Thesis Submission

Students submit their theses in PDF format. The library does not accept or print copies for binding.

Step One

Well before their submission dates, master’s degree students should run tests for converting their theses to PDF, to resolve any issues with formatting and fonts. Questions may be directed to Gwen Pond (, 860.768.5950).

Step Two

If there are specific reasons why PDF submission will not be suitable for a particular student, the student’s thesis advisor or Graduate Program Director should contact Gwen Pond ( with reasons for the exception. For Hartt theses, please also reach out to Allen Library Head Tracey Rudnick ( Alternative arrangements will be further discussed.

Step Three

Following completion of any needed edits, and preparation of the final copy, students must obtain the necessary final approval signatures in writing or electronically from advisors/readers, in consultation with their department/program, signifying that the thesis is complete and in its final form. Each school/program should outline its own practices regarding acceptable signature/approval collection methods.

  1. The signed approval form needs to include the student’s name, thesis title, and other matter found on the title page, in addition to the signatures.
  2. Do not include the signed approval form in the PDF thesis. Instead, save or scan the fully signed approval form as a separate file. (An unsigned approval form should be left in the thesis.)

Step Four

Masters students will send Gwen Pond (

  1. A PDF copy of the thesis (including the unsigned approval form listing advisors/readers/chairs/etc., as part of the document), along with
  2. The signed approval form as a separate attachment;
  3. Gwen Pond may ask students to fill out an additional form.

Step Five

Gwen Pond will email the school’s Graduate Program Director and the Dean of Graduate Studies and Research to confirm receipt of the student’s emailed PDF.

  1. A copy of the email may be placed in the student’s digital or physical file by the school. Others in the school may be cc’d as needed.

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