Dear Colleagues,
As we enter the final months of the fiscal year, I would like to share an important update regarding year-end purchasing and deadlines.
As we continue to closely monitor our finances through the end of the academic and fiscal year, we appreciate all departments carefully managing spending and prioritizing essential activities. The campus community is asked to please ensure your areas are following the University purchasing process prior to making any purchases, with appropriate approvals and optimal pricing.
In addition, the following fiscal year-end purchasing deadlines will be in effect:
- Computer Purchases: Due to delivery delays and completion of centralized funding model for FY27, only non-functioning computers will be replaced prior to June 30. All other computer purchases will be deferred until after July 1.
- Purchase Orders (POs): No new POs for FY26 will be permitted after May 11. If a PO is needed for FY27 prior to July 1, please contact Brian Claffey.
- WB Mason, Amazon, and PCard Purchases: The deadline for these purchases is June 1. Any purchases after this date (excluding travel-related PCard expenses) will require prior approval from the Budget or Procurement Offices.
- Delivery Requirement: All purchases must be received before July 1 to be charged to FY26.
Any additional fiscal year-end deadlines will be communicated in May via UNotes.
Thank you for continued cooperation and thoughtful stewardship of University resources. Your efforts are critical as we collectively work to address pressures and position the university for strong financial planning and stewardship. If you have any questions or need guidance, again please contact budget@hartford.edu and my office will reach out.
Thank you for your continued partnership.
Best regards,
Guy Drapeau