Staff Council

The University of Hartford's Staff Council represents the rights, needs, interests, and goodwill of all non-union staff at the University of Hartford.

The Staff Council seeks to work collaboratively with other members of the University community to foster a greater sense of shared community. As an advocate and contributor, the Staff Council collaborates with colleagues in the campus community to co-create a greater sense of shared purpose and respect. This commitment to a shared learning community at the University serves to inform and guide our work.

The Staff Council serves as an advocate for University staff members and is committed to a culture of respect in an environment that fosters professional success in accordance with the mission of the University.

Upcoming Meetings

All meetings are held in GSU 335 from 1-2 p.m.

December 11, 2019—David Gordon, Chair of the University's Board of Regents
Please note, this meeting will be held in Wilde Auditorium

January 8, 2020

February 12, 2020

March 11, 2020—President Gregory Woodward

April 8, 2020

May 13, 2020

June 10, 2020

Minutes

October 9, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, October 9, 2019

Attendance: Christina Lapierre, Ben Ide, Lauren Goldman, Brian Nwafor, Tracey Rudnick, Karen Peters, Ann Brown, Rachel Yacouby, Laura D’Angelo-Gohn, Amber Connelly, Debi Cap, Shelli McMillen Soto, Dawn Zumbroski, Kelly Anderson, Leonard Bretton, Bettina Viereck, Lisa Wollenberg, Donna Fleischer, Carla Fuller, Marsha Gaulin, Ellen Levasseur, Lisa Cote, Dianne Silliman, Denise Limberger, Jamie Harlow, Dameris Kates, Lindsay McKeegan, Brian Verderosa, Fallon Roberson Roby, Jasmine Lopez, Jedda Decker, Brittany Meservey, Lindsay Stack, Christina Hilliard, Lorelle Wilson, Bevin Rainwater, Randi Ashton-Pritting, Sean Parke, Lynn Galvin, Dave Stender, Amy Kopec, Meaghan Murphy, Margaret Reynolds, Diane Purcell, Stephanie Fengler, Linda Zigmont, Lawrence Rosado, Celena Whitmore, Cindy Oppenheimer.

Minutes

  • Didn’t meet quorum so were not able to approve minutes from September 11 meeting, will have to do so at next meeting.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting/Laura Heemskerk

BAT met on August 28 to begin the budget process for the 2019-2020 year. Hartford Health Care will be taking over the student health care provision (does not include CAPS) taking over from ProHealth. Hartford Health Care will provide the students with 24/7 virtual nurses. BAT will take the fall semester to review the University’s strategic plan (or equivalent); discuss the priorities. BAT is discussing a name change to reflect the University priorities and the next meeting is October 3, 2019.

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin

BTF met on 9/19 and 10/3 to discuss renewal of benefits. Dental will remain the same. Still waiting for September claim information to determine rate adjustment. Pet insurance will be offered as of 1/1/20. More details to follow.

  • Diversity, Equity & Inclusion Task Force – Christina Lapierre (no report)

Staff Council Reports

  • Faculty Senate – Ben Ide

President Woodward spoke to the Faculty Senate and talked about changes at the Career Studio (formerly the Career Services Center), which will become more central and unavoidable for students, though he is still keen on emphasizing the humanities, and making students more well-rounded – something that makes graduates more desirable to employers. Relatedly, he said it is time to take the Pathways project off hold. Projected costs on the Dana addition keep going up, but we should still be able to cover it. 48% of our new freshman class self-identified as students of color, 38% as first generation, and we have a higher level of Pell Grant eligible students. Since the Provost wasn’t available to speak, President Woodward spent the rest of the time answering questions about increasing and expanding graduate programs, the strategic plan, making the University more visible, and green initiatives with new construction.

  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)

  • Fundraising Committee – Amy Kopec

Fundraiser has started and details have been sent out via Community Reps and UNotes. Start date for the fundraiser is October 9 and closing on October 23. Everything can be done electronically for ordering.

Amy is stepping down as chair of the Fundraising Committee after this last fundraiser. Please Let Ben know if you or someone you know might be interested in an opportunity to lead this important group.

  • Human Resources Department – Lynn Thibodeau (no report)

  • Hospitality Committee – Rachel Yacouby/Laura D’Angelo-Gohn/Ben Ide

Met on September 27. Highlights:

Discussed logistics of monthly staff recognition award. Community Reps ask for nominations, E-Board and HRD review submissions and select recipient. UNotes would feature a “spotlight” interview from the award recipient.

Partner with different organizations/departments within University (IA, HRD, etc.) to host events sponsored by SC. Organize a SC team for Trivia Night at Hawk’s Next. Plan “After 5” events to celebrate staff birthdays, paint nights, board game nights, therapy dog visits.

  • Ways & Means Committee – Ben Ide/Rachel Yacouby/Cindy Oppenheimer

Had its first meeting September 12, and its first recommendation will be discussed at the November 13 SC meeting.

New Business

Guest Speaker: President Woodward

  • Discussed the current situation for the University and enrollment

  • 1423 first year students this year, above the most likely scenario by about 50, about 50 below the best case scenario.

  • Expect new academic building, i.e. ENHP & CETA to bring in over 600 new students in the areas of athletic training, exercise science, expanding PT & Engineering.

  • The new nursing program enrolled 103 new students with over 1200 applicants to the program.

  • 48% of incoming students identified as students of color, highest number in UHart history

  • GPA average of incoming students is highest in history.

  • 41% of incoming students are first generation college students, which is a great thing for the university’s mission and vision; however, this also means it will be harder to retain/graduate this class than those in the past.

    • The discount rate to the incoming freshman class is 62% or $23,000 charged per student on average.  As a University we will not go past the 62% discount rate, this would devalue the education. Would rather be a little smaller as an institution with higher quality, than huge with lower quality students and education.

  • Trying to come up with good financial aid/upper class financial aid, more in student’s dean’s office (learning communities in dorms, student success center, etc) to help with retention

  • About 4,430 undergraduate students currently, if we get to $5,000 the budget will be in great shape. In order to obtain this the University needs to recruit 500 more undergraduates which would bring in $12mm in net revenue.

  • This year, we are negative in budget by about $3.5 million, last year we were at $8 million

  • Borrowing $50 million, refinanced $40 million

  • Going to offer to the public $90mm in bonds at 3.5%

  • The University took out a $10 million line of credit, using right now on campus to upgrade classrooms, residence halls, building entrance, fix the bridge, planting, landscaping.

  • The cost to build the new ENHP & CETA buildings will be $58 million.

  • It will cost $30 million to build the new wellness/recreation center.

  • The senior class is the largest class to graduate at 1700 students. It is unlikely we will see a large class like this for a while.

Answered questions from staff:

Q: Morale is low among the employees at the University (both faculty & staff).  We realize raises are difficult but have you and your staff thought of other ways to increase morale?  For example, giving staff additional time off such as extending the holiday break to include Christmas Eve, add the Wednesday before Thanksgiving or making a long weekend during Spring Break.  Also giving gift cards and/ or reorganization to individuals supervisors about going above and beyond.

A: We are going to close the school at 3:00 Wednesday before Thanksgiving, have people only come in half day on Monday the 23rd, have Christmas Eve off, and not come back until the 2nd.

  • Noted that he has been seeing that morale is low, but wants to know what that is based on. What are the drivers of morale? Based on the questions, it seems that the drivers are money based.

Q:  With the recent outside consulting group hired to review the HR Department, what if anything at this time can you tell us?

A: We are working on creating efficient, structural plans on campus, work harder at being developmental, rather than just administrative support.

Q: What if any, are the plans for salary increases for job performance and cost of living?  In some cases, staff were given a 1% increase which does not constitute an excellent service rating or a cost of living increase. How are the Dean’s even determining the worth of their staff if they don’t even know what the staff do to determine salary increases?

A: Half a million dollars will be added to people’s salaries to try to create equity adjustments, look at bands, amount of time working here, where has it not been equitable or fair.

Q: President Woodward has made the statement on several occasions that there would be a retirement for Faculty and Staff but during Laura Whitney’s talk where she stated it would be for Faculty.  When questioned she said maybe for Staff. Why would staff not be included?  Are they worried they could not fill the positions because of the low wages they pay staff?

A: This is for staff and faculty, this was a misunderstanding

Q: About how long does it take to reach the midpoint in the band?

A It should take about 7 years in the band to move from the midpoint to the high point. Strongly encouraged taking initiative if you want a raise, partly up to you to make that happen, can’t automatically double everyone’s salaries if that isn’t what the university values the job at.

Q: What are you doing to help staff promote within the University?  Very few positions have posted to staff only, yet there are positions which staff could be qualified for which are being advertised to the outside.  In many cases staff are being passed over for outside candidates.

A: Expressed that there have been many internal searches and no one has applies, wants people to take more initiative and inquire more, apply when there are opportunities, though we also have to find better pathways for people to move.

Q: What are your thoughts on staff employee salaries that are significantly below the minimum salary of their pay grade? For example, the minimum salary for the Resident Director (RD), G salary grade is $40,611. Currently our salaries are $30,000 which is $10k below the minimum salary grade.

A: They consider room and board to be part of the compensation, maybe overall value has to be rethought but can’t change how every job is valued.

Q: Any thought about student loan forgiveness programs?

A: Encouraged staff member to look into it and they can look at it.

Campus News/Updates

  • A retirement/medicare workshop will be held as follows for all employees who are considering retirement in the future. October 15 from 12:00-1:00 pm in the Konover Great Room and October 31 from 3:00-4:00 pm in GSU 339. The guest speaker is from the North Central Area Agency on Aging (NCAAA).

  • The new Wellness Workshop series will begin on Wednesday, October 2, 2019. The 12 week series will last through Wednesday, December 18, 2019. All workshops will be held on Wednesdays at 9 a.m. in GSU 331/333. HRD has received generous support from Aetna, so we will be able to continue to provide a reimbursement to the regular full-time and regular part-time faculty and staff who participate in this Wellness Workshop series. For this new series, the employee reimbursement schedule is as follows: 100% reimbursement of the monthly fee if the employee attends, at minimum, 10 out of 12 meetings on campus; 50% reimbursement of the monthly fee if the employee attends, at minimum, 6 out of 12 meetings on campus. At the conclusion of the 12-week series, the employee will be notified directly if they have met participation requirements and are eligible for the reimbursement. For more information or if you are participating in the Wellness Workshop series, please contact Lindsay McKeegan, HR Manager, Services & Programs, at 860.768.4667 or lmckeegan@hartford.edu.

  • Diversity Speaks: Come to Small Conversations About Belonging & Being Seen. Each panelist has agreed to continue their conversation in a smaller group setting on campus in the coming weeks. Please mark your calendar to attend the smaller conversations on the following date: Friday, Oct. 4, noon to 1 with Jay Williams in the Commons Private Dining Room; Wednesday, Oct. 9 noon to 1 p.m. with Jayden Rameikas ’22, location to be announced; Monday, Oct. 14, 1 to 2 p.m. with Fred Colon in the Commons Private Dining Room; Wednesday, Oct. 23, noon to 1 p.m. with Mildred McNeill, location to be announced; Friday, Nov. 1, noon to 1 p.m. with Robin McHaelen in the Commons Private Dining Room.

  • Faculty/Staff vs Student Kickball Game: Thursday, October 10th from 12:00-1:00 pm at GSU front lawn (in front of the main GSU entrance). Faculty/Staff RSVP to stconduct@hartford.edu

  • TIAA Monthly Enrollment Meetings & Individual Consultations: TIAA Consultant Rick O’Brien visits the University of Hartford monthly to provide individual consultations. Additionally, Rick helps conduct monthly enrollment meetings for all employees eligible to begin participation in the TIAA retirement annuities. This meeting includes a thorough review of the plan and investment options as well as assistance in completing the appropriate enrollment forms. Rick is available for individual counseling with current TIAA plan participants and will be on campus from 9 a.m. until 4 p.m. on the following dates to conduct individual counseling sessions on Oct 10, Oct 29, Nov 12, Nov 21, Dec 4 & Dec 19.

Next General Meeting: Wednesday, November 13, 2019

Minutes submitted by Lauren Goldman, Recording Secretary.

September 11, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING

Wednesday, September 11, 2019

Attendance: Ben Ide, Christina Lapierre, Lauren Goldman, Linda Zigmont, Stephanie Fengler, Laura D’Angelo-Gohn, Pam Masi, Kelly Anderson, Allison Poulin, Meaghan Murphy, Rebecca Lee, Rachel Yacouby, Laurie Fasciano, Lawrence Rosado, Cindy Oppenheimer, Jackie Orlowski, Lynn Stanley, Lindsay McKeegan, Donna Galin, Carla Fuller, Sharron Dillon, Bettina Viereck, Angel Mcniel, Lydia Chiapetti, Ellen Levasseur, Margaret Reynolds, Anthony Williams, Amber Connelly, Dameris Kates, Dianne Silliman, Laura Heemskerk, Lisa Wollenberg, Glandina Morris.

Minutes

  • The minutes from August 14, 2019 were approved.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting/Laura Heemskerk

BAT met on August 28 to begin the budget process for the 2019-2020 year. Hartford Health Care will be taking over the student health care provision (does not include CAPS) taking over from ProHealth. Hartford Health Care will provide the students with 24/7 virtual nurses. BAT will take the fall semester to review the University’s strategic plan (or equivalent); discuss the priorities. Then in the spring semester be sure that the budget that is put forward is consistent with the priorities. BAT is discussing a name change to reflect the University priorities and the next meeting is October 3, 2019.

  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin

  • Diversity, Equity & Inclusion Task Force: Christina Lapierre (no report) off for the summer, return in Sept.

Staff Council Reports

  • Faculty Senate – Ben Ide (no report). Next meeting is September 17, 2019.

  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)

  • Fundraising Committee – Amy Kopec

    • We are signed up for the MCM Fundraiser for the fall. Start date for the fundraiser will be October 9 and end on Oct 23. We will be selling Butter Braid Pastries and Joyful Traditions Cake Rolls. Delivery date is November 12. Order forms to come.

  • Human Resources Department – Lynn Thibodeau (no report) 

New Business

Guest Speaker: Chris Monroe, USI Insurance Services

  • Question about CVS and Aetna, epipen costs: advantage with getting scripts through CVS but not required; individual drugs have discrepancies but usually not $200, you can go to another drugstore for lower prices as long as your doctor calls it in, maintenance only is supposed to be through CVS and you can still opt out by calling Aetna

  • Q: health savings account and Soc Security means couldn't switch to PayFlex HSA; there are several qualifiers for HSA, can have HRA and FSA instead, can't just keep the money there either

  • Q: CPAP supplier Lincare (sp?) only sending one supply, are there other suppliers?; Chris can look into other suppliers and can advocate for Univ employees on this and other matters

  • Q: can spouse join our healthcare during the gap between two jobs, what's the level of affordability?; gov't says health costs can only be 9.68% of monthly income, gets blurry when you consider spouse and children, depends on how long they have to wait until the next employer covers health care costs, play the COBRA game where you wait 60 days (from when you get the letter) to see what the expenses/claims are before paying premiums retroactively, even then you have 45 days to pay afterwards

  • Q: why do you have to re-input the address in Payflex?; "Payflex is deficient" compared to Optum and people know it

  • Comment: pay outs are so late you can go into collection, just calling doctor and giving them payment; We have told Aetna that Payflex is terrible (though customer service is nice), don't know when (if) it's getting better, will talk to Aetna Monday

  • Q: Aetna is sending out too many qualifications for PT, need to get reauthorized more frequently

  • Q: Delta Dental is better, could we look at that for the University, or can we get it individually and get reimbursed?; Reimbursed = no, Dental DMO has great benefits but the network of dentists is very small (Dr. Gish), Dental PPO means you can see anyone but get a break on costs in network but the benefits aren't good, recently waive costs for preventative, rates aren't going up in 2020, you can also jump back and forth between DMO and PPO month to month (change on the 15th but whole family will also move)

  • Q: What's the split for plan type enrollment?; 125 employees use Point of Service, 625 are split between the two deductible plans, 110-120 are using the high deductible.

We are getting close to locking down the costs for next year and it's based on this year's usage. The average of enrollee is 51. There's a standard projected increase annually of 8% medical and 13% RX.

  • Q: Got a specific spam call, data breach?; HRD passed it on so they could look into it, also could have been legit

  • Encouraged staff to reach out to him if they have any other questions or concerns, emphasized his role as an advocate

 Old Business

  • Reminder for community reps to submit names of represented staff

  • Update on vacation rollover survey - continued into September, should have more solid results by October - 121 responses so far, Steph will email link to community reps and put it in UNotes again

  • Ben still needs to schedule meeting with Laura Whitney

  • David Gordon, Chair of board of regents, agreed to come speak at Staff Council meeting

  • Collect questions in advance to ask him

  • Christina and Ben met with Chris Grant about several affinity groups about diversity and inclusion on campus

  • Chris wants staff council to be part of the effort to continue it

  • waiting on climate survey data

  • Diversity Speaks: Belonging and Being Seen.- Tuesday, September 24, 12-1 pm

UHart’s campus community is enriched by its diversity, but does diversity equate to inclusion? Join us for the first in a series of campus-wide dialogues to foster diversity, equity, and inclusion and fashion a welcoming environment where all can thrive and succeed. This year-long Diversity Speaks project is present through a partnership between Travelers and the President’s Office, Division for Diversity and Community Engagement.

  • New faculty senate roles announced on UNotes

Next General Meeting: Wednesday, October 9, 2019

August 14, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL

Minutes

Wednesday, August 14, 2019

Discussion and approval of minutes from July 10, 2019 general meeting were approved.

Attendance: Christina Lapierre, Stacie Wentz, Amy Kopec, Donna Clarke, Carla Fuller, Kelly Anderson, Linda Zigmont, Lawrence Rosado, Lisa Wollenberg, Sean Parke, Sally Henowitz, Rachel Yacouby, Cindy Oppenheimer, Victoria Sandoval, Tom Nyman, Rebecca Lee, Robert Califiore, Laura Heemskerk, Laura D’Angelo-Gohn, Debi Cap, Donna Fleischer, Betti Viereck, Bonny Taylor, Margaret Reynolds, Lydia Chiappetti, Angel McNiel, Ben Ide.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting / Laura Heemskerk: Next meeting is August 29, 2019.

  • Benefits Taskforce – Cindy Oppenheimer / Lynn Galvin: No report

  • Diversity, Inclusion & Equity: Christina Lapierre (no report) off for the summer, return in Sept.

 Staff Council Reports

  • Faculty Senate – Ben Ide (no report)

  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)

  • Fundraising Committee – Amy Kopec

  • We are signed up for the MCM Fundraiser for the fall. Start date for the fundraiser will be October 9 and end on the Oct 23. We will be selling Butter Braid Pastries and Joyful Traditions Cake Rolls. Delivery date is November 12. Order forms to come.

  • Human Resources Department – Lynn Thibodeau

Building upon the highly successful first Diversity Staff Professional Day last April, the President’s Office on Diversity, Equity, and Inclusion, in partnership with the Office of Human Resources Development, is pleased to invite you to attend a half-day training at our next Diversity Staff Professional Day on Thursday, Aug. 22.  The theme for this day will be Unconscious Bias, Blind Spots, and Inclusivity: Aligning Behavior with Intention.  The workshops and keynote address will assist to deepen and increase participants’ awareness of implicit bias and reduce its impact at the University—thereby creating an inclusive community. The sessions are designed to allow employees to attend either in the morning or in the afternoon, either before or after the keynote address.

Aug 22, 2019 Schedule:

9:30 a.m. Morning participants check in—location to be announced

10–11:30 a.m. Interactive workshop

Noon—1:30 p.m. Keynote address: Wilde Auditorium - All are encouraged to attend.

1:45 p.m. Afternoon participants check in—location to be announced

2:00–3:30 p.m. Interactive workshop (repeat of morning workshop)

Attendees are invited to bring lunch to either session and to eat in the half hour break before or after the keynote address. The interactive keynote address will be delivered in Wilde Auditorium by Wanda Heading-Grant, EdD, Vice-president for human resources, diversity, and multicultural affairs at the University of Vermont (UVM). Her three-decade career spans a broad range of academic and administrative roles including executive director, associate dean, associate provost, chief diversity officer, and vice president. In a state (Vermont) that is not known for its diversity, she has been successful in bringing topics of diversity, inclusion, and access into everyday conversation at UVM.

The training workshops will be conducted by Jamal Jimerson and Esther Jean-Marie ’15, co-owners of Thought Partner Solutions, a diversity, equity, and inclusion consulting and coaching company based in Manchester, Connecticut. A highly sought-after speaker and trainer, Jimerson combines research, personal stories, and professional experience in his presentations and trainings. Jean-Marie earned her undergraduate degree in international studies at UHart. She has a passion for charitable work, social justice, racial justice, and gender equity.

Read more about Heading-Grant, Jimerson, and Jean-Marie: https://www.hartford.edu/about/offices-divisions/human-resources-development/professional-dev-bios.aspx

Register for the Aug. 22 training: https://www.hartford.edu/about/offices-divisions/human-resources-development/professional-day-training.aspx

Old Business:

  • Reminder to Community Reps to submit names of their represented staff to the Chair so we are able to maintain an active list of staff for purposes of survey’s & email communication.

  • Vacation Rollover Survey – Ben provided some prelim data on the survey.

    • At this time, 112 staff have responded with 51 being non-exempt and 58 exempt.

    • Non-exempt average days of unused time = 1 day

    • Exempt average days of unused time = 2

    • Discussion by staff was can we rely on this information being accurate? It was responded by eboard members that we have nothing else to base numbers off of and we have to hope that staff are being truthful.

    • The Vice-Chair will email Public Safety & Facilities the vacation survey for their staff to complete.

    • The survey will remain open until the end of September since some staff are 10-month employees.

  • Continued discussion on Staff Council committees:

    • Ad hoc for academic office personnel

      • Discussion of the creation of this new exploratory committee was brought up by the Chair.

      • Staff who are office personnel stated that the committee should be “office coordinators” not personnel since this is a very specific group of people within job classifications.

      • The only colleges that have these specifics job classes are ENHP and A&S.

      • Further discussion of this topic was stated that there is a “lack of structure within colleges as it relates to these positions”, “lack of accountability”, “each college runs separately”, “lack of chain of command”.

      • The purpose of this committee would be to find “commonality of issues” that can be addressed at staff council with solutions that can be provided to leadership.

      • A motion was moved to create a new committee called “Office Coordinators” and was second. Motion was approved.

    • Join/create University Environmental & Sustainability Committee – tabled for further exploration by Chair.

    • A new Ways & Means committee was created and will be led by Ben Ide, Cindy Oppenheimer, and Rachel Yacouby.

    • A new Hospitality Committee was created and will be led by Laura D’Angelo-Gohn and Rachel Yacouby.

New Business:

  • The Chair welcomed new Community Reps Margaret Reynolds from Res Life & Victoria Sandoval from Institutional Advancement, and Betti Viereck At-Large Rep for Non-Exempt Staff.

  • Are there any updates from Community Reps as it relates to their community and/or that needs to be addressed in the general meeting?

    • This will be moved to “old business” going forward for Community Reps to update staff as needed.

    • From Rachel Yacouby (Hartt):

    • Garmany series individual tickets plus all Hartt collegiate Music and Dance performance tickets are available now.

    • Brigadoon tickets will be available on Tuesday, September 10

    • Lincoln Vaudeville (10/3-10/6) in McCray reservations will not be accepted prior to Thursday, September 12 at 10 a.m.

    • Cloud 9 (10/10 – 10/13) in Roberts reservations will not be accepted prior to Tuesday, September 17 at 10 a.m.

    • Curious Incident of the Dog in the Nighttime (11/7 – 11/10) in McCray reservations will not be accepted prior to Tuesday, October 8 at 10 a.m.

    • Anyone can whistle (12/12 – 12/15) in Roberts reservations will not be accepted prior to Tuesday, November 12 at 10 a.m.

    • For paid ticketed events, each University of Hartford faculty/staff/student get one free ticket per run of the show.

    • Contact the Box office at 860-768-4228 with any questions or to get your tickets. You can also go online 24/7 at http://www.hartford.edu/boxoffice or stop by the box office located in Lincoln Theater during business hours.

  • Staff Council Commission on Diversity, Equity & Inclusion. The Chair announced that he was approached by Christine Grant for the creation of committee to review and act on DEI issues. Christine Grant will be advisor to the committee. The Chair appointed Christina Lapierre, Vice Chair, to lead these efforts in collaboration with Christine Grant.

    • Staff brought up mention of other committees that have the same change so the question has become how are any of these committees different?

    • The Chair responded that he will speak with Christine Grant to understand the difference in these committees so groups are no doubling up on work.

    • One staff member responded that she is on a task force for the President relating to DEI and this group has been stopped by the President at this time.

  • The Chair announced that a meeting with Laura Whitney, Interim CFO and staff is being scheduled.

    • Staff mentioned that it would be best to get her schedule and we can work around her time and schedule accordingly.

    • The purpose of this meeting is to understand the budgets and areas of concern, particularly salaries.

  • The topic of change and how are things going to be different was discussed.

    • It was stated that if leadership is not willing to change, then how are we going to make this change?

    • It was stated that a pattern of no change has been consistent for 18 years.

    • It was stated that we, as staff, need to invite someone from the Board of Regents or meet with them to ask questions. They are essentially the gatekeepers of all financial matters.

  • As a reminder for the September 11 meeting that the Broker for the University will be the guest speaker from 1:00-1:30 so if there are concerns regarding health care coverage, please bring your questions. 

NEXT GENERAL MEETING: Wednesday, September 11, 2019 at 1:00p.m. GSU 335

Respectfully submitted by Christina Lapierre, Vice Chair on behalf of the Recording Secretary.

July 10, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING MINUTES

Wednesday, July 10, 2019

Attendance: Ben Ide, Christina Lapierre, Lauren Goldman, Linda Zigmont, Stephanie Fengler, Shelli McMillen, Laura D’Angelo-Gohn, Pam Masi, Kelly Anderson, Allison Poulin, Meaghan Murphy, Lisa Wollenberg, Tom Nyman, Lawrence Rosado, Amy Kopec, Sue Fitzgerald, Christine Grant, Laura Heemskerk, Dawn Zumbroski, Lindsay McKeegan, Joseph Van Gilder, Carol Courtney, Kate Darcy Hohenthal, Nicole Kurker-Stewart, Kate Marusa, Ellen Levasseur, Betti Viereck, Donna Fleischer, Donna Clarke, Sean Parke.

Discussion of Minutes from June 12, 2019 general meeting.

  • The minutes from June 12, 2019 were approved.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting / Laura Heemskerk (no report) Off for the summer, returning Sept.
  • Wellness Committee – HRD, Lindsay McKeegan (no report)
  • Benefits Taskforce – Cindy Oppenheimer / Lynn Galvin
  • Presidential Commission on the Status of Women - Donna Clarke (no report0
  • Diversity, Inclusion & Equity Task Force – Christina Lapierre (no report) off for the summer, return in Sept.

Staff Council Reports

  • Faculty Senate – Ben Ide (no report)
  • Treasurer’s Report – Linda Zigmont: Balance is $1,089.90 (no change)
  • Fundraising Committee – Amy Kopec
  • We are signed up for the MCM Fundraiser in the fall. Start date for the fundraiser will be October 9 and end on Oct 23. We will be selling Butter Braid Pastries and Joyful Traditions Cake Rolls. Delivery date is November 12. Order forms to come.
  • Human Resources Department – Lynn Thibodeau (no report)

Agenda Items for Discussion

  • Still have one more position open for non-exempt member at large
  • Ben working with human resources to try to recognize staff on a monthly basis rather than just once a year
  • Role of Community Representatives
  • Community reps help draw attention to staff in their departments
  • Still need community reps for a few areas
  • Collect all names of staff in each department, try and create a way of contacting all staff for surveys, polls, mass mailings
  • Clarified role of community rep: represents the constituents within their group, come to the meetings, bring whatever concerns your group has and voice them at the meeting or to the e-board, and bring information back from meetings to communities, making sure there is communication across the university, create feeling of community amongst groups
  • Want to start focus on issue of rollover of sick/vacation time, need to collect information across university of how this inability has affected staff members
  • Community reps to collect that data and submit to Ben / Christina by August 14th to bring information to President Woodward
  • Could use a poll so that the data is uniform across communities
  • Discussion of committees
  • Strike wellness committee line for now, until we get a better idea of what wellness initiative the university wants. Some of the stuff can be folded into HRD’s report. Motion approved to suspend this line in future agendas and minutes.
  • Let presidential committee on status of women run till September and see if there is a meeting before we consider taking it off
  • Discussion of new committees:
  • Something generated by staff council on status of women, what are the things that need to be followed up on from what has been discussed in the presidential committee on status of women? Anything that specifically applies to staff as opposed to faculty? Donna going to communicate these thoughts to the presidential committee and ask permission to disseminate staff information back to general meeting. Executive board to reach out to head of presidential committee of status of women (Jane Horvath)
  • Talked about Women’s Nest, both faculty and staff.
  • Ways and means committee - evaluate the way the new staff council operates, look at constitution and bylaws and see if there are things that can be improved. Motion to establish ways and means committee, motion approved.
  • Continue discussion of committees for next meeting
  • Guest speaker: Christine Grant
  • Encouraged people to reach out if they have any ideas or suggestions for improving diversity and inclusion
  • Want to layer the idea of diversity, equity, and inclusion across the campus, interconnect between the groups, build a more inclusive community. How can we continue to create more inclusive campus on all fronts?
  • Larger committee able to make systemic changes in the university, want to ensure that decision makers are helping on behalf of all people on campus, staff members will be on committee
  • Professional days two times per year, taking time out to train and discuss issues related to diversity, equity, and inclusion - will be August and January going forward
  • -Lunch ‘n learn series during the year, discuss topics that need to be addressed
  • Web training for staff and faculty, in the process of seeing how they can do that effectively and efficiently, ongoing training on these subject matters
  • This year’s professional day will be august 22nd, two time slots in morning and afternoon to accommodate employees
  • will be putting UNotes announcements about upcoming NESTs
  • Work intentionally on underrepresented groups, create relationship with smaller non profit organizations around us, bringing about 12 organizations and HR leaders to campus, have hiring managers to check with these organizations when there are positions available to keep it balanced

Minutes are submitted by Lauren Goldman, Recording Secretary.

June 12, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL GENERAL MEETING - DRAFT

Wednesday, June 12, 2019 

Attendance: Lauren Goldman, Laura Heemskerk, Ben Ide, Barbara Dessureau, Pam Masi, Rebecca Lee, Jesele Paragone, Lisa Wollenberg, Dianne Silliman, Lindsay McKeegan, Denise Limberger, Dameris Kates, Donna Clarke, Tom Nyman, Bonny Taylor, Kelly Anderson, Meaghan Murphy, Amy Kopec, Carla Fuller, Sean Parke, Sally Henowitz, Rachel Yacouby, Cindy Oppenheimer, Laura D’Angelo-Gohn, Christine Lapierre, Allison Poulin, Marsha Gaulin. 

Discussion of Minutes from April 10, 2019 and May 8, 2019 general meetings.

  • The minutes from April 10, 2019 were approved.
  • Review of May 8, 2019 minutes: make a note that attendance was not recorded, correct spelling of Jen Conley’s name. Minutes were approved with these amendments.

University Committee Reports

  • Budget Advisory Team – Randi Ashton-Pritting/Laura Heemskerk (no report – committee resumes in Sept)
  • Wellness Committee – HRD, Lindsay McKeegan/Barbara Dessureau: No report
  • Benefits Taskforce – Cindy Oppenheimer/Lynn Galvin
    • Reviewed Staff Council request to modify spousal exclusion.
    • Looking into possibility of offering Pet Insurance.
    • Next enrollment for benefits will be “Passive Enrollment”. Only employees making changes to their coverage would have to enroll, anyone else their benefits would roll from the previous year. This would not include health savings accounts. More details to follow.
    • If you have any issue with your health insurance, remember to contact HRD or the broker.
    • President Woodward has scheduled a meeting for June 20th with BTF to discuss spousal exclusions; Cindy will not be at meeting but will send notes. If you have any suggestions or thoughts, please email them to Cindy to bring forward for meeting.
  • Presidential Commission on the Status of Women – Donna Clarke (No report)
  • Diversity, Inclusion, and Equity Task Force: Christina Lapierre
  • Recruitment – What are action items we can start implementing immediately?
  • Attending job fairs (HRD) – recruiting applicants that may also be potential students
  • Touch base with Career Services- they offer standard career fairs throughout the year, can we be an employer?
  • Other University career fairs – UCONN, CCSU
  • Link on HR webpage – staff/faculty stores about “working at the University”, spotlight different areas
  • Can employee referral name be added to applicant tracking system application?
  • Recruitment Fair on campus – invite outside organizations here
  • Link to attractive benefits about working here – affinity groups, paid maternity/paternity (2 weeks), flex work schedules, tuition remission
  • Make internal staff more conscious of what positions are open
  • Retention – What are action items we can start implementing immediately?
  • Stay/transfer interviews
  • Mentors
  • Cohort Training
  • Develop “X” year plans with new employees (managers)
  • Events like Hog River Picnic
  • Supervisor more regular check ins
  • First year employee NEST?
  • Hold all employees accountable – perception is some people doing a lot of work while others are not
  • Let new employees know how salary increases work – HR has this discussion when asked by a prospective new hire
  • Other rewards for employees? – Starbucks?
  • Have an easy “reporting” system to acknowledge faculty/staff who go above and beyond to enhance the student experience, make an impact 

Staff Association Reports

  • Web Advisory Committee – Barbara Dessureau
    • As you all know, the new website launched at the end of May. OOMC is doing some tweaking to areas but the site is a big success. Updates can’t be made until the end of June earliest. If there are problems with your department’s site, contact yur content manager or myself.
    • The new Staff Council site’s URL is: https://www.hartford.edu/faculty-staff/staff-council. Please contact myself if you find problems with it.
  • Faculty Senate – Ben Ide
    • President Woodward spoke at the Faculty Senate meeting and reported on much of the same material he presented at the Staff Council meeting early in the month. He and Provost Fred Sweitzer talked about the relative importance of national college rankings, saying that where the University sits on rankings tends to matter more to potential students from other countries. There are ways that we could artificially boost our numbers (such as changing the status of Hillyer students to “probationary” or counting Hartt School private lessons as “classes”) but we are already on track for making the University a more viable choice for all students. Fred also commended the work of the Faculty Senate over this past year, saying that shared governance only works if you work at it.
    • The May meeting of the Faculty Senate was the last of the academic year. The Faculty Senate is on hiatus until September, with the executive board empowered to make immediate decisions over the summer if necessary. The new executive board is Jerry Katrichis as Chair, Nels Highberg as Vice Chair, and Natalie Politikos as Secretary. There are also several changes to the senate roster due to departmental elections and appointments.
  • Treasurer’s Report – Cindy Oppenheimer – Balance as of 6/12/2019 is $1,089.90 (no change)
  • Membership Director Report – Ellen Lavasseur
  • Fundraising Committee – Amy Kopec
  • Have been contacted by the same company that they did the fundraiser for last Fall. Can do cookie dough, pies, or butter braids. Committee will review and come up with recommendation.
  • Human Resources Department – Lynn Thibodeau
  • Submissions for staff nominations have been extended to June 17th, limit to 1,000 characters.

New Business

  • Approved movement to go over new elected individuals for Staff Council. Announced elections: Ben Ide as Chair, Christina Lapierre as Vice Chair, Lauren Goldman as secretary, Linda Zigmont won votes for treasurer (need to contact to her to see whether she wants to serve as treasurer or non-exempt member at large), Stephanie Fengler as communications director, Linda Zigmont and Cindy Oppenheimer as non-exempt community representatives at large. By volunteering: the exempt representatives at large are Tom Nyman and Kate Hohenthal.
  • Guest Speaker: Jason Farrell, Director of Facilities
  • Proposed having more regular dialogue with staff, offered to come back to future meetings.
  • Target talking points: construction, cleanliness, sustainability
  • Cleanliness and resources: how to best deploy resources to make best impact possible for students, shared challenge to differently deploy resources, goal is to ensure they put custodians in best position possible to serve the university and make it a good working experience for them
  • Sustainability: waste management proposals, compost, separate waste, 90% of waste that comes off campus is recycled
  • Construction: new center for student success addition to GSU is underway, Barney School addition, new academic building to support the growth of emerging academic programs in initial stages of planning
  • Water tank blew in sports center, working on repairs, utilizing funds for campus revitalization - athletics/recreation, residential halls, creating access to the river, general purpose classrooms in every academic building, $10 million to spend over 3 years.

Minutes are submitted by Lauren Goldman, Recording Secretary.

May 8, 2019

UNIVERSITY OF HARTFORD

STAFF COUNCIL MINUTES - DRAFT

Wednesday, May 8, 2019


Minutes from March 13, 2019 general meeting.
We were not able to discuss or approve minutes as quorum was not met. Will review for approval at next general meeting on June 12th.

University Committee Reports

  • Budget Advisory Team Randi Ashton-Pritting / Laura Heemskerk

BAT met twice in April to finalize the 2019-20 budget that will be presented to the Board of Regents on May 3. The

budget, as requested by the BoR, includes best case, worst case, and likely financial scenarios. Input was taken from

many departments to come up with three estimated budget levels. Next meeting is May 9.

  • Wellness Committee HRD, Lindsay McKeegan / Barbara Dessureau (no report)
  • Benefits Taskforce Cindy Oppenheimer / Lynn Galvin
  1. Chris Monroe (broker) reported on Medical Coverage

o There have been some individual issues with Pharmacy Transition. He works one on one with the employee to resolve. Examples of issues: (1) Diabetic Metter/Supplies – Aetna uses Accu-Chek which is different that UnitedHealth care. 30 members affected. If you are one and have an issue please contact Chris Monroe he can assist (2) Some

medication that individuals have been on for years now need pre-approval. There should not be a problem if you do contact Chris Monroe.

o Early indication look good for a claim year….but we have a very long way to go

  1. Changes to Bereavement Policy. Each year the BTF review specific items, the bereavement policy was on the list (prior to the changes in leadership). On behalf of the Staff Association I proposed the following. This was not a formal request, it was an attempt to start the conversation about possible changes. Jen Connelly, HR stated they would take it under advisement. I would like to hear staff’s feedback.

o Would the University consider changing the bereavement policy for immediate family members from 3 days to 5 days? Currently the University provides: An excused paid absence of up to (3) three days of missed work time will be granted for a death in the immediate family. For this policy, immediate family is defined as children, stepchildren, grandchildren, spouse, parent, stepparent, parent-in-law, grandparent, brother, sister, stepbrother and stepsister. (This is how FMLA defines immediate family member). [Quinnipiac University, University of New Haven and some of the unions in the Connecticut State University system offer 5 paid days].  Fun Fact……Walmart offers 4 paid days off for death of an immediate family member.

o Would the University consider a formal policy for time off for members of the community to pay respect for the death of University of Hartford employee or retiree or co-workers immediate family member?

Members on Benefit Task Force: Lynn Galvin, Robert McAlpin, Cindy Oppenheimer, Ted Sawruk, Hemchandra Shertukde, Laura Whitney, Harry Workman. Consulting Members: Jen Conley, Jamie Harlow, Deb Kidder, Chris Monroe.

  • Presidential Commission on the Status of Women Donna Clarke
  • Diversity, Inclusion, and Equity Task Force: Christina Lapierre

Open Discussion – messaging, recognition, inclusivity

  • We need to reinforce our information with data analytics.
  • Can we get results from climate survey?
  • Messaging needs to be the same across campus, from all levels.
  • Many great recognition (Cooke Award, Outstanding Staff Award), but no one knows about the accomplishments of staff or the same staff are recognized year over year.
  • Offer other events that bring all employees together – Hog River Picnic, Trivia Nights, Kickball Game, Hawktober Weekend.
  • Tweaks to our “language” – faculty vs. staff – makes it feel hierarchical, work to promote cohesion – use employees or community.
  • Cabinet members should have more of a face at events for staff.
  • Random Acts of UHART (kindness cards) – can we ramp this program up more?
  • How do we promote our faculty and staff (social media)

 Recruitment?

  • How do we better recruit minority leaders on campus?
  • Bring to President’s Council – we all are responsible for diversity and inclusion on campus.
  • Review degree requirements versus ‘points scale’ for degree plus experience when hiring new employees.
  • Announcement on internal posting.

 Next Meeting Suggestions?

  • Recruit, retain and recognize
  • Messaging for President’s council 

Staff Association Reports

  • Web Advisory Committee – Barbara Dessureau
  • The new web site is on schedule to launch on May 29. All managers will finish migrating content by May 6. The only item left to be done is for the UHart web team to review and test the new site by May 28.
  • Faculty Senate – Ben Ide
  • President Woodward talked about the recent attack on the campus. He praised Campus Safety's response,crediting them with saving lives, and mentioned measures that we can look at to better prepare for future emergency situations. He also talked about the state of Connecticut's minimum living wage, which was calculated at $19.08/hour in 2014 for single adults without children, and how we have 100 employees who currently don't make that. President Woodward mentioned that the numbers for enrollment and retention for next fall are trending upwards but said that we need to perform budget reduction exercises to meet a budget shortfall. The KPMG auditing firm is reviewing our budget. Dana Hall is going to be renovated and we are going to add an additional academic building, though the location hasn't been selected yet. He said that, though we don't quite have the final numbers on what we saved on health insurance for spousal exclusion, he thought we saved less than we expected and that it wasn't fair to the 50 people who were affected.
  • Laura Whitney, VP of Finance and Administration, introduced herself and spent some time answering questions and talking about the work she is doing.
  • During the course of discussion on short-term disability, faculty members expressed some concern about the acknowledgment form on the access page to the online Employment Manual. (The acknowledgment form was later removed, and the Employment Manual is now available through Self Service.)
  • Elections were held, and the new executive board of the Faculty Senate will be installed during the May meeting.
  • Treasurer’s Report – Cindy Oppenheimer – Balance as of 5/8/2019 =- $1,089.90 (no change)
  • Membership Director Report – Ellen Levasseur – 134
  • Fundraising Committee – Amy Kopac (no report)
  • Human Resources Department – Lynn Thibodeau
  • The inaugural staff professional development day was a huge success. A total of 156 people attended the keynote. Thank you to all who participated in the day. Please remember to complete your survey, if you haven’t. Your feedback is important to us. We hope to see you again -Save the Date for the next Professional Development Day - August 22, 2019.
  • Stay tuned for detailed information on the launching of the Lunch and Learn Series. Our goal is to establish a space for ongoing D&I professional development and discussions.
  • Dialogue for Directions have been distributed to Deans, Directors and Department heads. Competed Dialogues are due back 5/31.

New Business

Guest speaker: President Woodward

  • Showed enrollment statistics for Fall, down 140 in regular admissions, expect some to catch up. Discussed new degrees being offered that are boosting numbers. Yield has increased to 13%, goal is 17%.
  • Talked about his discussion with the board of regents and his hope to grow the school and achieve a positive budget, and his plan to get there.
  • Showed plans for campus projects, new buildings and landscaping space, renovations.
  • Goal is to grow to 5000 undergrads and 2000 grads, work to increase retention.

Next General Meeting: Wednesday, June 12th, 2019 at 1:00 pm.

 

Minutes are submitted by Lauren Goldman, Recording Secretary.

March 13, 2019

UNIVERSITY OF HARTFORD
STAFF ASSOCIATION MINUTES - DRAFT
March 13, 2019

Attendance: Lauren Goldman, Christina Lapierre, Pam Masi, Rachel Yacouby, Sandra Stevens, Lynn Thibodeau, Lindsay McKeegan, Ellen Levasseur, Sean Parke, Donna Fleischer, Donna Clarke, Carla Fuller, Kelly Anderson, Laurie Fasciano, Barbara Dessureau, Allison Ponlin, Katrina Mill, Laura Heemskerk, Joseph Van Gilder, Ben Ide, Christine Ringuette, Betti Viereck, Lisa Wollenberg, Stacie Wentz

Discussion of minutes from February 13, 2019 general meeting. The minutes from February 13, 2019 were approved.

University Committee Reports

  • Budget Advisory Team–Randi Ashton-Pritting/Laura Heemskerk
    BAT met on March 7, 2019. Great strides are being made to reorganize and rename BAT and make the budget process more effective. While the University is looking at the FY20 budget, they are also trying to make the budget more: 1.) Manageable; 2.) Accurate; and 3.) Provide clarity. There are many challenges to the current budget with: 1.) Layers of overlap, 2.) Tracking (Banner and billing lag; requires manual adjustments, 3.) Modeling (relies on much conversation and discussion; needs much data, and marketing analysis). The next BAT meeting will be March 28, 2019.
  • Wellness Committee–HRD, Lindsay McKeegan / Barbara Dessureau (on hiatus)
  • Benefits Taskforce–Cindy Oppenheimer/Lynn Galvin:
    Report from BTF – February 21, 2019
    Update on the Impact of the Spousal Exclusion. Chris Monroe still waiting on so information/figures–discussion moved until the next meeting.
    Recap of the Aetna Implementation. Kudos to all–overall transition went smoothly with few issues. Encourage all to attend upcoming Town Hall Meetings.
    • Open Discussion
    • Wellness discussion–will continue looking into options–incentives discussed
    • Silver Sneakers for Retirees–Chris Monroe will bring this back to United as many of our retirees are unhappy. That being said, there are discounts offered at other gyms.
    • Life and Disability have moved from Aetna to Reliance, calls should be directed to Reliance.
    • Dedicated customer service line–Encourage members to call 866.275.9086
    • Next meeting is March 21, 2019.
Presidential Commission on the Status of Women–Donna Clarke
  • The Presidential Status on the Commission of Women (PCSW) has been working on events for Women’s History Month. Please see UNotes dated 3-6-19 that outlines some of the work.
  • April 3rd PCSW is co-sponsoring “One Night. One CommUNITY, Many Voices". It is an Open Mic night event in Hawks's Nest. We are looking to confirm about 5 participants (students, staff & faculty) to start the event and others can participate once the event gets started. If you or you know of others who are interested, please contact either Kenna or Karen. Participants can perform anything (poems, songs, etc.) that fits with the theme of celebrating & supporting women! Again, it doesn’t have to be you but we need you all to ask around, spread the word and encourage your colleagues to participate in this event that is open to all. Contact Karen Schermerhorn at kschermer@hartford.edu or Patricia “Kenna” McKenna at mckenna@hartford.edu.
  • Diversity, Inclusion, and Equity Task Force: Christina Lapierre
    • The D&I Committee met on 2/28/19 and discussed how the “onboarding” process for new employees can be improved. It was discussed that instead of only meeting with a new employee for 1-2 hours on day 1 of employment, instead HR should be meeting with this new employee quarterly for “check-ins”, provide a campus tour on day of new employment as well as provide resources to the new employee throughout a new employee’s first year of employment. This will also help new employees to bring any concerns/issues to the forefront with HR early on instead of never hearing about a potential concern. This allows HR to be more hands-on with new employees.
    • There will be a Professional Day on campus for all staff on Thursday, April 25, 2019 with a keynote speaker and breakout sessions. The PD day allows all staff to attend and has been approved by the President. Posted in UNotes to register.
    • Next meeting will be Monday, March 18, 2019.
Staff Association Reports
  • Web Advisory Committee–Barbara Dessureau
    • The new University web site will now launch May 29, 2019. It was rescheduled because OMC did not want to deliver a rushed, incomplete site, but rather one of a greater quality. It is also less confusing to students to access a site at the beginning of the semester rather than midway as they start projects and research.
  • Faculty Senate–Ben Ide
    • President Woodward spoke about future plans for improvements on campus. His four year, $10 million plan for enhancing buildings, repairing and upgrading furnishings and infrastructure, and new construction was presented to the Board of Regents. He also said that the contract with the adjunct union is done except for salary negotiations. He'd like to review our decision to exclude spouses with their own healthcare and find out if it was real savings for the University or if it just hurts people. Meanwhile, our healthcare claims are down from last year.
    • Provost Fred Sweitzer provided an update on the CETA Dean search and mentioned the gradual restructuring of the Provost's Office as well as the need to juggle space on campus to accommodate new and expanding academic programs. He also spoke again about his request to move the rules about short-term disability procedures for faculty out of the Faculty Policy Manual in favor of the ones in the Staff Employment Manual. The request was later voted down by the Faculty Senate.
    • The Faculty Senate voted to grant the status of faculty emeritus to individual who have left the University without being granted tenure. Additionally, this designation can also be granted posthumously.
  • Treasurer’s Report–Cindy Oppenheimer
    • Balance has not changed since January meeting, still at $1,090.89.
  • Membership Director Report – Ellen Levasseur
    • Membership report has not changed, still at 134 members/constituents.
  • Fundraising Committee (on hiatus)
    • Human Resources Department–Lynn Thibodeau:
      There are a few interesting training opportunities on the horizon in March and April.
      The ePAF for Originators classes run throughout the month of March, typically on Mondays and Tuesdays. “The electronic Personnel Action Form (ePAF) is an online process completed when a new employee is hired, a change is needed for an existing employee, or a termination of a position/employee is needed. The originator inputs all the required information before sending it over to the approvers until it is ultimately applied electronically to the appropriate BANNER screen(s). Come learn what information is needed and how to process an ePAF from start to finish, how to check status on existing ePAF, and finally there will be time to answer specific questions you have regarding your specific situations. Bring your own examples and questions and a zest to learn. All classes are held in the Computer Center, room 114.”
    • Beginning Access class is scheduled for March 15th.
    • On April 25th, the University of Hartford will be hosting its first annual staff Professional Development Day with the theme of "Inclusion Matters: We Are All Breathing the Same Air”. This half-day experience for staff will focus on educational opportunities on various diversity and inclusion topics. The day will consist of an opening keynote session and two breakout workshops. It is designed and intended for all staff members of the University. More information will follow, and there will be an online registration form for your convenience, as the event comes closer. As always, please remember Space is limited, and seating is first come/first served. E-mail empower@hartford.edu for more information or to sign up for a class. For our full calendar of classes, please visit us at http://www.hartford.edu/empower.

Old Business
Ben announced that most of the community representatives have been identified and he is still looking to fill the last few open areas.

New Business
Presentation: Matt Blocker-Glynn, Director, Center for Community Services
Matt mentioned the upcoming helping hawks event on April 5, 2019. Staff do not need to use personal time to volunteer. Registration is live, there are 20 active community service sites, looking for more volunteers. The goal is to build relationships with staff, faculty, and students outside the classroom and encourage students to become more involved in community service. The volunteer day will involve about 2.5 hours of volunteering, followed by barbecue and raffle.
Partnering with alumni in the local area that will come to volunteer with the group.


Review of the revisions to the Constitutions and Bylaws for Staff Council:
Summary of the changes to the existing Staff Association Constitution and Bylaws:

  • Change of name from Staff Association to Staff Council.
  • Staff Council shifts to a representative body for all non-union staff, and no longer a membershipbased, opt-in organization.
  • For the purposes of voting, one Community Representative will be sent from each of the 19 defined University communities plus four (4) At-Large Representatives, (2) two Non-Exempt, and (2) two Exempt.
  • Membership Director shifts to Communications Director.
  • Staff Council allows for a greater dissemination of information to University staff via Community and
  • At-Large Representatives, and Communications Director.
  • Question by Staff: Several staff members were not satisfied with the current language of the bylaws regarding community representatives. How will they know the community representative will actually be representative of the staff without rules or regulations?
  • Question by Staff: A staff member asked whether staff members can still send communications and questions directly to the chair if they don’t want to go to their community rep. Ben assured that staff members can still communicate directly with the chair. Friendly Amendment Proposed by Staff: A staff member proposed a friendly amendment that language should be drafted to amend the proposed bylaws to stipulate the responsibilities of the community reps to include terms, job description, designation of meetings, how they’re elected and if they send proxies. Motion was approved to amend language.
  • Approval of constitution and bylaws will be held off until community representatives have met and
    discussed possible changes to the language in the bylaws.
  • Vice Chair, Christina Lapierre offered to draft up language for the community rep section that covers the concerns raised by staff in the general meeting for review and approval at the April 10, 2019 meeting.
  • Comment by Staff: A staff member was frustrated that the first professional development event was scheduled on the same day as another big university event, making it impossible to attend both. Vice Chair, Christina Lapierre had reached out to the Diversity Office to 1) record the event for those who cannot attend, and 2) scheduling future PD for staff to not conflict with other University events where staff are needed moving forward.
  • Next General Meeting: Wednesday, April 10, 2019 at 1:00 p.m.

Minutes are submitted by Recording Secretary, Lauren Goldman.