester
  • Goal is for recommendations to be sent in by December
  • Ben suggested that a smaller group looks at the suggestions and thoughts from members of Staff Council and pass on thoughts to President Woodward (can be e-board or a new committee formed with volunteers)
  • Issue raised that faculty and staff salaries should be in there
  • Ask for section on giving employees tools they need to be successful
  • Issue raised about the section contradicting division one sports
  • Address managerial structure
  • Staff member brought up issue of staff members who aren’t first language English speakers or computer literate (mostly with custodial staff) who don’t have sufficient support in using deduction plans and how to operate it (maybe a resource center for employees, ESL courses offered with remission?)
  • People can email Ben (by December 15) with suggestions and E-Board will put feedback together to give back to President Woodward

Staff Council Community Reps and Proxies

  • Ben is going to send an email about the importance of showing up to meetings if you are a community rep or sending a proxy if you can’t come and informing e-board of your proxy

Ways & Means Committee: Election of Staff Council Delegates

  • Want to start having elections for the delegate positions
  • Ben will send out language of the proposed amendments to bylaws

David Gordon (Board of Regents) will be the guest speaker at December meeting

  • Will talk about the direction of the university, can answer questions about role of staff in the governance of the university
  • E-Board will collect questions and comments from staff

Next General Meeting: Wednesday, December 11, 2019

Minutes submitted by Lauren Goldman, Recording Secretary.

October 9, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, October 9, 2019

Attendance: Christina Lapierre, Ben Ide, Lauren Goldman, Brian Nwafor, Tracey Rudnick, Karen Peters, Ann Brown, Rachel Yacouby, Laura D’Angelo-Gohn, Amber Connelly, Debi Cap, Shelli McMillen Soto, Dawn Zumbroski, Kelly Anderson, Leonard Bretton, Bettina Viereck, Lisa Wollenberg, Donna Fleischer, Carla Fuller, Marsha Gaulin, Ellen Levasseur, Lisa Cote, Dianne Silliman, Denise Limberger, Jamie Harlow, Dameris Kates, Lindsay McKeegan, Brian Verderosa, Fallon Roberson Roby, Jasmine Lopez, Jedda Decker, Brittany Meservey, Lindsay Stack, Christina Hilliard, Lorelle Wilson, Bevin Rainwater, Randi Ashton-Pritting, Sean Parke, Lynn Galvin, Dave Stender, Amy Kopec, Meaghan Murphy, Margaret Reynolds, Diane Purcell, Stephanie Fengler, Linda Zigmont, Lawrence Rosado, Celena Whitmore, Cindy Oppenheimer.

Minutes

  • Didn’t meet quorum so were not able to approve minutes from September 11 meeting, will have to do so at next meeting.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting/Laura Heemskerk

BAT met on August 28 to begin the budget process for the 2019-2020 year. Hartford Health Care will be taking over the student health care provision (does not include CAPS) taking over from ProHealth. Hartford Health Care will provide the students with 24/7 virtual nurses. BAT will take the fall semester to review the University’s strategic plan (or equivalent); discuss the priorities. BAT is discussing a name change to reflect the University priorities and the next meeting is October 3, 2019.

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin

BTF met on 9/19 and 10/3 to discuss renewal of benefits. Dental will remain the same. Still waiting for September claim information to determine rate adjustment. Pet insurance will be offered as of 1/1/20. More details to follow.

  • Diversity, Equity & Inclusion Task Force – Christina Lapierre (no report)

Staff Council Reports

  • Faculty Senate – Ben Ide

President Woodward spoke to the Faculty Senate and talked about changes at the Career Studio (formerly the Career Services Center), which will become more central and unavoidable for students, though he is still keen on emphasizing the humanities, and making students more well-rounded – something that makes graduates more desirable to employers. Relatedly, he said it is time to take the Pathways project off hold. Projected costs on the Dana addition keep going up, but we should still be able to cover it. 48% of our new freshman class self-identified as students of color, 38% as first generation, and we have a higher level of Pell Grant eligible students. Since the Provost wasn’t available to speak, President Woodward spent the rest of the time answering questions about increasing and expanding graduate programs, the strategic plan, making the University more visible, and green initiatives with new construction.

  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)

  • Fundraising Committee – Amy Kopec

Fundraiser has started and details have been sent out via Community Reps and UNotes. Start date for the fundraiser is October 9 and closing on October 23. Everything can be done electronically for ordering.

Amy is stepping down as chair of the Fundraising Committee after this last fundraiser. Please Let Ben know if you or someone you know might be interested in an opportunity to lead this important group.

  • Human Resources Department – Lynn Thibodeau (no report)

  • Hospitality Committee – Rachel Yacouby/Laura D’Angelo-Gohn/Ben Ide

Met on September 27. Highlights:

Discussed logistics of monthly staff recognition award. Community Reps ask for nominations, E-Board and HRD review submissions and select recipient. UNotes would feature a “spotlight” interview from the award recipient.

Partner with different organizations/departments within University (IA, HRD, etc.) to host events sponsored by SC. Organize a SC team for Trivia Night at Hawk’s Next. Plan “After 5” events to celebrate staff birthdays, paint nights, board game nights, therapy dog visits.

  • Ways & Means Committee – Ben Ide/Rachel Yacouby/Cindy Oppenheimer

Had its first meeting September 12, and its first recommendation will be discussed at the November 13 SC meeting.

New Business

Guest Speaker: President Woodward

  • Discussed the current situation for the University and enrollment

  • 1423 first year students this year, above the most likely scenario by about 50, about 50 below the best case scenario.

  • Expect new academic building, i.e. ENHP & CETA to bring in over 600 new students in the areas of athletic training, exercise science, expanding PT & Engineering.

  • The new nursing program enrolled 103 new students with over 1200 applicants to the program.

  • 48% of incoming students identified as students of color, highest number in UHart history

  • GPA average of incoming students is highest in history.

  • 41% of incoming students are first generation college students, which is a great thing for the university’s mission and vision; however, this also means it will be harder to retain/graduate this class than those in the past.

    • The discount rate to the incoming freshman class is 62% or $23,000 charged per student on average.  As a University we will not go past the 62% discount rate, this would devalue the education. Would rather be a little smaller as an institution with higher quality, than huge with lower quality students and education.

  • Trying to come up with good financial aid/upper class financial aid, more in student’s dean’s office (learning communities in dorms, student success center, etc) to help with retention

  • About 4,430 undergraduate students currently, if we get to $5,000 the budget will be in great shape. In order to obtain this the University needs to recruit 500 more undergraduates which would bring in $12mm in net revenue.

  • This year, we are negative in budget by about $3.5 million, last year we were at $8 million

  • Borrowing $50 million, refinanced $40 million

  • Going to offer to the public $90mm in bonds at 3.5%

  • The University took out a $10 million line of credit, using right now on campus to upgrade classrooms, residence halls, building entrance, fix the bridge, planting, landscaping.

  • The cost to build the new ENHP & CETA buildings will be $58 million.

  • It will cost $30 million to build the new wellness/recreation center.

  • The senior class is the largest class to graduate at 1700 students. It is unlikely we will see a large class like this for a while.

Answered questions from staff:

Q: Morale is low among the employees at the University (both faculty & staff).  We realize raises are difficult but have you and your staff thought of other ways to increase morale?  For example, giving staff additional time off such as extending the holiday break to include Christmas Eve, add the Wednesday before Thanksgiving or making a long weekend during Spring Break.  Also giving gift cards and/ or reorganization to individuals supervisors about going above and beyond.

A: We are going to close the school at 3:00 Wednesday before Thanksgiving, have people only come in half day on Monday the 23rd, have Christmas Eve off, and not come back until the 2nd.

  • Noted that he has been seeing that morale is low, but wants to know what that is based on. What are the drivers of morale? Based on the questions, it seems that the drivers are money based.

Q:  With the recent outside consulting group hired to review the HR Department, what if anything at this time can you tell us?

A: We are working on creating efficient, structural plans on campus, work harder at being developmental, rather than just administrative support.

Q: What if any, are the plans for salary increases for job performance and cost of living?  In some cases, staff were given a 1% increase which does not constitute an excellent service rating or a cost of living increase. How are the Dean’s even determining the worth of their staff if they don’t even know what the staff do to determine salary increases?

A: Half a million dollars will be added to people’s salaries to try to create equity adjustments, look at bands, amount of time working here, where has it not been equitable or fair.

Q: President Woodward has made the statement on several occasions that there would be a retirement for Faculty and Staff but during Laura Whitney’s talk where she stated it would be for Faculty.  When questioned she said maybe for Staff. Why would staff not be included?  Are they worried they could not fill the positions because of the low wages they pay staff?

A: This is for staff and faculty, this was a misunderstanding

Q: About how long does it take to reach the midpoint in the band?

A It should take about 7 years in the band to move from the midpoint to the high point. Strongly encouraged taking initiative if you want a raise, partly up to you to make that happen, can’t automatically double everyone’s salaries if that isn’t what the university values the job at.

Q: What are you doing to help staff promote within the University?  Very few positions have posted to staff only, yet there are positions which staff could be qualified for which are being advertised to the outside.  In many cases staff are being passed over for outside candidates.

A: Expressed that there have been many internal searches and no one has applies, wants people to take more initiative and inquire more, apply when there are opportunities, though we also have to find better pathways for people to move.

Q: What are your thoughts on staff employee salaries that are significantly below the minimum salary of their pay grade? For example, the minimum salary for the Resident Director (RD), G salary grade is $40,611. Currently our salaries are $30,000 which is $10k below the minimum salary grade.

A: They consider room and board to be part of the compensation, maybe overall value has to be rethought but can’t change how every job is valued.

Q: Any thought about student loan forgiveness programs?

A: Encouraged staff member to look into it and they can look at it.

Campus News/Updates

  • A retirement/medicare workshop will be held as follows for all employees who are considering retirement in the future. October 15 from 12:00-1:00 pm in the Konover Great Room and October 31 from 3:00-4:00 pm in GSU 339. The guest speaker is from the North Central Area Agency on Aging (NCAAA).

  • The new Wellness Workshop series will begin on Wednesday, October 2, 2019. The 12 week series will last through Wednesday, December 18, 2019. All workshops will be held on Wednesdays at 9 a.m. in GSU 331/333. HRD has received generous support from Aetna, so we will be able to continue to provide a reimbursement to the regular full-time and regular part-time faculty and staff who participate in this Wellness Workshop series. For this new series, the employee reimbursement schedule is as follows: 100% reimbursement of the monthly fee if the employee attends, at minimum, 10 out of 12 meetings on campus; 50% reimbursement of the monthly fee if the employee attends, at minimum, 6 out of 12 meetings on campus. At the conclusion of the 12-week series, the employee will be notified directly if they have met participation requirements and are eligible for the reimbursement. For more information or if you are participating in the Wellness Workshop series, please contact Lindsay McKeegan, HR Manager, Services & Programs, at 860.768.4667 or lmckeegan@hartford.edu.

  • Diversity Speaks: Come to Small Conversations About Belonging & Being Seen. Each panelist has agreed to continue their conversation in a smaller group setting on campus in the coming weeks. Please mark your calendar to attend the smaller conversations on the following date: Friday, Oct. 4, noon to 1 with Jay Williams in the Commons Private Dining Room; Wednesday, Oct. 9 noon to 1 p.m. with Jayden Rameikas ’22, location to be announced; Monday, Oct. 14, 1 to 2 p.m. with Fred Colon in the Commons Private Dining Room; Wednesday, Oct. 23, noon to 1 p.m. with Mildred McNeill, location to be announced; Friday, Nov. 1, noon to 1 p.m. with Robin McHaelen in the Commons Private Dining Room.

  • Faculty/Staff vs Student Kickball Game: Thursday, October 10th from 12:00-1:00 pm at GSU front lawn (in front of the main GSU entrance). Faculty/Staff RSVP to stconduct@hartford.edu

  • TIAA Monthly Enrollment Meetings & Individual Consultations: TIAA Consultant Rick O’Brien visits the University of Hartford monthly to provide individual consultations. Additionally, Rick helps conduct monthly enrollment meetings for all employees eligible to begin participation in the TIAA retirement annuities. This meeting includes a thorough review of the plan and investment options as well as assistance in completing the appropriate enrollment forms. Rick is available for individual counseling with current TIAA plan participants and will be on campus from 9 a.m. until 4 p.m. on the following dates to conduct individual counseling sessions on Oct 10, Oct 29, Nov 12, Nov 21, Dec 4 & Dec 19.

Next General Meeting: Wednesday, November 13, 2019

Minutes submitted by Lauren Goldman, Recording Secretary.

September 11, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, September 11, 2019

Attendance: Ben Ide, Christina Lapierre, Lauren Goldman, Linda Zigmont, Stephanie Fengler, Laura D’Angelo-Gohn, Pam Masi, Kelly Anderson, Allison Poulin, Meaghan Murphy, Rebecca Lee, Rachel Yacouby, Laurie Fasciano, Lawrence Rosado, Cindy Oppenheimer, Jackie Orlowski, Lynn Stanley, Lindsay McKeegan, Donna Galin, Carla Fuller, Sharron Dillon, Bettina Viereck, Angel Mcniel, Lydia Chiapetti, Ellen Levasseur, Margaret Reynolds, Anthony Williams, Amber Connelly, Dameris Kates, Dianne Silliman, Laura Heemskerk, Lisa Wollenberg, Glandina Morris.

Minutes

  • The minutes from August 14, 2019 were approved.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting/Laura Heemskerk

BAT met on August 28 to begin the budget process for the 2019-2020 year. Hartford Health Care will be taking over the student health care provision (does not include CAPS) taking over from ProHealth. Hartford Health Care will provide the students with 24/7 virtual nurses. BAT will take the fall semester to review the University’s strategic plan (or equivalent); discuss the priorities. Then in the spring semester be sure that the budget that is put forward is consistent with the priorities. BAT is discussing a name change to reflect the University priorities and the next meeting is October 3, 2019.

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin

  • Diversity, Equity & Inclusion Task Force: Christina Lapierre (no report) off for the summer, return in Sept.

Staff Council Reports

  • Faculty Senate – Ben Ide (no report). Next meeting is September 17, 2019.

  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)

  • Fundraising Committee – Amy Kopec

    • We are signed up for the MCM Fundraiser for the fall. Start date for the fundraiser will be October 9 and end on Oct 23. We will be selling Butter Braid Pastries and Joyful Traditions Cake Rolls. Delivery date is November 12. Order forms to come.

  • Human Resources Department – Lynn Thibodeau (no report) 

New Business

Guest Speaker: Chris Monroe, USI Insurance Services

  • Question about CVS and Aetna, epipen costs: advantage with getting scripts through CVS but not required; individual drugs have discrepancies but usually not $200, you can go to another drugstore for lower prices as long as your doctor calls it in, maintenance only is supposed to be through CVS and you can still opt out by calling Aetna

  • Q: health savings account and Soc Security means couldn't switch to PayFlex HSA; there are several qualifiers for HSA, can have HRA and FSA instead, can't just keep the money there either

  • Q: CPAP supplier Lincare (sp?) only sending one supply, are there other suppliers?; Chris can look into other suppliers and can advocate for Univ employees on this and other matters

  • Q: can spouse join our healthcare during the gap between two jobs, what's the level of affordability?; gov't says health costs can only be 9.68% of monthly income, gets blurry when you consider spouse and children, depends on how long they have to wait until the next employer covers health care costs, play the COBRA game where you wait 60 days (from when you get the letter) to see what the expenses/claims are before paying premiums retroactively, even then you have 45 days to pay afterwards

  • Q: why do you have to re-input the address in Payflex?; "Payflex is deficient" compared to Optum and people know it

  • Comment: pay outs are so late you can go into collection, just calling doctor and giving them payment; We have told Aetna that Payflex is terrible (though customer service is nice), don't know when (if) it's getting better, will talk to Aetna Monday

  • Q: Aetna is sending out too many qualifications for PT, need to get reauthorized more frequently

  • Q: Delta Dental is better, could we look at that for the University, or can we get it individually and get reimbursed?; Reimbursed = no, Dental DMO has great benefits but the network of dentists is very small (Dr. Gish), Dental PPO means you can see anyone but get a break on costs in network but the benefits aren't good, recently waive costs for preventative, rates aren't going up in 2020, you can also jump back and forth between DMO and PPO month to month (change on the 15th but whole family will also move)

  • Q: What's the split for plan type enrollment?; 125 employees use Point of Service, 625 are split between the two deductible plans, 110-120 are using the high deductible.

We are getting close to locking down the costs for next year and it's based on this year's usage. The average of enrollee is 51. There's a standard projected increase annually of 8% medical and 13% RX.

  • Q: Got a specific spam call, data breach?; HRD passed it on so they could look into it, also could have been legit

  • Encouraged staff to reach out to him if they have any other questions or concerns, emphasized his role as an advocate

 Old Business

  • Reminder for community reps to submit names of represented staff

  • Update on vacation rollover survey - continued into September, should have more solid results by October - 121 responses so far, Steph will email link to community reps and put it in UNotes again

  • Ben still needs to schedule meeting with Laura Whitney

  • David Gordon, Chair of board of regents, agreed to come speak at Staff Council meeting

  • Collect questions in advance to ask him

  • Christina and Ben met with Chris Grant about several affinity groups about diversity and inclusion on campus

  • Chris wants staff council to be part of the effort to continue it

  • waiting on climate survey data

  • Diversity Speaks: Belonging and Being Seen.- Tuesday, September 24, 12-1 pm

UHart’s campus community is enriched by its diversity, but does diversity equate to inclusion? Join us for the first in a series of campus-wide dialogues to foster diversity, equity, and inclusion and fashion a welcoming environment where all can thrive and succeed. This year-long Diversity Speaks project is present through a partnership between Travelers and the President’s Office, Division for Diversity and Community Engagement.

  • New faculty senate roles announced on UNotes

Next General Meeting: Wednesday, October 9, 2019

August 14, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL

Minutes

Wednesday, August 14, 2019

Discussion and approval of minutes from July 10, 2019 general meeting were approved.

Attendance: Christina Lapierre, Stacie Wentz, Amy Kopec, Donna Clarke, Carla Fuller, Kelly Anderson, Linda Zigmont, Lawrence Rosado, Lisa Wollenberg, Sean Parke, Sally Henowitz, Rachel Yacouby, Cindy Oppenheimer, Victoria Sandoval, Tom Nyman, Rebecca Lee, Robert Califiore, Laura Heemskerk, Laura D’Angelo-Gohn, Debi Cap, Donna Fleischer, Betti Viereck, Bonny Taylor, Margaret Reynolds, Lydia Chiappetti, Angel McNiel, Ben Ide.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting / Laura Heemskerk: Next meeting is August 29, 2019.

  • Benefits Taskforce – Cindy Oppenheimer / Lynn Galvin: No report

  • Diversity, Inclusion & Equity: Christina Lapierre (no report) off for the summer, return in Sept.

 Staff Council Reports

  • Faculty Senate – Ben Ide (no report)

  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)

  • Fundraising Committee – Amy Kopec

  • We are signed up for the MCM Fundraiser for the fall. Start date for the fundraiser will be October 9 and end on the Oct 23. We will be selling Butter Braid Pastries and Joyful Traditions Cake Rolls. Delivery date is November 12. Order forms to come.

  • Human Resources Department – Lynn Thibodeau

Building upon the highly successful first Diversity Staff Professional Day last April, the President’s Office on Diversity, Equity, and Inclusion, in partnership with the Office of Human Resources Development, is pleased to invite you to attend a half-day training at our next Diversity Staff Professional Day on Thursday, Aug. 22.  The theme for this day will be Unconscious Bias, Blind Spots, and Inclusivity: Aligning Behavior with Intention.  The workshops and keynote address will assist to deepen and increase participants’ awareness of implicit bias and reduce its impact at the University—thereby creating an inclusive community. The sessions are designed to allow employees to attend either in the morning or in the afternoon, either before or after the keynote address.

Aug 22, 2019 Schedule:

9:30 a.m. Morning participants check in—location to be announced

10–11:30 a.m. Interactive workshop

Noon—1:30 p.m. Keynote address: Wilde Auditorium - All are encouraged to attend.

1:45 p.m. Afternoon participants check in—location to be announced

2:00–3:30 p.m. Interactive workshop (repeat of morning workshop)

Attendees are invited to bring lunch to either session and to eat in the half hour break before or after the keynote address. The interactive keynote address will be delivered in Wilde Auditorium by Wanda Heading-Grant, EdD, Vice-president for human resources, diversity, and multicultural affairs at the University of Vermont (UVM). Her three-decade career spans a broad range of academic and administrative roles including executive director, associate dean, associate provost, chief diversity officer, and vice president. In a state (Vermont) that is not known for its diversity, she has been successful in bringing topics of diversity, inclusion, and access into everyday conversation at UVM.

The training workshops will be conducted by Jamal Jimerson and Esther Jean-Marie ’15, co-owners of Thought Partner Solutions, a diversity, equity, and inclusion consulting and coaching company based in Manchester, Connecticut. A highly sought-after speaker and trainer, Jimerson combines research, personal stories, and professional experience in his presentations and trainings. Jean-Marie earned her undergraduate degree in international studies at UHart. She has a passion for charitable work, social justice, racial justice, and gender equity.

Read more about Heading-Grant, Jimerson, and Jean-Marie: https://www.hartford.edu/about/offices-divisions/human-resources-development/professional-dev-bios.aspx

Register for the Aug. 22 training: https://www.hartford.edu/about/offices-divisions/human-resources-development/professional-day-training.aspx

Old Business:

  • Reminder to Community Reps to submit names of their represented staff to the Chair so we are able to maintain an active list of staff for purposes of survey’s & email communication.

  • Vacation Rollover Survey – Ben provided some prelim data on the survey.

    • At this time, 112 staff have responded with 51 being non-exempt and 58 exempt.

    • Non-exempt average days of unused time = 1 day

    • Exempt average days of unused time = 2

    • Discussion by staff was can we rely on this information being accurate? It was responded by eboard members that we have nothing else to base numbers off of and we have to hope that staff are being truthful.

    • The Vice-Chair will email Public Safety & Facilities the vacation survey for their staff to complete.

    • The survey will remain open until the end of September since some staff are 10-month employees.

  • Continued discussion on Staff Council committees:

    • Ad hoc for academic office personnel

      • Discussion of the creation of this new exploratory committee was brought up by the Chair.

      • Staff who are office personnel stated that the committee should be “office coordinators” not personnel since this is a very specific group of people within job classifications.

      • The only colleges that have these specifics job classes are ENHP and A&S.

      • Further discussion of this topic was stated that there is a “lack of structure within colleges as it relates to these positions”, “lack of accountability”, “each college runs separately”, “lack of chain of command”.

      • The purpose of this committee would be to find “commonality of issues” that can be addressed at staff council with solutions that can be provided to leadership.

      • A motion was moved to create a new committee called “Office Coordinators” and was second. Motion was approved.

    • Join/create University Environmental & Sustainability Committee – tabled for further exploration by Chair.

    • A new Ways & Means committee was created and will be led by Ben Ide, Cindy Oppenheimer, and Rachel Yacouby.

    • A new Hospitality Committee was created and will be led by Laura D’Angelo-Gohn and Rachel Yacouby.

New Business:

  • The Chair welcomed new Community Reps Margaret Reynolds from Res Life & Victoria Sandoval from Institutional Advancement, and Betti Viereck At-Large Rep for Non-Exempt Staff.

  • Are there any updates from Community Reps as it relates to their community and/or that needs to be addressed in the general meeting?

    • This will be moved to “old business” going forward for Community Reps to update staff as needed.

    • From Rachel Yacouby (Hartt):

    • Garmany series individual tickets plus all Hartt collegiate Music and Dance performance tickets are available now.

    • Brigadoon tickets will be available on Tuesday, September 10

    • Lincoln Vaudeville (10/3-10/6) in McCray reservations will not be accepted prior to Thursday, September 12 at 10 a.m.

    • Cloud 9 (10/10 – 10/13) in Roberts reservations will not be accepted prior to Tuesday, September 17 at 10 a.m.

    • Curious Incident of the Dog in the Nighttime (11/7 – 11/10) in McCray reservations will not be accepted prior to Tuesday, October 8 at 10 a.m.

    • Anyone can whistle (12/12 – 12/15) in Roberts reservations will not be accepted prior to Tuesday, November 12 at 10 a.m.

    • For paid ticketed events, each University of Hartford faculty/staff/student get one free ticket per run of the show.

    • Contact the Box office at 860-768-4228 with any questions or to get your tickets. You can also go online 24/7 at http://www.hartford.edu/boxoffice or stop by the box office located in Lincoln Theater during business hours.

  • Staff Council Commission on Diversity, Equity & Inclusion. The Chair announced that he was approached by Christine Grant for the creation of committee to review and act on DEI issues. Christine Grant will be advisor to the committee. The Chair appointed Christina Lapierre, Vice Chair, to lead these efforts in collaboration with Christine Grant.

    • Staff brought up mention of other committees that have the same change so the question has become how are any of these committees different?

    • The Chair responded that he will speak with Christine Grant to understand the difference in these committees so groups are no doubling up on work.

    • One staff member responded that she is on a task force for the President relating to DEI and this group has been stopped by the President at this time.

  • The Chair announced that a meeting with Laura Whitney, Interim CFO and staff is being scheduled.

    • Staff mentioned that it would be best to get her schedule and we can work around her time and schedule accordingly.

    • The purpose of this meeting is to understand the budgets and areas of concern, particularly salaries.

  • The topic of change and how are things going to be different was discussed.

    • It was stated that if leadership is not willing to change, then how are we going to make this change?

    • It was stated that a pattern of no change has been consistent for 18 years.

    • It was stated that we, as staff, need to invite someone from the Board of Regents or meet with them to ask questions. They are essentially the gatekeepers of all financial matters.

  • As a reminder for the September 11 meeting that the Broker for the University will be the guest speaker from 1:00-1:30 so if there are concerns regarding health care coverage, please bring your questions. 

NEXT GENERAL MEETING: Wednesday, September 11, 2019 at 1:00p.m. GSU 335

Respectfully submitted by Christina Lapierre, Vice Chair on behalf of the Recording Secretary.

July 10, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING MINUTES

Wednesday, July 10, 2019

Attendance: Ben Ide, Christina Lapierre, Lauren Goldman, Linda Zigmont, Stephanie Fengler, Shelli McMillen, Laura D’Angelo-Gohn, Pam Masi, Kelly Anderson, Allison Poulin, Meaghan Murphy, Lisa Wollenberg, Tom Nyman, Lawrence Rosado, Amy Kopec, Sue Fitzgerald, Christine Grant, Laura Heemskerk, Dawn Zumbroski, Lindsay McKeegan, Joseph Van Gilder, Carol Courtney, Kate Darcy Hohenthal, Nicole Kurker-Stewart, Kate Marusa, Ellen Levasseur, Betti Viereck, Donna Fleischer, Donna Clarke, Sean Parke.

Discussion of Minutes from June 12, 2019 general meeting.

  • The minutes from June 12, 2019 were approved.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting / Laura Heemskerk (no report) Off for the summer, returning Sept.
  • Wellness Committee – HRD, Lindsay McKeegan (no report)
  • Benefits Taskforce – Cindy Oppenheimer / Lynn Galvin
  • Presidential Commission on the Status of Women - Donna Clarke (no report0
  • Diversity, Inclusion & Equity Task Force – Christina Lapierre (no report) off for the summer, return in Sept.

Staff Council Reports

  • Faculty Senate – Ben Ide (no report)
  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)
  • Fundraising Committee – Amy Kopec
  • We are signed up for the MCM Fundraiser in the fall. Start date for the fundraiser will be October 9 and end on Oct 23. We will be selling Butter Braid Pastries and Joyful Traditions Cake Rolls. Delivery date is November 12. Order forms to come.
  • Human Resources Department – Lynn Thibodeau (no report)

Agenda Items for Discussion

  • Still have one more position open for non-exempt member at large
  • Ben working with human resources to try to recognize staff on a monthly basis rather than just once a year
  • Role of Community Representatives
  • Community reps help draw attention to staff in their departments
  • Still need community reps for a few areas
  • Collect all names of staff in each department, try and create a way of contacting all staff for surveys, polls, mass mailings
  • Clarified role of community rep: represents the constituents within their group, come to the meetings, bring whatever concerns your group has and voice them at the meeting or to the e-board, and bring information back from meetings to communities, making sure there is communication across the university, create feeling of community amongst groups
  • Want to start focus on issue of rollover of sick/vacation time, need to collect information across university of how this inability has affected staff members
  • Community reps to collect that data and submit to Ben / Christina by August 14th to bring information to President Woodward
  • Could use a poll so that the data is uniform across communities
  • Discussion of committees
  • Strike wellness committee line for now, until we get a better idea of what wellness initiative the university wants. Some of the stuff can be folded into HRD’s report. Motion approved to suspend this line in future agendas and minutes.
  • Let presidential committee on status of women run till September and see if there is a meeting before we consider taking it off
  • Discussion of new committees:
  • Something generated by staff council on status of women, what are the things that need to be followed up on from what has been discussed in the presidential committee on status of women? Anything that specifically applies to staff as opposed to faculty? Donna going to communicate these thoughts to the presidential committee and ask permission to disseminate staff information back to general meeting. Executive board to reach out to head of presidential committee of status of women (Jane Horvath)
  • Talked about Women’s Nest, both faculty and staff.
  • Ways and means committee - evaluate the way the new staff council operates, look at constitution and bylaws and see if there are things that can be improved. Motion to establish ways and means committee, motion approved.
  • Continue discussion of committees for next meeting
  • Guest speaker: Christine Grant
  • Encouraged people to reach out if they have any ideas or suggestions for improving diversity and inclusion
  • Want to layer the idea of diversity, equity, and inclusion across the campus, interconnect between the groups, build a more inclusive community. How can we continue to create more inclusive campus on all fronts?
  • Larger committee able to make systemic changes in the university, want to ensure that decision makers are helping on behalf of all people on campus, staff members will be on committee
  • Professional days two times per year, taking time out to train and discuss issues related to diversity, equity, and inclusion - will be August and January going forward
  • -Lunch ‘n learn series during the year, discuss topics that need to be addressed
  • Web training for staff and faculty, in the process of seeing how they can do that effectively and efficiently, ongoing training on these subject matters
  • This year’s professional day will be august 22nd, two time slots in morning and afternoon to accommodate employees
  • will be putting UNotes announcements about upcoming NESTs
  • Work intentionally on underrepresented groups, create relationship with smaller non profit organizations around us, bringing about 12 organizations and HR leaders to campus, have hiring managers to check with these organizations when there are positions available to keep it balanced

Minutes are submitted by Lauren Goldman, Recording Secretary.