Campus Engagement Operations Plan
Student organizations are an important part of feeling a sense of belonging and finding community on campus. Student organizations are encouraged to find ways to operate and engage their members in a way that is consistent with public health and campus guidelines.
There will be engagement opportunities this 2020-2021 academic year through student organizations, events and other activities that are planned to be held both face-to-face and virtually to help bring you together with your University of Hartford community.
virtual events and outdoor spaces
Registered Student Organizations are encouraged to continue to hold events remotely when possible. Student organizations should plan all recruitment efforts virtually. The Office of Student Engagement and Inclusion (OSEI) via the Student Government Association (SGA) will provide training and safety plan requirements for face-to-face events that require detailed information on setup; face-covering enforcement; cleanliness; and plans for adhering to CDC, state and University guidelines via virtual club and organizations meetings.
Engagement will take continued creative thinking about how to maximize virtual environments and utilize outdoor spaces in accordance with physical distancing and other precautions. We will continue to explore these options as we emphasize a campus culture built around caring and personal responsibility.
Student organizations Fair
The OSEI via the SGA will offer an in-person Student Organizations Fair and work with student organizations in assisting with opportunities to recruit new members. Concrete details and sign-up for the Fair will be communicated through the SGA Clubs and Organization Vice President.
New engagement platform
The OSEI will be introducing a new student organization engagement platform called Presence in the fall. This platform is designed to help student organizations with recruitment, advertising, and all parts of the management of their organizations including budget management, event registration, and organization rosters, program planning, and so much more.
Tabling, vending, solicitation, and fundraising related to food will not be allowed in the Gengras Student Union, dining halls, or other campus common spaces during the 2020-2021 academic year.
Tabling, vending, solicitation, and fundraising that does not involve food will be permitted upon approval of plans from a representative of OSEI and SGA.
Recognized SGA organizations who submitted budgets for the 20-21 fiscal year will be able to access them in early September. With most communication accomplished virtually, please direct questions or requests to Dan Falkovich, Vice President for Finance at firstname.lastname@example.org or Susan Rocco at 860.768.4775 or email@example.com.
Distribution of print materials should be limited and University guidelines for physical distancing and personal protection must be followed.
Student publications should consider moving to online platforms. Student media organizations may operate but must adhere to all University guidelines for physical distancing and personal protection.
With respect to digital advertisements, clubs and organizations should request logos and approval of materials from the SGA Public Relations Vice President, Sarah Stroh, at firstname.lastname@example.org. Additionally, Sarah can assist organizations in designing flyers and answering all questions related to advertising.
Student Organization Office and Other Spaces
Student organizations with office/programming space on campus will be able to utilize space; however, these organizations will need to follow University guidelines for physical distancing and personal protection. The OSEI will work directly with each of these organizations regarding capacity and use requirements.
CSA Lounge: 10
CSA Office: 2
Informer Office: 6
Muslim Prayer Room: 4 (2 on each side)
Greek Life Office: 5
WSAM 6 (disbursed throughout the office, however, in the live recording area 2 people, in the on-air studio 2 people, and one person in the lounge/waiting area)