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Department Policies

Students in the Department of Education should be familiar with the following policies. Please talk to your faculty advisor if you have questions about these policies.

 

Revised: July 2020

Below are common examples of students asking for modifications or exemption from student teaching and the University of Hartford Department of Education’s policy regarding those examples.  

I. APPROVAL OF PRIOR EXPERIENCE TO WAIVE STUDENT TEACHING 

The UHart Department of Education believes student teaching is a vital part of the teacher preparation program. Therefore, no waivers will be given to students who come into the program with prior teaching experience. This includes out-of-state candidates coming to UHart for Connecticut certification in one of our planned programs.  UHart’s student teaching program is 14 weeks except for our integrated program, which is broken up into two student teaching placements. 

II. OUT-OF-STATE STUDENT TEACHING

In order to ensure student teacher candidates are receiving proper supervision, guidance, and feedback, out-of-state student teaching is not supported by UHart’s Department of Education at this time.  No waivers or exceptions will be given for students who ask to complete their student teaching in another state.  All student teaching must be completed in Connecticut. 

III. STUDENT TEACHING PLACEMENT IN SCHOOL WHERE EDUCATOR IS EMPLOYED 

Revised: July 2021

A teacher candidate may complete their student teaching at their place of employment provided three conditions are met. The first, the teacher candidate must take a leave of absence from their current job. The second, the teacher candidate must submit a letter from their HR department, which states they will be on a leave of absence from the district or school for the duration of their student teaching and will complete their student teaching in the area they are applying for certification in. And third, the teacher candidate’s place of employment is able to meet all Connecticut student teaching requirements.   

Please note, the department administration will not approve a teacher candidate to substitute their current professional job or their past professional work experience as a replacement for student teaching. 

IV.  District Reference Group (DRG) and Student Teaching

Student teaching experiences will be at different school districts in order to ensure student teacher candidates experience teaching in different District Reference Groups (DRGs).  The State requires students to complete their student teaching in multiple DRGs to experience opportunities to teach in diverse teaching environments while completing their planned program.

Revised: July 2021

The University of Hartford’s Department of Education will not approve initial certification or cross-endorsement applications submitted to us after three calendar years of graduation from our program without written approval from the State of Connecticut’s Department of Education stating the candidate has met the program and testing requirements for the endorsement they are trying to obtain. Applicants must submit written approval to the department’s certification officer before department personnel will consider the approval of the application’s request for certification.

The department will not accept or approve a DSAP application after the student has graduated, completed the department’s planned program, or has been on a leave of absence for over one academic year. DSAP applications will only be accepted if the applicant is an active student in one of our approved planned programs and is in good academic standing.

Revised: Jan. 2021

What is a DSAP?

Durational Shortage Area Permits (DSAP) is a process by which a school or district can hire a teacher candidate to fill a need in a designated shortage area. DSAPs are initiated by the district, agreed upon by the applicant (teacher candidate), and approved by the University.

Should a school or district have an open position in a shortage area that cannot be filled by an appropriately certified candidate, they may submit a DSAP request to the University on behalf of a student who has been accepted into one of our planned programs leading to certification. All DSAP requests are subject to review. The department chair and certification officer reserve the right to support or deny the request.  Decisions on DSAP approvals or denials are a department decision, not a state decision.  

Minimum Requirements to Apply for a DSAP:

1.  18 semester hours of credit in the subject for which the DSAP is requested.

  • a. Students may apply for a DSAP with only 12 semester hours of credit in the subject area for which the DSAP is requested; however, they must have 3 years of school based experience in this subject area and must be able justify to the department chair and certification officer their current work experience makes them eligible for the DSAP.
  • b.  Note:  DSAP approvals for students with only 12 credit hours are made on a case-by-case basis.
2. The teacher candidate’s first DSAP application or second extension of the DSAP.  UHart will not approve a third DSAP application extension. 

What the student MUST submit to apply for the DSAP:

  1. Teacher candidate and district fill out required sections of form ED 177.
  2. Copy of official transcripts showing the completion of at least 12 or 18 semester hours of credit in the subject for which the DSAP is requested.
  3. Candidate’s professional resume.
  4. A paragraph explaining how the candidate’s professional teaching background makes them eligible for the DSAP.
  5. If the teacher candidate has not completed their student teaching, the University will request that the district provide documentation of the teacher candidate’s role in the school and an explanation of how the district will provide adequate supervision for the DSAP teacher candidate. Students must be assigned a TEAM trained cooperating teacher/mentor to comply with State requirements. Please have the District include in their letter that the DSAP candidate will be assigned a TEAM trained cooperating teacher/mentor for our records. Include the name of this person in the letter from the District. 
  6. Graduate teacher candidates must also submit a completed planned program if they have completed the program. Graduate students still in process of completing the program must submit an updated and signed program plan.

Teacher candidates who cannot submit either a completed, updated, or signed planned program must work with their advisor to complete this item. DSAPs will not be reviewed by the Certification Officer and Department Chair until item 6 has been submitted. 

7. Date of the teacher candidate's DSAP start date in the school district. The DSAP request and all materials must be submitted to the certification officer 4 months prior to the start of the DSAP and/or student teaching.

 

Items for which the department will NOT approve DSAPs:

  1. If the request is not from the district or their section of the form is incomplete.
  2. If candidate does not meet the 12 or 18-credit requirement or includes department approval.
  3. If the school cannot assign a mentor teacher to complete university evaluations.
  4. If the teacher candidate submits the DSAP application and materials with less than 4 months before the start date of the DSAP. 
  5. If student cannot enroll for the seminar course during the semester in which they will be observed – (e.g., if candidates are taking 6 credits of coursework and don’t want to take an additional 3 credit seminar. Candidates must be enrolled for the ST seminar in the semester that they will be observed.) If the course is not being offered then we can’t approve DSAP observation. The timeline must be planned with the academic advisor.
  6. If this is the teacher candidate’s third DSAP extension application.
  7. If this is the third request by the teacher candidate for their current DSAP position.
  8. Students will not be approved for a DSAP if they are applying to a non-public school. 
  9. Students cannot complete their student teaching during the summer on a DSAP.

Expectations on a DSAP

Students on a DSAP will follow the requirements of their District while on DSAP; however, students using the DSAP to complete their student teaching with us must ALSO complete all student teaching requirements for their planned program.   For a list of those requirements please refer to the student teaching handbook. 

Student Responsibility

Students must:

  1. Inform their advisor that they are requesting a Leave of Absence
  2. Register for active status (on standard registration form) and obtain signatures from the Advisor
  3. Submit in writing the reason for and duration of leave being requested
  4. Submit documents to Academic Advisor

Academic Advisor

Advisor can initiate the process if they have received in writing the reason for and duration of the leave of absence. The email must be from the University of Hartford account.

Next Steps

Advisor must:

  1. Submit to the Department of Education Office (Hillyer Hall 206)
  2. Department Chair will review the request
  3. Send it to Associate Dean to Approve
  4. Copies of Approval will be sent to Student, Department Office, and Collegiate Manager of Student Services and Data, Dean’s Office

Contact Details – Department Chair

Department of Education Chair
Sheetal Sood, Ph.D.
Hillyer Hall 206
Office Phone: 860 768 4359
Email: sood@hartford.edu

Dean's Office

College of Education, Nursing and Health Professions
Collegiate Manager of Student Services and Data, Dean's Office
Katy Lather
Hillyer Hall 252
Office Phone: 860 768 5218
Email: lather@hartford.edu

If process is not followed

If a student does not register for a semester and does not request active status, the student will have to apply for re-admission upon returning to the University.

Click here to download the Incomplete policy and contract form.

Click here to download the Student Substance Abuse and Personal Conduct Policy.

All students applying to our graduate programs are asked to submit either SAT/Praxis 1/Praxis Core/GRE scores at the time of admission; however, students can be accepted without submitting these scores.  But to remain in the program, students have one semester to submit a score report for either the SAT/Praxis 1/Praxis Core/GRE scores.

Our fieldwork is completed in schools we have existing partnerships with. Therefore, fieldwork completed at one’s place of employment is prohibited. Students will need to complete your fieldwork at one of our partner schools. 

Before admission into the Professional Program:

Please note, any agreements made between a prospective student, an academic advisor, and/or a Department representative that impact a student’s planned program or Department policy prior to admission into the professional program is not valid unless the agreement has been approved, in writing, by the Department Chair.  A copy of this written approval will be sent to the student, the student’s academic advisor, and a copy will be kept on file in the student’s Department record.   

After admission into the Professional Program:

Please note, any agreements made between a student and an academic advisor, and/or a Department representative that impact a student’s planned program or Department policy are not valid unless the agreement has been approved, in writing, by the Department Chair. It is the student’s responsibility to notify the Department of any exceptions. If an exception is approved, a copy of this written approval will be sent to the student, the student’s academic advisor, and a copy will be kept on file in the student’s Department record.