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Allen Borrowing Policies

See the Harrison Libraries general Borrowing Policies for more information.

See the Mortensen borrowing policies for Mortensen items.

Or, go to the Allen Library homepage to start your research.


Most books and scores may be checked out for a full semester, and most audio-visual materials may be checked out for three weeks. See below for these and other policies.

Please return materials sooner if possible, so others may use them. In addition, staff may contact you to recall materials needed by others.

Not sure when your items are due? Call us (860.768.4491) or check your account online.


Print and Audio-Visual Items

Books and Scores

  • Loan period: 1 semester (items due February 2, 2023)
  • Renewal limit: 2 renewals, 1 semester each
  • Item limit: 100 total items (any format)
  • Fees: None unless lost or long overdue

Audio-Visual Materials

  • Loan period: 3 weeks
  • Renewal limit: 5 renewals, 3 weeks each
  • Item limit: 10 of each format
  • Fees: None unless lost or long overdue

Reserves

  • Loan period: 4 hours in library
  • Renewal limit: 1 renewal, 4 hours
  • Item limit: 6 during exams
  • Fees: $1/hour

Collected Editions (M2-M3)

  • In-library use only

Reference and Periodicals

  • In-library use only

These policies apply to full- and part-time (adjunct) faculty, full- and part-time staff, Community Division faculty, and retired faculty and staff.

Books and Scores

  • Loan period: 1 semester (items due February 2, 2023)
  • Renewal limit: 5 renewals, 1 semester each
  • Item limit: 150 total items (any format)
  • Fines: None unless lost or long overdue

Audio-Visual Materials

  • Loan period: 3 weeks
  • Renewal limit: 5 renewals, 3 weeks each
  • Item limit: 150 total items (any format)
  • Fines: None unless lost or long overdue

Reserves

  • Loan period: 4 hours in library
  • Renewal limit: 1 renewal, 4 hours
  • Fines: None unless lost or long overdue
  • Faculty may take reserve items out of the library for teaching purposes if items are on reserve for their class.

Collected Editions (M2-M3)

Reference and Periodicals

  • In-library use only

These policies also apply to Presidents' College Fellows, Trustees, and students from the Watkinson School, University of Hartford HS, Hebrew HS of New England, and CCALD consortium schools.

Alumni should retain their student ID to borrow library materials. If you do not have your student ID, please contact the alumni office and ask them to verify your alum status with Lisa Read (Lread@hartford.edu).
More library resources for alumni.

Hartt Community Division students should contact Lisa Read (Lread@hartford.edu) to obtain a library borrowing card. Hartt Preparatory Academy students receive undergraduate student privileges.
More library resources for Community Division Students.

Guest borrowers must pay a yearly $50 fee to borrow library materials. Apply for a guest borrower card at the Mortensen circulation desk.
More library resources for guests.

Books and Scores

  • Loan period: 4 weeks
  • Renewal limit: 1 renewal, 4 weeks
  • Item limit: 25 total items (any format)
  • Fees: None unless lost or long overdue

Audio-Visual Materials

  • Loan period: 3 weeks
  • Renewal limit: 1 renewal, 3 weeks
  • Item limit: 6 of each format
  • Fees: None unless lost or long overdue

Reserves

  • Loan period: 4 hours in library
  • Renewal limit: 1 renewal, 4 hours
  • Item limit: 6 during exams
  • Fees: $1/hour each

Collected Editions (M2-M3)

  • In-library use only

Reference and Periodicals

  • In-library use only

Items with Multiple Parts

  1. One person checks out the entire set of parts, and that person is responsible for collecting and returning ALL its parts.
  2. Items and sets must be returned complete with all parts present in their binder or container. Do not drop off parts one at a time.
  3. Incomplete sets of parts will not be checked in, and overdue fines (if applicable) may accrue until the complete set is returned.
  4. If a missing part is not returned, the person who checked out the set will eventually be responsible for replacing the whole set.

The above policies apply to any item or set that comes with multiple parts, such as

  • Chamber and solo music with parts or score+part(s)
  • Books or scores that have recordings inserted
  • Sound and video recordings (discs, liner notes)
  • Computing/recording equipment

Equipment

See our Technology pages for a full list of equipment.

Policies

Only current University of Hartford students, faculty, and staff may borrow library equipment.

You must return Allen Library equipment to the Allen Library circulation desk, not at the Mortensen desk or the book drop outside the library.

When you borrow equipment, you accept responsibility to replace the item if it is lost or damaged, for its current market value.

Reservations

We encourage you to reserve equipment in advance, especially during the busy recital and audition seasons. Please contact Mike Anderson (mianderso@hartford.edu, 860.768.4459) or Lisa Read (Lread@hartford.edu, 860.768.4840).

Loan Periods and Daily Overdue Fees

The following are standard loan periods. If you need more time, we can often extend your due date if the equipment is not reserved for other users. Please contact Mike Anderson (mianderso@hartford.edu, 860.768.4459) or Lisa Read (Lread@hartford.edu, 860.768.4840).

If library is not open on the due date, equipment is due the next day the library is open.

Faculty and staff do not owe daily overdue fees.

Portable A/V Equipment and Laptops
Includes audio recorders, video camcorders, MIDI keyboards, tripods, and USB microphones.

  • Loan period: 1 day
  • Fees: $2/day

iPads, Gimbals, USB Disc Drive

  • Loan period: 3 days
  • Fees: $2/day

Laptop and Phone Chargers, A/V Cables and Adapters

  • Loan period: Due same day by closing time
  • Fees: $0.50/day

Headphones, Remotes, Ethernet Cables, Computer Mice

  • Loan period: 4 hours
  • Fees: $0.50/hour

Long Overdue and Lost Equipment

If you lose a piece of equipment or keep it 2 weeks past the due date, you will be billed two additional fees:

  1. The full cost of replacing the item
  2. A non-refundable $15 processing fee (This covers our efforts to retrieve, replace, and process the item.)

If you return a lost item, we will forgive or refund the replacement cost, but the $15 processing fee and any daily/hourly overdue fines will remain on your account.