Employee Vaccine Requirement Deadline of Aug. 15
As announced recently, all employees will be required to be fully vaccinated or get their first dose of the vaccine by Sunday, August 15. There will be a process for applying for an exemption, and those who are not fully vaccinated will need to wear a mask and be tested. This will ensure the maximum safety and security for the entire campus and preserve the ability to deliver on our mission.
Health-care officials and the CDC consistently indicate that the best way to avoid contracting and spreading the virus is to become vaccinated. Even when we have seen breakthrough infections, those vaccinated individuals who contract COVID-19 are less likely to experience extreme illness and hospitalization. Therefore, in the interest of the health and safety of the community, all employees are required to be fully vaccinated or get their first dose of the vaccine by August 15.
You must upload your vaccine card once you are fully vaccinated. If you have already done this, you do not need to resubmit. (Fully remote faculty who only teach online programs do not need to upload their cards.)
| • | Please click here to upload your vaccine card. |
| • | Log in using your email username (without using @hartford.edu) and your email password. |
| • | You can also log in via Self-Service Center
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| • | This short video will demonstrate how to upload your vaccine card. |
| • | Please note that Health Portal is a secure University of Hartford owned site, operated by Health Services. Although Hartford Healthcare is our Health Services provider, PyraMed is University owned and on our internal server. This is not linked to your other medical records or MyChart accounts. All personal health information is secure. |
If you are having difficulty uploading your card or accessing the site:
| • | Contact ITS by: |
| • | Visiting CC 117 |
| • | Calling ext. 4357 |
| • | Emailing helpdesk@hartford.edu |
| • | Do no share any health information—this is strictly a technical support center |
*Please do not contact Health Services unless it concerns the vaccine or questions about its efficacy. They cannot troubleshoot technical issues.
If you have only received your first dose of the vaccine by August 15:
| • | Please take a photo of your card and send to hrdcovid@hartford.edu |
| • | Once you complete your second dose, please follow the instructions to upload your card to the health portal. |
| • | Please continue to wear a mask indoors until you are fully vaccinated. This is two weeks after your second shot in a two-dose sequence or two weeks after the Johnson and Johnson shot. |
Getting the vaccine
| • | There are many convenient locations available to receive the COVID-19 vaccine. |
| • | You can use the CDC Vaccine Finder to find your preferred vaccine and location. Vaccines.gov—Search for COVID-19 vaccine locations |
| • | Griffin Health and DPH have partnered to offer free walk-up clinics throughout the state. COVID-19 Vaccination | Griffin Hospital - Derby, Connecticut (griffinhealth.org) |
| • | If you need assistance, please contact the COVID Medical Response Team (mcrt@hartford.edu). |
To apply for an exemption
There may be some reasons why you are unable or unwilling to get the vaccine. To apply for an exemption, please review the attached paperwork. Once completed, you may email your exemption request to hrdcovid@hartford.edu by August 15 for consideration.
| • | Religious Exemption Form.pdf |
| • | Medical Exemption Form COVID.pdf |
Consistent with the student requirements, if you receive an exemption, you must:
| • | Attend weekly testing (more information will be available soon) |
| • | Wear a mask indoors |
| • | Fill out the Daily Live Safe app when on campus |
If you have other questions:
| • | Related to the health, safety, efficacy and other medical concerns, please contact the Medical Covid Response Team at mcrt@hartford.edu to set up a time to speak to a medical professional. |
| • | Related to the vaccine requirement or rights as an employee, please email hrdcovid@hartford.edu and an HRD team member will be in touch. |