As we come to the end of the fiscal year, the Banner system will be resetting the time off accrual balances for exempt staff for the upcoming fiscal year. All exempt staff’s ability to record time in leave report and their Approver’s access to approve leave reports will be closed out on June 20 at 11:59 p.m. If you are an exempt staff using leave report and/or approver of leave reports, all leave time for June 1 through June 30 should be submitted and approved before this deadline. Supervisors should look to approve all outstanding leave reports by June 23.
The resetting of balance accruals is driven by the processing of the June 30 and July 15 semi-monthly payrolls. After the new fiscal year’s accrual is in place, prior fiscal year time cannot be approved. The leave report system will remain closed until July 14 to allow Banner’s system to finish the accrual process. On July 15, exempt staff may start to record any leave time for the period of July 1 through July 15.
Please note: This does not apply to bi-weekly employees, bi-weekly employees will continue as usual.
PTO balances for all employees will be monitored for usage and corrected as necessary as the fiscal year rolls into the new FY. During the month of July, please allow Payroll time to review balance refreshes and provide updates as necessary. Please note that PTO cannot be borrowed from the incoming FY to cover time taken off at the end of the current FY. All employee balances should be up to date by mid July.
It is the employee’s and the supervisor’s responsibility to submit and approve leave report in a timely manner.
More leave report information can be found here: Payroll Department Information