Invitation to Update Demographic Information & Voluntarily Self-Identify

March 31, 2022
Submitted By: HRD

As part of University of Hartford’s commitment to data integrity standards and to ensure the data contained in the Banner system is accurate, HRD encourages employees to visit the Employee Self-Service center to review their personal data, which is the demographic information housed in Banner.  All employees have access to update and maintain demographic information such as Address, Veteran Classifications, Marital Status and Emergency contact(s) through Employee Self-Service (ESS). 

  • Once you log into ESS, click on the Employee Tab
  • Click Employee Profile link towards the bottom of the page
  • Log into ESS Banner 9 with the information you use to log into your email
  • Click the blue “My Profile” button in the top left hand corner of the page
  • Click the “More Personal Information” link in blue on the left hand side of the page

All demographic information can be updated securely, at any time, in this portal.


You can also voluntarily self-identify as an individual with a disability by completing the Form CC-305 located in PeopleAdmin

  • Once you log in, (Log in is your email address without the, password is your ID number)
  • Click on the ellipse (...) in the top left corner and select “Employee Records”.
  • Click on "Available Forms" on the left side of the screen.
  • Click on “Voluntary Self-Identification of Disability”
  • Fill in the appropriate information
  • Press the blue “Save Final” button
  • Fill out the Signature Bar and click the box next to your signature
  • Press submit and you are good to go

If you have any questions regarding this information, please contact

Providing the above information is voluntary and any information provided is used solely for reports submitted in accordance with the University's affirmative action efforts.  The information obtained is kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders and/or regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement.  The decision to provide or not provide this information will not adversely affect employment.  When reported, data will not identify any specific individual.

The University invites employees to voluntarily self-identify, including but not limited to, their race, ethnicity, veteran status, and disability status.  This invitation is made consistent with and subject to the University's policy of nondiscrimination and equal employment opportunity.   As an equal employment opportunity/affirmative action employer and a government contractor subject to, among other Acts, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (60-300.42) as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA), and consistent with Section 503 of the Rehabilitation Act of 1973, we invite employees to voluntarily self-identify now and/or at any time in the future.