Electronic W-2 Consent and Payroll Address Update
You may choose to receive your Form W-2 electronically by electing Electronic W-2 Consent in Employee Self Service. To do this, please log on to the self-service site, click on the Employee tab, click on Tax Forms, then click on Electronic W-2 Consent. Please read and follow the instructions as listed on the page. If you chose electronic consent, you will not receive a printed W-2.
If you have not set up electronic consent for your Form W-2 electronically, your paper W-2 will be mailed to your Payroll Address on file by Jan. 31. If you need to make changes to your Payroll Address on file, do so by Jan. 15 to ensure that your W2 will be mailed to the correct address:
If you are a graduating student who needs to update their “Payroll Address”,
- Please fill out the form at and return to hrd@hartford.edu.
If you are a staff or faculty member who needs to update their “Payroll Address”.
- Please go to PeopleAdmin and submit the Change of Address form.
An announcement will be made on UNotes when the 2021 W-2s are available on Self Service for those that have consented to Electronic Consent.
After the notification in UNotes that the W2s are ready, you will go into self service, the Employee tab, click on Tax Forms, click on W-2 Year End Earnings Statement. Select the tax year from the menu and click Display. When printing the form, you will select “Printable W-2”, at the bottom of your W2. You will be asked to enter your PIN, (same as your password for self-service), then click on Submit. A printable version will return now showing your full Social Security number, to attach to your tax return(s). If you do not use “Printable W-2” when printing, your social security number will not be fully visible on the W2.
Thank You,
The Payroll Department