First-Year Student Billing Checklist
We are here to help you navigate the tuition billing process as a first-year student.
We know that managing finances and keeping track of all of the different steps associated with enrollment can feel overwhelming, so we've put together an easy checklist you can follow. We've broken it down for both students and parents/guardians.
Here are some additional things to become familiar with to set yourself up for success:
Student Self-Service Center
The Student Self-Service center uses secured web-based technology for students to access academic and financial information. Among other things, students can register for classes, view grades, apply for parking permits, view billing statements, and make a payment. You will need your University Identification Number (UHID) and PIN (Personal Identification Number) to access the system.
The Bursar's Office uses e-billing exclusively to distribute tuition bills. The University uses secured web-based technology from CASHNet to provide online access to student financial records. Students will receive an e-mail notifying them they have a new billing statement available to view. Due to FERPA laws, parents and guardians will not have immediate access to a student’s online financial records. However, a student can give access to others who are responsible for paying their bills.
First-Year Student Billing Checklist
Please see below for an important checklist of next steps as a first-year student:
- Update your FERPA waiver: FERPA is a federal law which is designed to protect the privacy of and limit access to the education records of a student. In order for our staff to discuss your financial and/or academic records with anyone other than you, a FERPA release form must be on file. The school will release information as authorized by you.
- Set up an authorized payer: You will be the primary authorized payer on your account. If you have a parent or guardian who will be an authorized payer on your account, you must set them up as an authorized payer.
- Check Self-Service for your billing statement on July 7. You will also receive a notification that your billing statement is ready to view through your UHart email. Once you log-in to Self-Service— Click on the Student tab, Select Student Financial Records, then Select “Pay Your Bill/CASHNet.” Bills for the fall semester are payable by July 29. Holds may be added to a student’s account for any past due balances.
- Check Self-Service for any documents required by financial aid to ensure your financial aid comes through. Please be sure to also accept your financial aid. Once you log-in to Self-Service—Select the Financial Aid Tab, Select Eligibility, Select Aid Year (i.e 2022-2023 aid year), and then under Student Requirements click on Unsatisfied Requirements.
Please see below for an important checklist of next steps that you can do to aid your first-year student in the bill paying process:
- Work with your student to complete the authorized payer set-up: Students are set up as the primary authorized payer. If you are to be added as an authorized payer, they will have to set you up in their account.
- Check that you have received the billing statement as an authorized payer on July 7. The notification will be in your email that was set-up on the account. If you were not set up as an authorized payer prior to the first bill, work with your student to have them forward you a PDF copy of the e-bill. Bills for the fall semester are payable by July 29. Holds may be added to a student’s account for any past due balances.
- Work with your student to ensure that financial aid requirements are satisfied. Your student can check for any outstanding financial aid requirements through their Self-Service Center.
- Work with your student to be set up as a FERPA contact: FERPA is a federal law which is designed to protect the privacy of and limit access to the education records of a student. In order for our staff to discuss your child’s financial and/or academic records with anyone other than your child, a FERPA release form must be on file. The school will release information as authorized by the student.
- Contact the Office of Student Financial Aid with any questions you might have about covering the balance owed after any financial aid is applied.