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New Student Checklist and Online Orientation

Welcome to the University of Hartford!

Once you are accepted to a graduate program, the next step is to review the below enrollment planning checklist to help you get started at the University of Hartford. Checklists are separated for domestic and international incoming graduate students. As you work through the checklist, if you have questions, please reach out to the Graduate Admissions Office at gradstudy@hartford.edu.

Orientation Checklist

 

  1. Confirm Your Intention to Enroll: The first step is to confirm your intention to enroll in the applicant portal. Once you confirm your intention to enroll, this will hold your spot in the program and allow you to move on to the next steps below. Remember, your log‐in credentials are the same as your application log‐in and PIN. Some programs require a tuition deposit, which is also required to hold your spot!
  2. Terms and Conditions: Each semester, you will need to complete the University's Financial Agreement, Disclosure Statement and Electronic Consent in order to register for classes. You can complete this document within your applicant portal for your first semester. However, in future semesters, please be sure to visit Self-Service to complete this document.
  3. University Email: The next step is to set up your university email at hawkmail.hartford.edu. You will receive an email with information on how to set-up your university email account within 24-48 hours of confirming your intention to enroll. It is important that you set this up as soon as possible so you can move to the next step.
  4. Self-Service: You will be able to access your Self-Service portal once you have set up your university email.  Self-Service is where you can see your course schedule, transfer credits, financial aid, bill, and class grades. Information on how to access your Self-Service Portal will be waiting for you in your hartford.edu email inbox.
  5. Register for Classes: You will work with your Program Director/Admission Manager mentioned in your acceptance letter to register for courses. It is important you reach out to this contact once it is time to register. (Hint: sometimes this is done when you arrive on campus.) Check www.hartford.edu/calendar for the academic calendar and course registration dates.
  6. Blackboard: Once you are registered for classes, your courses will be viewable in Blackboard typically within the next 24-48 hours. Blackboard is the learning management system used by most professors. Typically course syllabi and content are not available until a few days before your class starts.
  7. Text Books: Your syllabi will usually mention the books you may need to purchase for your class. Many books must be ordered online, so make sure to plan ahead to allow time for shipping. You can look for the books that may be required and sign up for alerts from the university bookstore.
  8. Financial Aid: If you would like federal financial aid (Domestic Students only) to help you pay for your education, you will need to go to the FAFSA website and file the FAFSA. Please note graduate students are only eligible for unsubsidized Federal Stafford loans based on the student’s financial need (taking 6 or more credits is required to secure aid). Please contact the Office of Financial aid with questions at FinAid@hartford.edu or call 860‐768‐4296.
  9. Payment Plans: Graduate students can set up a tuition payment plan. It is important to sign up early for the maximum benefit and to avoid late fees! For help email css@hartford.edu or call 860‐768‐4999.

You will receive additional information about orientation as the semester nears.

If you plan to take classes on campus or use on-campus resources, you should also pay close attention to the next steps:

  1. Health Insurance: Leading up to the start of the semester, once you are registered, you will receive an email from Gallagher Student Health regarding the health insurance requirement and how to opt-out. All graduate students who attend classes on campus, regardless of credit load, must be covered under a health insurance plan and provide the University with evidence of coverage that is fully compliant with the Patient Protection Affordable Care Act (PPACA) through a United States-based insurance company and claims administrator. Students who do not have a compliant ACA plan, or who do not waive the University Student Insurance Plan available, will be automatically enrolled in and billed for the Student Health Insurance Plan offered at the University of Hartford.
  2. Immunization: Per Connecticut State Law, you must submit your immunization records if you are taking classes on campus or if you use on-campus resources, this must be completed before you arrive on campus. You should review the Immunization Form as soon as possible to prepare for campus arrival. 
  3. Parking Pass: Plan to apply for a parking pass through your Self-Service portal if you intend to have a car on campus.
  4. Housing: Research your housing options before you arrive.  The University of Hartford offers graduate housing. There are also off-campus housing options. If you are interested in on-campus housing, it is important to submit your housing application through the housing portal found in the Self-Service Center. The housing application is typically available ten days after your enrollment confirmation is processed. 
    • Instructions:
      • Go to Self-Service
      • Select Student
      • Select Residential Life
      • Complete the Application

It is important to check in with your Program Director contact for additional orientation programming associated with your program of study.

Additional Information

We also invite you to view the Graduate Student Experience and Financing your Education pages for information on ways to connect with campus resources during your graduate education. If you have any questions, please email gradstudy@hartford.edu.

  1. Confirm Your Intention to Enroll: The first step is to confirm your intention to enroll in the applicant portal and pay the enrollment deposit. Once you submit your deposit, this will hold your spot in the program and allow you to move on to the next steps below. Your log‐in credentials are the same as your application log‐in and PIN.
  2. University Email: The next step is to set up your university email at hawkmail.hartford.edu. You will receive an email with information on how to set-up your university email account within 24-48 hours of submitting your enrollment deposit. It is important that you set this up as soon as possible so you can move to the next step.
  3. I-20 Process: Once we receive your tuition deposit, we will begin the I-20 process. Please submit the I‐20 request form and a copy of your passport to gradstudy@hartford.edu if you have not done so already (this must be done before we can issue your I‐20 form). Once the I‐20 is ready, you will receive an email at your university email account from the International Center with instructions on how to access your I-20 document. If you have trouble with this please email gradstudy@hartford.edu or call 860-768-4371.
  4. Visa Appointment: Once you receive your I-20, book your appointment at the US Embassy for your visa interview.
  5. Housing: Research your housing options before you arrive.  The University of Hartford offers graduate housing. There are also off-campus housing options. If you are interested in on-campus housing, it is important to submit your housing application through the housing portal found in the Self-Service Center. The housing application is typically available ten days after your enrollment confirmation is processed.
    • Instructions:
      • Go to Self-Service
      • Select Student
      • Select Residential Life
      • Complete the Application
  6. Terms and Conditions: Each semester, you will need to complete the University's Financial Agreement, Disclosure Statement and Electronic Consent in order to register for classes. You can complete this document within your applicant portal for your first semester. However, in future semesters, please be sure to visit Self-Service to complete this document.
  7. Self-Service: You will be able to access your Self-Service portal once you have set up your university email. Self-Service is where you can see your course schedule, transfer credits, bill, and class grades. Information on how to access your Self-Service Portal will be waiting for you in your hartford.edu email inbox.
  8. Register for Classes: You will work with your Program Director/Manager mentioned in your acceptance letter to register for courses. It is important you reach out to your Program Director/Manager once it is time to register. (Hint: sometimes this is done when you arrive on campus.) Check www.hartford.edu/calendar for the academic calendar and course registration dates.
  9. Blackboard: Once you are registered for classes, your courses will be viewable in Blackboard typically within the next 24-48 hours. Blackboard is the learning management system used by most professors. Typically course syllabi and content are not available until a few days before your class starts.
  10. Textbooks: Your syllabi will usually mention the books you may need to purchase for your class. Many books must be ordered online, so make sure to plan ahead to allow time for shipping. You can look for the books that may be required and sign up for alerts from the university bookstore.
  11. Payment Plans: Graduate students can set up a tuition payment plan. It is important to sign up early for the maximum benefit and to avoid late fees!. For help email css@hartford.edu or call 860‐768‐4999.
  12. Immunization: Per Connecticut State Law, you must submit your immunization records if you are taking classes on campus or if you use on-campus resources. This must be completed before you arrive on campus. You should review the Immunization Form as soon as possible to prepare for campus arrival.
  13. Health Insurance: Leading up to the start of the semester, once you are registered, you will receive an email from Gallagher Student Health regarding the health insurance requirement and how to opt-out. All graduate students who attend classes on campus, regardless of credit load, must be covered under a health insurance plan and provide the University with evidence of coverage that is fully compliant with the Patient Protection Affordable Care Act (PPACA) through a United States-based insurance company and claims administrator. Students who do not have a compliant ACA plan, or who do not waive the University Student Insurance Plan available, will be automatically enrolled in and billed for the Student Health Insurance Plan offered at the University of Hartford.
  14. Parking Pass: Plan to apply for a parking pass through your Self-Service portal if you intend to have a car on campus.
  15. Flights: Plan to arrive at the University of Hartford one day before the mandatory International Student Orientation Program.
  16. US Arrival: Students beginning their program in Spring 2023 are asked to arrive in the US by January 16, 2023. Transportation is available from Bradley International (BDL) Airport to campus on arrival day. You will be asked to confirm your travel arrangements and pick-up times if needed from BDL in December. Once you have entered the US, you will need to complete the online immigration check in. This confirms your arrival and allows the US Government to process your SEVIS Registration. You must complete the online immigration check-in before the first day of classes.
  17. International Orientation: The International Center will be hosting a mandatory in-person International Orientation on Tuesday, January 17, 2023. This program will allow you to meet the International team at the University of Hartford, check in with your International student advisor and meet other International students.
  18. Get Ready for Classes: Spring 2023 classes will begin on January 18, 2023.

It is important you check in with your Program Director contact for additional orientation programming associated with your program of study.

 

Additional Resources

Mission & Vision

UHart is committed to learning and research that impacts the world in meaningful ways.

Our Mission

Meet Your Graduate Program Director

Meet with your graduate program director or faculty advisor to determine the appropriate courses to commence your graduate studies. Your program contact information should be noted in your admissions decision letter. You may also contact Graduate Admissions at gradstudy@hartford.edu with questions. 

Registering for Classes and Tuition

Learn how to find and register for classes for your first semester and how to manage tuition payments for your graduate studies.  

More Information about Registering

Health Services and Health Insurance

Our campus facility provides various health-care services to University students, including acute care, women's health clinic, laboratory testing, allergy clinic, medication, and immunizations.  

More Information About Health Services

Obtaining a Parking Permit

You may now purchase your parking permits online through our Self-Service Center.  

More Information About Parking

Setting up an Email Account

E-mail accounts will be automatically generated based on registration.  

More Information About Email Accounts

Obtaining Your ID Card

All students should obtain a student ID, also called a Hawk Card. Your Hawk Card allows you to take advantage of University of Hartford services with the ease of not carrying cash.  

More Information About Hawk Card

Purchasing or Renting Your Textbooks

Textbooks are located on the lower level of the bookstore in the Harry Jack Gray Center. Bring your class registration to help you find the appropriate books for your courses.  

More Information About Purchasing Textbooks

Dining Services

On the academic side of campus, you will find the Gengras Café and Moe's Southwest Grill in the Gengras Student Union, and Starbucks at the Goodwin Café.

More Information About Dining Services

Graduate Housing

UHart now offers new on-campus housing options for graduate students. These renovated units are conveniently located to your classes, lab spaces, and the library. Summer housing is also available. 

More Information About Housing

University Libraries

The Mortensen Library is the main library on campus and encompasses all subjects, except  music, dance, and theater, which are found in the Allen Library.  

More Information About Library

Sports Center Membership

Memberships are available for graduate students of the University of Hartford. You will need to bring your ID card or proof of registration to the Sports Center to purchase a membership.

More Information About Purchasing A Membership

International Students

The International Center has scheduled an orientation program and other activities for all new international students and scholars who will begin their program in the fall or spring semesters.  

More Information About The International Center